MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES
May 11, 2005

I. Attendance

Ms. Lange called the roll:


Present
Mr. Carl Berkowitz, President
Mr. Richard C. Bell, Vice President
Mrs. Rosa Boyd, Treasurer
Ms. Marlena Lange, Secretary
Ms. Eileen Connolly
Ms. Barbara Kay (arrived 7:10pm)
Mrs. Joan Hutchinson
Mr. Kevin J. Gallagher, Director


Visitors
None

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Mr. Carl Berkowitz, President, opened the meeting at 7:00m and led


the pledge to the flag.




B. Minutes


Mrs. Boyd moved for adoption of the minutes of the April 13, 2005
meeting. Ms. Connolly seconded.



AYES: Berkowitz, Bell, Boyd, Lange, Connolly , Hutchinson - 6
Noes: None

Motion declared approved. (05/11/05 - 32)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all the correspondence sent to each Board member is
attached to the official minutes.




E. President's Report


Mr. Berkowitz reported receiving a letter from RCLS about better communication
between RCLS and the libraries and having each library Board designating a
Board members as a liason responsible for keeping the Board abreast of events
and activities going on at the System. Discussion followed. No one volunteered.

Mr. Berkowitz reported on information he took upon himself to get about
payments in lieu of taxes.




F. Director's Report


(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)
Mr. Gallagher reported that the new charter is framed and in
the Board room.

Mr. Gallagher reported that Assemblywoman Rabbit is coming for
a visit on May 20th at 2:00pm.

Mr. Gallagher discussed the possible closing of Memorial School.

Discussion followed.




G. Treasurer's Report


Mr. Gallagher reported on the accounts and balances. Discussion followed.

(Report attached to official minutes)



H. Library Staff Reports


Mr. Gallagher reported that Mary Climes and Monica Irlbacher attended
a Spring Public Library Conference in Saratoga Springs.




I. Committee Reports


Building & Grounds Committee: Ms. Lange reported that the carpeting is
being installed and the library will be closed Sunday, May 15th.

Ms. Lange reported that the pot holes and the drain in the front parking
lot have been repaired.

Finance Committee: Mrs. Boyd moved that the regular monthly disbursements
for April, 2005 in the amount of $79,533.10 having been audited by
Eileen Connolly and found to be correct, be approved. Ms. Lange seconded


AYES: Berkowitz, Bell, Boyd, Lange, Hutchinson, Connolly, Kay - 7
Noes: None

Motion declared approved. (05/11/05 - 33)


Planning Committee: Mr. Berkowitz reported that this committee has been
meeting regularly and have designed a questionnaire.




J. Old Business


The Board discussed the letter from David Shaw. (Letter attached to
official minutes.)



K. New Business


Ms. Lange moved to accept the timetable for the upcoming budget and
trustee elections. Mrs. Hutchinson seconded. (Timetable attached to
official minutes).



AYES: Berkowitz, Bell, Boyd, Hutchinson, Kay, Lange, Connolly - 7
Noes: None

Motion declared approved. (05/11/05 - 34)


Ms. Lange moved that New Year's Day, Christmas Eve, and New Year's Eve
of 2006 for the Professional Librarians be taken as floating holidays
to be competed by 12/31/06. Mrs. Hutchinson seconded.



AYES: Berkowitz, Bell, Boyd, Connolly , Lange, Hutchinson, Kay - 7
Noes: None

Motion declared approved. (05/11/05 - 35)


The Board reviewed the proposed 2006 library district budget.

Discussion followed.

Ms. Lange moved to go into executive session at 9:11pm to discuss
contractual matters. Ms. Connolly seconded.



AYES: Berkowitz, Bell, Boyd, Hutchinson, Kay, Lange, Connolly - 7
Noes: None

Motion declared approved. (05/11/05 - 36)


The board retured from executive session at 9:13pm.




L. Adjournment


Mrs. Hutchinson moved to adjourn the meeting at 9:14pm.

Ms. Lange seconded.



AYES: Berkowitz, Bell, Hutchinson, Kay, Boyd, Lange, Connolly - 7
Noes: None

Motion declared approved. (05/11/05 - 37)


Respectfully submitted,
Marlena Lange, Secretary

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TABLE OF MOTIONS

(01/12/05 - 1) Accepted slate of officers
(01/12/05 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/12/05 - 3) Approved to continue bank accounts at Orange County
Trust Company
(01/12/05 - 4) Adjournment
(01/12/05 - 5) Executive Session
(01/12/05 - 6) Approval of 12/08/04 minutes
(01/12/05 - 7) Approval of disbursements for December 2004
(01/12/05 - 8) Approved Budget Transfer #7
(01/12/05 - 9) Approved Budget Amendment #4
(01/12/05 - 10) Adjournment
(02/09/05 - 11) Approval of 1/12/05 reorganizational and regular
minutes
(02/09/05 - 12) Approval of disbursements for January 2005
(02/09/05 - 13) Approved Budget Transfer #1
(02/09/05 - 14) Accepted State Annual Report
(02/09/05 - 15) Executive Session
(02/09/05 - 16) Adjournment
(03/09/05 - 17) Approval of 2/9/05 minutes
(03/09/05 - 18) Approval of Disbursements for February 2005
(03/09/05 - 19) Approved appointing Ken Frank as the library lawyer
(03/09/05 - 20) Rescind motion to appoint Ken Frank as the library
lawyer
(03/09/05 - 21) Approved to contract with R&V Flooring Systems for
carpeting
(03/09/05 - 22) Adjournment
(04/13/05 - 23) Approval of 3/9/05 minutes
(04/13/05 - 24) Approval of disbursements for March 2005
(04/13/05 - 25) Approved Budget Amendment #1
(04/13/05 - 26) Executive session
(04/13/05 - 27) Terminate Shaw & Perelson
(04/13/05 - 28) Approved appointing Ken Frank as the library lawyer
(04/13/05 - 29) Approved to change election date
(04/13/05 - 30) Librarians Association holiday schedule
(04/13/05 - 31) Adjournment
(05/11/05 - 32) Approval of 4/13/05 minutes
(05/11/05 - 33) Approval of disbursements for April 2005
(05/11/05 - 34) Accepted timetable for budget/trustee election
(05/11/05 - 35) Approved Librarian's Association holiday schedule for
2006
(05/11/05 - 36) Executive session
(05/11/05 - 37) Adjournment
(06/08/05 - 38) Approval of 5/11/05 minutes
(06/08/05 - 39) Approval of disbursements for May 2005
(06/08/05 - 40) Approved Budget Amendment #2
(06/08/05 - 41) Approved Budget Transfer #2
(06/08/05 - 42) Executive Session
(06/08/05 - 43) Adjournment