MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



May 9, 2018



I. Attendance
Mrs. Sciucco called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Marianne Sciucco, Secretary
Mr. Matthew Pfisterer, Director

Absent
Ms. Linda Martini (excused)
Mrs. Rosa Boyd (excused)
Ms. Marlena Lange (excused)

Visitors
None



II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report



III. Discussion and Recommendation


A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


B. Minutes
Mrs. Crown moved for adoption of the minutes of the April 11, 2018 meeting. Mrs.
Sciucco seconded.
Ayes: Bell, Berkowitz, Crown, Sciucco -4
Noes: None
Motion declared approved. (05/09/18 - 29)


C. Visitor Comments/Staff Report
No report.


D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.


E. President's Report
No report.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

Mr. Berkowitz moved to go into executive session at 5:02pm for contractual discussion.
Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Crown, Sciucco -4
Noes: None
Motion declared approved. (05/09/18 - 30)


G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports
Mr. Berkowitz moved that the regular monthly disbursements for April, 2018 in the
amount of $81,482.38 having been audited by Linda Martini and found to be correct,
be approved. Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Crown, Sciucco - 4
Noes: None
Motion declared approved. (05/09/18 - 31)

Building & Grounds: Following our yearly fire inspection we were alerted to two issues
with our fire alarm system. We have a call into our service provider who will schedule a
time to come to the Library to evaluate and make necessary repairs.

Mr. Pfisterer applied for and received a one year extension for the completion of our
boiler replacement project. All work on the project must be completed before 6/30/19.
He has notified our engineering firm and has been told that the rebid will be advertised
shortly.


H. Committee Reports Con't.
Mr. Pfisterer was contacted by a Hollywood producer who has scouted our location and
is planning a film shoot in Middletown sometime during the summer of 2019. He has
requested to conduct approximately 12 hours of shooting in the front and side areas of the
building. He has asked us to let him know what we would require as a fee for allowing
him to do this.

Our exterminating contractor has informed us that we are not experiencing any
infestation issues in the building.

Budget Committee: Mrs. Crown reported that the Budget Committee met on
Wednesday, May 9th. The committee will meet again and present it to the Board at the
June meeting.


I. Old Business
No report.


J. New Business
No report.


K. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 5:31pm. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Crown, Sciucco - 4
Noes: None
Motion declared approved. (05/09/18 - 32)



Respectfully submitted,


Marianne Sciucco, Secretary




TABLE OF MOTIONS

(01/11/18-1) Accepted slate of officers
(01/11/18-2) Designated Middletown Times Herald Record as official newspaper
(01/11/18-3) Designated the Orange Bank and Trust as official bank
(01/11/18-4) Designated Stifel-Nicholas as Investment Firm
(01/11/18-5) Appointed Alex Smith as Library District's Attorney
(01/11/18-6) Adjournment
(01/11/18-7) Approval of 12/13/17 minutes
(01/11/18-8) Approved monthly disbursements for December 2017
(01/11/18-9) Approved establishing Capital Reserve Fund
(01/11/18-10) Accepted Harassment Policy
(01/11/18-11) Approved to extend Long Range Plan
(01/08/18-12) Adjournment
(02/14/18-13) Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14) Approval of 1/10/18 minutes
(02/14/18-15) Approved monthly disbursements for January 2018
(02/14/18-16) Accepted Library Districts Annual Report for 2017
(02/14/18-17) Adjournment
(03/14/18-18) Approval of 2/14/18 minutes
(03/14/18-19) Approved monthly disbursements for February 2018
(03/14/18-20) Adjournment
(04/11/18-21) Approval of 3/14/18 minutes
(04/11/18-22) Approved monthly disbursements for March 2018
(04/11/18-23) Approved BUDGET AMENDMENT #1
(04/11/18-24) Approved BUDGET TRANSFER #1
(04/11/18-25) Amended Patron Code of Conduct
(04/11/18-26) Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27) Approved out-of-district users proctored pay $25
(04/11/18-28) Adjournment
(05/09/18-29) Approval of 4/11/18 minutes
(05/09/18-30) Executive session
(05/09/18-31) Approved monthly disbursements for April 2018
(05/09/18-32) Adjournment