MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
April 13, 2016

I. Attendance

Mr. Berkowitz called the roll.


Present
Mrs. Tonia Crown, President (arrived at 5:01pm)
Mr. Richard C. Bell, Vice President
Mr. Carl Berkowitz, Secretary
Ms. Barbara Kay, Financial Officer
Mrs. Rosa Boyd
Mrs. Lois Ruckert (arrived at 5:10pm)
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent


Visitors
Mrs. Tracy Barretta, Business Office

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Richard Bell, Vice President, opened the meeting at 5:00pm and led the pledge.





B. Minutes


Mr. Bell moved for adoption of the minutes of the March 9, 2016 meeting. Ms.

Lange seconded.



AYES: Crown, Berkowitz, Lange, Bell, Kay, Boyd - 6
Noes: None

Motion declared approved. (04/13/16 - 24)





C. Visitor Comments/Staff Report


Mrs. Tracy Barretta, Principal Account Clerk, updated the Board on the audit, state reports and reported that the 403B is up and running.

Mr. Berkowitz moved to go into executive session at 5:07pm for discussion on employment matters. Mrs. Boyd seconded.



AYES: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd, Kay - 7
Noes: None

Motion declared approved. (04/13/16 - 25)


The Board returned from executive session at 5:23pm.

Discussion was held on a Library Credit Card Policy.




D. Correspondence


A copy of all correspondence sent to each Board member is attached to the official minutes.




E. President's Report


Mr. Pfisterer reported that the Salvation Army gave us 2 tickets for an appreciation dinner on April 28th. It is for participating in having the angel tree at Christmas.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mrs. Boyd moved to go into executive session at 5:46pm to discuss pending litigation and
employment history of a particular individual. Ms. Kay seconded.



AYES: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd, Kay - 7
Noes: None

Motion declared approved. (04/13/16 - 27)





G. Financial Officer's Report


This was reported under section (C) - Visitor Comments/Staff Report.

Mrs. Barretta reported on accounts and balances.




H. Committee Reports


Finance Committee: This motion was reported under section (C) - Visitor Comments/Staff Report.

Mrs. Boyd moved that the regular monthly disbursements for March, 2016 in the amount of $118,659.33 having been audited by Tonia Crown and found to be correct, be approved. Mr. Bell seconded.



AYES: Crown, Berkowitz, Lange, Bell, Ruckert, Kay, Boyd - 7
Noes: None

Motion declared approved. (04/13/16 - 26)


Building & Grounds: Ms. Lange reported on Building & Grounds.

The backflow repair for the Libraries sprinkler system was completed. Mr. Pfisterer is awaiting confirmation of a date to repair the main water supply backflow system. Mr.

Pfisterer was told by the contractor that this repair will require the water supply to the building to be shut down for approximately 4 hours. Mr. Pfisterer will try to schedule the repair as early in the morning as possible as we will not be able to open until the repair is complete. Mr. Pfisterer expects this repair will take place in the very near future.

The exterminators have reported that there are no infestation issues anywhere in the building.




I. Old Business


No report.




J. New Business


Ms. Kay moved to accept the timetable for the 2016 Library Budget Vote. Ms.

Lange seconded.



AYES: Crown, Berkowitz, Lange, Bell, Ruckert, Kay, Boyd - 7
Noes: None

Motion declared approved. (04/13/16 - 28)


Discussion was held on Employee Dress Code.

Discussion was held on the RCLS Direct Access Plan.

Mr. Berkowitz moved to approve the RCLS Direct Access Plan for 2017-2021. Mrs.

Ruckert seconded.



AYES: Crown, Berkowitz, Lange, Bell, Ruckert, Kay, Boyd - 7
Noes: None

Motion declared approved. (04/13/16 - 29)





L. Adjournment


Ms. Lange moved to adjourn the meeting at 6:37pm. Mrs. Ruckert seconded.



AYES: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd, Kay - 7
Noes: None

Motion declared approved. (04/13/16 - 30)

Respectfully submitted,
Carl S. Berkowitz, Secretary

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TABLE OF MOTIONS

(01/20/16 - 1)            Accepted slate of officers
(01/20/16 - 2)            Designated Middletown Times Herald Record as official newspaper
(01/20/16 - 3)            Designated the Orange County Trust Company as official bank
(01/20/16 - 4)            Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5)            Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6)            Adjournment
(01/20/16 - 7)            Approval of 12/09/15 minutes
(01/20/16 - 8)            Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9)            Executive Session
(01/20/16-10)            Approved monthly disbursements for December 2015
(01/20/16-11)            Approved .50 per item - per day for 3 months
(01/20/16-12)            Approved to extend Long Range Plan through 2016
(01/20/16-13)            Approved to extend for one month the change of signatory parties
(01/20/16-14)            Adjournment
(02/10/16-15)            Approval of 1/20/16 reorganizational minutes
(02/10/16 -16)            Approval of 1/20/16 minutes
(02/10/16-17)            Adjournment
(03/09/16-18)            Approval of 2/10/16 minutes
(03/09/16-19)            Executive Session
(03/09/16-20)            Approved monthly disbursements for January & February 2016
(03/09/16-21)            Approved repairs for backflow valves
(03/09/16-22)            Accepted the NYS Annual Report for 2015
(03/09/16-23)            Adjournment
(04/13/16-24)            Approval of 3/9/16 minutes
(04/13/16-25)            Executive session
(04/13/16-26)            Approved monthly disbursements for March 2016
(04/13/16-27)            Executive session
(04/13/16-28)            Approved 2016 Timetable for budget vote
(04/13/16-29)            Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30)            Adjournment