MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND
WALLKILL BOARD OF TRUSTEES


May 8, 2002



I. Attendance
Mr. Russo called the roll:

Present
Mr. Richard C. Bell, President
Mrs. Joan Hutchinson, Vice President
Mr. Ralph Russo, Secretary
Mr. Stephen Shaw
Mr. Carl Berkowitz
Mrs. Rosa Boyd
Ms. Helen Sherman
Mr. Kevin J. Gallagher, Director
Mr. Timothy J. Conway, Treasurer

Visitors
None

II. Agenda
A. Roll Call G. Treasurer’s Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President’s Report K. New Business
F. Director’s Report L. Adjournment












PAGE 2


III. Discussion and Recommendation
A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm
and led the pledge
to the flag.

B. Minutes
Ms. Sherman moved for adoption of the minutes of April 10, 2002.
Mr.
Berkowitz seconded.

Ayes: Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd, Sherman - 7
Noes: None
Motion declared approved. (08/05/02 - 41)

C. Visitor Comments
No comments.

D. Correspondence
A copy of all the correspondence sent to each Board member is
attached to the
official minutes.

Mr. Bell read a memo from Lisa Rusk, Esq., saying in their opinion
that until
legislation is passed, the library should comply with the notice
requirements of
Education Law sections 2003, 2004 and 2601-a. (Memo attached to
official
minutes.)

Discussion was held on an October 8th election.

Mr. Gallagher discussed when to prepare a draft of the 2003 budget.
The
Finance Committee will meet with the Director to go over the 2003
budget.

E. President’s Report
Mr. Bell said his report on the status of the library district
expansion has already
been covered during correspondence.









PAGE 3


F. Director’s Report
(A copy of the Director’s Report sent to each Board member is
attached to the
official minutes.)

G. Treasurer’s Report
Mr. Conway reported on the different accounts and revenues.

H. Library Staff Reports
The Board discussed a request from the staff to bar a patron from
further use of
the library.

Mrs. Boyd moved to bar Ellen Samson from any direct borrowing
services at this
library. Mrs. Hutchinson seconded. Discussion followed.
Ayes: Bell, Hutchinson, Russo, Boyd, Shaw, Sherman, Berkowitz - 7
Noes: None
Motion declared approved. (08/05/02 - 42)

I. Committee Reports
Buildings & Grounds Committee: No report.

Finance Committee: Mr. Berkowitz moved that the regular monthly
disbursements for April 2002 in the amount of $114,553.07, having
been audited
by Joan Hutchinson and found to be correct, be approved. Mr. Russo
seconded.

Ayes: Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd, Sherman - 7
Noes: None
Motion declared approved. (08/05/02 - 43)

Mr. Berkowitz moved that the payroll register of deductions for April
3
($17,607.87) and April 17 ($17,819.39), 2002, having been audited by
Joan
Hutchinson and found to be correct, be approved. Mr. Russo seconded.

Ayes: Bell, Hutchinson, Russo, Shaw, Boyd, Berkowitz, Sherman - 7
Noes: None
Motion declared approved. (08/05/02 - 44)









PAGE 4




I. Committee Reports Con’t.
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall
Library
amend the 2002 budget to be increased by the following:
Revenues:L.2705 Gifts & Donations $740.00
Appropriations:L.7410.8521.12.3813.05
Children’s Books $740.00
The above amount represents donations in memory of Deborah Monsour
and will be used to purchase special books for the Children’s Dept.

Revenues:L.2705 Gifts & Donations $5,000.00
Appropriations:L.7410.8522.12.3905.05
Foreign Media $5,000.00
Donations were received in memory of Dr. Reuben Mokotoff for the
purchase of foreign film videos.

Mrs. Boyd seconded.

Ayes: Bell, Hutchinson, Russo, Shaw, Boyd, Berkowitz, Sherman - 7
Noes: None
Motion declared approved. (08/05/02 - 45)

J. Old Business
Mr. Bell reported on the memo from Lisa Rusk, Esq. about Agricultural
Property
Taxes. The determination of tax relief for agricultural properties
rests with the
local assessors. (Memo attached to official minutes)

Mr. Gallagher reported on restrictions on Bloomingburg Free Library
cards.
(Report attached to official minutes)











PAGE 5



K. New Business
Discussion was held on the draft policy on discarding library
materials.

Mr. Berkowitz moved that library materials that are removed from the
collection
of Middletown Thrall Library shall be given to the Friends of
Middletown Thrall
Library for resale. The proceeds from such sales will be used by
Middletown
Thrall Library for such purposes as the purchase of new materials,
equipment,
publications, and/or program support. Mr. Shaw seconded.

Ayes: Bell, Hutchinson, Russo, Berkowitz, Shaw, Boyd, Sherman - 7
Noes: None
Motion declared approved. (08/05/02 - 46)

Mrs. Boyd moved to go into executive session at 8:08pm to discuss
personnel.
Mr. Shaw seconded.

Ayes: Bell, Boyd, Russo, Hutchinson, Shaw, Berkowitz, Sherman - 7
Noes: None
Motion declared approved. (08/05/02 - 47)

The Board returned from executive session at 8:18pm.

L. Adjournment
Mr. Russo moved to adjourn the meeting at 8:23pm. Mr. Berkowitz
seconded.

Ayes: Bell, Hutchinson, Russo, Berkowitz, Boyd, Shaw, Sherman - 7
Noes: None
Motion declared approved. (08/05/02 - 48)


Respectfully submitted,



Ralph Russo, Secretary





(TABLE OF MOTIONS

(02/01/02 - 1) Approval of 12/12/01 minutes
(02/01/02 - 2) Regular monthly disbursements for December.
(02/01/02 - 3) Correction to Transfer #3 (for 7/1/01-12/31/01 budget)
into
insurance.
(02/01/02 - 4) Accept all practices & policies of previous Board.
(02/01/02 - 5) Tabled resolution moving full-time custodians to
clerical unit.
(02/01/02 - 6) Adjournment of January 2nd meeting.
(13/02/02 - 7) Approval of 1/2/02 organizational meeting minutes.
(13/02/02 - 8) Approval of 1/2/02 Regular meeting minutes.
(13/02/02 - 9) Approval of disbursement for payroll & benefits for Dec.
2001.
(13/02/02 - 10) Approval of monthly disbursements for fiscal year
7/1/01-12/31/01.
(13/02/02 - 11) Approval of payroll register of deductions for December
2001.
(13/02/02 - 12) Accepted budget transfer from Furn. & Equip. to
Insurance.
(13/02/02 - 13) Untabled motion (02/01/02 - 5) moving F.T. Custodians to

Clerical Unit.
(13/02/02 - 14) Approved moving Full-time Custodians to Clerical Unit.
(13/02/02 - 15) Amended 2002 budget to increase Furn. & Equip. - balance
of
Centennial checking account
(13/02/02 - 16) Summer Hours effective 6/9 - Regular hours resume 9/7
(13/02/02 - 17) Executive session to discuss personnel.
(13/02/02 - 18) Adjournment of 2/13 meeting.
(13/03/02 - 19) Approval of 2/13/02 minutes.
(13/03/03 - 20) Approval of disbursements for partial payroll 2/6 &
manual checks
(13/03/02 - 21) Approval of payroll register of deductions for 1/23;
2/6; & 2/20/02
(13/03/02 - 22) Approval of regular monthly disbursements for February
2002.
(13/03/02 - 23) Approval of “correction” for payroll deductions.
(13/03/02 - 24) Accepted budget transfer from Pass-Through from district
to
insurance.
(13/03/02 - 25) Budget cuts for 2002 budget.
(13/03/02 - 26) Approved revised Mission Statement.
(13/03/02 - 27) Approved to permit Advest to set-up no charge account.
(13/03/02 - 28) Executive session.
(13/03/02 - 29) Adjournment of 3/13 meeting
(10/04/02 - 30) Approval of 3/13/02 minutes.
(10/04/02 - 31) Approval of disbursements for March 2002
(10/04/02 - 32) Approval of manual checks for February 2002
(10/04/02 - 33) Approval of payroll register deductions for March 6 &
March 20
(10/04/02 - 34) Set dates for Minisink vote.
(10/04/02 - 35) Restrictions on Bloomingburg cardholders.
(10/04/02 - 36) Approval of Bulletin Board & Display Case Policy
(10/04/02 - 37) Approval of Nugent & Haeussler as audit service.
(10/04/02 - 38) Executive session.
PAGE 2

(10/04/02 - 39) Approval of leave without pay for Georgie Cuffee.
(10/04/02 - 40) Adjournment of 4/10/02 meeting.
(08/05/02 - 41) Approval of 4/10/02 Minutes.
(08/05/02 - 42) Bar patron from direct borrowing services.
(08/05/02 - 43) Approval of disbursements for April 2002.
(08/05/02 - 44) Approval of payroll register deductions for April 3 and
April 17, 2002.
(08/05/02 - 45) Accepted amendment to 2002 budget for donations
received.
(08/05/02 - 46) Approved policy and disposition of discarded books.
(08/05/02 - 47) Executive Session 5/8/02.
(08/05/02 - 48) Adjournment of 5/5/02 meeting.