MINUTES OF THE MEETING

THRALL PUBLIC LIBRARY DISTRICT OF
MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES

May 10, 2006



I. Attendance

Mrs. Hutchinson called the roll:

Present

Mr. Richard C. Bell, President

Ms. Marlena Lange, Vice President

Mrs. Joan Hutchinson, Secretary

Mrs. Rosa Boyd, Treasurer

Mr. Carl Berkowitz

Mr. Kevin J. Gallagher, Director

Absent

Ms. Barbara Kay (excused)

Ms. Eileen Connolly (excused)

Visitors

No visitors



II. Agenda

A. Roll Call G. Treasurer's Report

B. Minutes H. Library Staff Reports

C. Visitor Comments I. Committee Report

D. Correspondence J. Old Business

E. President's Report K. New Business

F. Director's Report L. Adjournment



III. Discussion and Recommendation

A. Mr. Richard C. Bell, President, opened the meeting at 7:00pm
and led the pledge to the flag.

B. Minutes

Mr. Berkowitz moved for adoption of the minutes of the April
11, 2006 meeting. Mrs. Boyd seconded.

Ayes: Bell, Hutchinson, Berkowitz, Boyd, Lange - 5

Noes: None

Motion declared approved. (05/10/06 - 31)



C. Visitor Comments

No comments.

D. Correspondence

A copy of all the correspondence sent to each Board member is
attached to the official minutes.

Mr. Bell added that two letters were received from
Assemblywoman Aileen Gunther. One

letter was thanking the library for their letter about the
budget increase in libraries this year

and the other was about the population references in 90.3 being
dropped. (Letters attached

to official minutes)

E. President's Report

No report.

F. Director's Report

(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)

Mr. Gallagher reported that despite NYS aid, RCLS may still
charge fees in 2007 based on their deficit in their 2005
budget.

Mr. Gallagher discussed the damage from the broken pipe.

G. Treasurer's Report

Mr. Gallagher reported on the accounts and balances. Discussion
followed. (Report attached to the official minutes)

H. Library Staff Reports

Ms. Donna Gady, Head of Circulation, gave a circulation report.
(Report attached to official minutes)



I. Committee Reports

Building & Grounds Committee: Ms. Lange discussed the water
leak.



Finance Committee: Mr. Berkowitz moved that the regular
monthly disbursements for April, 2006 in the amount of
$82,263.30 having been audited by Eileen Connolly and found to
be correct, be approved.

To correct the regular monthly disbursements for February, 2006
from $86,565.43 to the

amount of $86,383.69. This correction is due to voiding check #
3243 issued to Hill- Donnelly/City Publishing in the amount of
$181.74 (check was lost by vendor, stop payment has been placed
and replacement check will be issued.) Ms. Lange seconded.

Ayes: Bell, Berkowitz, Boyd, Lange, Hutchinson - 5

Noes: None

Motion declared approved. (05/10/06 -32)



Mr. Berkowitz moved that the Board of Trustees of Middletown
Thrall Library amend the 2006 budget to be increased by the
following:

BUDGET AMENDMENT #2

REVENUES:L2705 Gifts & Donations $2,025.00

APPROPRIATIONS:L7410.8521.12.3813.5 Children's Books $1,665.00

APPROPRIATIONS:L7410.8522.12.3902.5 Children's Media $ 360.00

This amount represents donations in memory of Ralph Russo
$1,925.00 and in memory of Lawrence Mermell $100.00 for
children's room.



Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Lange, Boyd, Hutchinson - 5

Noes: None

Motion declared approved. (05/10/06 - 33)

Mr. Berkowitz moved that the Board of Trustees of Middletown
Thrall Library accept the following budget transfers:

BUDGET TRANSFER #4

TO: L7410.8200.12.0000.7 Furniture & Equipment $18,830.00

FROM: L909 Fund Balance $18,830.00

The above amount represents what is needed for the replacement
of the existing HVAC software by Day Automation. By replacing
the existing HVAC software we should see a significant
reduction in our Orange & Rockland utility bills. Additionally,
with the software replacement the system should provide us with
accurate information for prioritizing future reports.



I. Committee Reports Con't.

Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Lange - 5

Noes: None

Motion declared approved. (05/10/06 - 34)

J. Old Business

Discussion for Old Business will be in executive session.

K. New Business

Mr. Gallagher reported on the possible purchase of an auto-
answering feature for the main lines. (Report attached to the
official minutes)

Mr. Berkowitz moved to approve the purchase of the auto-
answering feature for the main telephone lines. Mrs. Boyd
seconded.

Ayes: Bell, Boyd, Hutchinson, Lange, Berkowitz - 5

Noes: None

Motion declared approved. (05/10/06 - 35)

Ms. Lange moved to approve the time table for the October
budget vote and striking the references to trustee election.
Mrs. Hutchinson seconded.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz - 5

Noes: None

Motion declared approved. (05/10/06 - 36)

Mr. Gallagher discussed the draft of the RCLS Plan of Service
for 2007-2011 from RCLS

Trustee Stephen Oppenheim.

Mr. Berkowitz moved that the Board of Trustees authorize the
President of the Board to review the Plan of Service of RCLS
and act accordingly to transmit the Board's approval. Mrs.
Hutchinson seconded.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz - 5

Noes: None

Motion declared approved. (05/10/06 - 37)



K. New Business

Mrs. Boyd moved to go into executive session at 8:07pm to
discuss labor negotiations and personnel matters. Ms. Lange
seconded.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz - 5

Noes: None

Motion declared approved. (05/10/06 - 38)

The Board returned from executive session at8:38pm.



L. Adjournment

Ms. Lange moved to adjourn the meeting at 8:40 pm. Mr.
Berkowitz seconded.

Ayes: Hutchinson, Bell, Boyd, Lange, Berkowitz - 5

Noes: None

Motion declared approved. (05/10/06 - 39)

Respectfully submitted,

Joan Hutchinson, Secretary

TABLE OF MOTIONS

(01/11/06 - 1) Accepted slate of officers

(01/11/06 - 2) Designated Middletown Times Herald Record as
official newspaper

(01/11/06 - 3) Designated the Orange County Trust Company as
official bank

(01/11/06 - 4) Adjournment

(01/11/06 - 5) Approval of 12/7/05 minutes

(01/11/06 - 6) Approval of disbursements for December 2005

(01/11/06 - 7) Approval of Budget Amendment #7

(01/11/06 - 8) Approved the Library Board to become member of
BYS Assoc. of Lib. Bds.

(01/11/06 - 9) Executive Session

(01/11/06 - 10) Adjournment

(02/08/06 - 11) Approval of 1/11/06 reorganizational minutes

(02/08/06 - 12) Approval of 1/11/06 minutes

(02/08/06 - 13) Executive session

(02/08/06 - 14) Approval of disbursements for January 2006

(02/08/06 - 15) Approval of Budget Transfer #1

(02/08/06 - 16) Adjournment

(03/08/06 - 17) Approval of 2/8/06 minutes

(03/08/06 - 18) Approval of disbursements for February 2006

(03/08/06 - 19) Approval of Budget Transfer #2

(03/08/06 - 20) Approved proposed fee schedule from Attorney
Richard Guertin

(03/08/06 - 21) Executive session

(03/08/06 - 22) Adjournment

(04/11/06 - 23) Approval of 3/8/06 minutes

(04/11/06 - 24) Approval of disbursements for March 2006

(04/11/06 - 25) Approval of Budget Transfer #3

(04/11/06 - 26) Approval of Budget Amendment #1

(04/11/06 - 27) Approval of HVAC Software from Day Associates

(04/11/06 - 28) Approval of floating holiday for Veteran's Day
for Librarians

(04/11/06 - 29) Executive Session

(04/11/06 - 30) Adjournment

(05/10/06 - 31) Approval of 4/11/06 minutes

(05/10/06 - 32) Approval of disbursements for April 2006

(05/10/06 - 33) Approval of Budget Amendment #2

(05/10/06 - 34) Approval of Budget Transfer #4

(05/10/06 - 35) Approved purchasing auto-answering feature

(05/10/06 - 36) Approval of time table for Budget vote

(05/10/06 - 37) Approved to appoint President of Board to
review Plan of Service of RCLS

(05/10/06 - 38) Executive session

(05/10/06 - 39) Adjournment