MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


May 8, 2019



I. Attendance
Ms. Martini called the roll.

Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President
Ms. Linda Martini, Secretary
Mrs. Tonia Crown, Financial Officer
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Mrs. Rosa Boyd (excused)

Visitors
None



II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report



III. Discussion and Recommendation



A. Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge.


B. Minutes

Mr. Bell moved for adoption of the minutes as amended of the April 10, 2019 meeting. Ms.
Martini seconded.
Ayes: Berkowitz, Bell, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (5/08/19 – 30)


C. Visitor Comments/Staff Report

No reports.


D. Correspondence

A copy of any correspondence is sent to each Board member and is attached to the official
minutes.

Middletown Thrall Library sent a letter to a patron for their generous donation.


E. President's Report
Mr. Berkowitz attended a discrimination & sexual harassment training mandated by the
state at RCLS. Discussion followed.


F. Director's Report

(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)


G. Financial Officer's Report

A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports

Mrs. Sciucco moved that the regular monthly disbursements for April, 2019 in the
amount of $106,067.16 having been audited by Richard Bell and found to be
correct, be approved. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (5/08/19 – 31)

BUDGET AMENDMENT #1
Mrs. Sciucco moved that the Board of Trustees of Middletown Thrall Public Library
amend the 2019 budget to be increased as follows:

ADD
Revenue L2705 Stewart's Shops Holiday Match grant $500.00

ADD
Appropriations: L7410.8425.12.0001.0 Programs & Supplies
Children/YA $500.00
Mr. Bell seconded.
Ayes: Berkowitz, Bell, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (5/08/19 – 32)



H. Committee Reports

BUDGET AMENDMENT #2
Mrs. Sciucco moved that the Board of Trustees of Middletown Thrall Public Library
amend the 2019 budget to be increased as follows:

ADD
Revenue L2085 Exam Proctoring Fees $855.00
L2690 Other Compensation for Loss $750.00

ADD
Appropriations: L7410.8475.12.0000.0 Travel-Staff/Trustees $350.00
L7410.8521.12.3811.5 Local History Books $300.00
L7410.8502.12.0000.5 Office & Library Supplies $955.00

Mr. Bell seconded.
Ayes: Berkowitz, Bell, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (5/08/19 – 33)

BUDGET TRANSFER #1
Mrs. Sciucco moved that the Board of Trustees of Middletown Thrall Public Library
accepts the following budget transfer, to cover various shortages:

TO: L7410.8163.12.0000.6 Custodial Salaries-Full-Time $45000.00
L9010.8802.120000.0 Retirement $12000.00

FROM: L7410.8157.12.0000.6 Librarians Full-Time $45000.00
L9060.8804.12.0000.0 Health & Dental $12000.00

Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (5/08/19 – 34)


Building & Grounds: Cracks in the Library's foundation near the entrance have been
inspected by our exterminator and he has reported that there is no evidence of anything
living in that area.

Our exterminator has informed us that there is evidence of possible termite activity in the
non-public Board of Trustees room along the Depot Street side of the building. Mr.
Pfisterer is waiting to hear back from them regarding treatment options.


H. Committee Reports

The contractor who installed our boilers came and turned off the heat pumps as we have
reached the end of our heating season. He will contact another company who will advise
us on the use of the Nuro touch screen control system.

We have received an engineering proposal for the next phase of our HVAC project. The
building and grounds committee met with the contractor on April 12, 2019 to review the
proposal and discuss the boiler installation phase of the project.

Mrs. Crown moved to go into executive session at 5:28pm for contract discussion. Mrs.
Sciucco seconded.
Ayes: Berkowitz, Bell, Crown, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (5/08/19 – 35)

The Board returned from executive session at 6:12pm.


I. Old Business

Mr. Pfisterer and Mrs. Sciucco met and discussed the Mokotoff donation. Discussion
followed.

Discussion was held on the RCLS Executive Director search.


J. New Business
Discussion was held about the parking on the Union Street side of the library.


K. Adjournment

Ms. Lange moved to adjourn the meeting at 6:11pm. Mrs. Sciucco seconded.
Ayes: Berkowitz, Bell, Crown, Martini, Lange, Sciucco – 6
Noes: None
Motion declared approved. (5/08/19 – 36)


Respectfully submitted,
Linda Martini, Secretary




TABLE OF MOTIONS

(01/09/19–1) Accepted slate of officers
(01/09/19–2) Designated Middletown Times Herald Record as official newspaper
(01/09/19–3) Designated the Orange Bank and Trust as official bank
(01/09/19–4) Designated Stifel-Nicholas as Investment Firm
(01/09/19–5) Appointed Alex Smith as Library District's Attorney
(01/09/19–6) Adjournment
(01/09/19–7) Executive session
(01/09/19–8) Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19–9) Approved to extend Long Range Plan
(01/09/19-10) Accepted appointment of full time cleaner
(01/09/19-11) Adjournment
(02/13/19-12) Approval of 1/09/19 Organization Meeting minutes
(02/13/19-13) Approval of 1/09/19 minutes
(02/13/19-14) Approval of 12/12/18 minutes
(02/13/19-15) Approved monthly disbursements for December 2018
(02/13/19-16) Approved monthly disbursements for January 2019
(02/13/19-17) Executive session
(02/13/19-18) Adjournment
(03/13/19-19) Approval of 2/13/19 minutes
(03/13/19-20) Approved monthly disbursements for February 2019
(03/13/19-21) Executive session
(03/13/19-22) Accepted 2019 Annual Report to the State of NY
(03/13/19-23) Accepted appointment of Theresa Zacek to Librarian II
(03/13/19-24) Adjournment
(04/10/19-25) Approval of 3/13/19 minutes
(04/10/19-26) Approved monthly disbursements for March 2019
(04/10/19-27) Executive Session
(04/10/19-28) Accepted timetable for 2020 Budget
(04/10/19-29) Adjournment
(05/08/19-30) Approval of 4/10/19 minutes
(05/08/19-31) Approved monthly disbursements for April 2019
(05/08/19-32) Approved BUDGET AMENDMENT #1
(05/08/19-33) Approved BUDGET AMENDMENT #2
(05/08/19-34) Approved TRANSFER #1
(05/08/19-35) Executive Session
(05/08/19-36) Adjournment