MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


April 12, 2017



I. Attendance
Mrs. Sciucco called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Marianne Sciucco, Secretary
Mrs. Tonia Crown, Financial Officer
Mrs. Rosa Boyd
Ms. Marlena Lange
Ms. Linda Martini
Mr. Matthew Pfisterer, Director

Absent

Visitors
Shelley Milburn, Administrative Assistant


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mr. Richard Bell, President, opened the meeting at 5:00pm and led the pledge.

The Board had a moment of silence for Robert Isseks, Middletown Thrall Library attorney.


B. Minutes
Ms. Lange moved for adoption of the minutes of the March 8, 2017 meeting. Mrs.
Boyd seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (04/12/17 - 26)


C. Visitor Comments/Staff Report
Shelley Milburn reported on the timeline for the Budget and Trustee Election for 2017.

It was suggested by the library's attorney several months ago, that the library have a
Sexual Harassment Policy. Discussion followed.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Mr. Pfisterer reported that the library has received 20 contributions in memory of Robert
Isseks as of April12, 2017. We are still receiving more.


E. President's Report
No report.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.


H. Committee Reports
Mrs. Crown moved that the regular monthly disbursements for March, 2017 in the
amount of $74,790.81 having been audited by Linda Martini and found to be correct, be
approved. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Crown, Martini, Sciucco - 7
Noes: None
Motion declared approved. (04/12/17 - 27)


Building & Grounds: Ms. Lange reported on Building & Grounds.
following the blizzard on 3/14/17 the library had a delayed opening at 1:00pm on
Wednesday, 3/15/17. The City of Middletown was operating under a snow emergency
until Saturday, 3/18/17. Several parking slots on the Union Street side of the building
were not cleared until Monday, 3/20/17.

Engineers have been in the library inspecting our boiler system in conjunction with the
boiler replacement project.

We have scheduled our yearly fire safety inspection with the City of Middletown Fire
Department.

Our exterminator has reported that we are not currently experiencing any infestation
issues in the building.


I. Old Business
Mr. Pfisterer reported on the Bobbie Kay Memorial Collection. Discussion followed.


J. New Business
Discussion was held on legal representation for the Library District.

Mr. Bell asked for any volunteers for the 2018 Budget Committee. Mrs. Crown, Mr. Bell
and Mrs. Sciucco volunteered for the committee.


Mr. Berkowitz moved to accept the Timetable for the 2017 Budget & Trustees Election
as presented. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Crown, Martini, Sciucco - 7
Noes: None
Motion declared approved. (04/12/17 - 28)


L. Adjournment
Ms. Lange moved to adjourn the meeting at 5:47pm. Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Crown, Martini, Sciucco - 7
Noes: None
Motion declared approved. (04/12/17 - 29)



Respectfully submitted,
Marianne Sciucco, Secretary



TABLE OF MOTIONS

(01/11/17 - 1) Accepted slate of officers
(01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/17 - 3) Designated the Orange Bank and Trust as official bank
(01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/17 - 6) Adjournment
(01/11/17 - 7) Approval of 12/14/16 minutes
(01/11/17 - 8) Approved monthly disbursements for December 2016
(01/11/17 - 9) Approved to extend ending date of Long Range Plan
(01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8
(01/11/17-11) Adjournment
(02/08/17-12) Approval of Organizational Minutes for 1/11/17
(02/08/17-13) Approval of 1/11/17 minutes
(02/08/17-14) Approved BUDGET TRANSFER #6
(02/08/17-15) Approved BUDGET AMENDMENT #1
(02/08/17-16) Approved BUDGET AMENDMENT #2
(02/08/17-17) Approved BUDGET AMENDMENT #3
(02/08/17-18) Approved monthly disbursements for January 2017
(02/08/17-19) Adjournment
(03/08/17-20) Approval of 2/8/17 minutes
(03/08/17-21) Approved monthly disbursements for February 2017
(03/08/17-22) Approved BUDGET TRANSFER #1
(03/08/17-23) Approved change to Bylaws: Article II; Section 1
(03/08/17-24) Approved Library District's 2016 Annual Report
(03/08/17-25) Adjournment
(04/12/17-26) Approval of 3/8/17 minutes
(04/12/17-27) Approved monthly disbursements for March 2017
(04/12/17-28) Accepted 2017 Timetable for Budget Vote
(04/12/17-29) Adjournment