MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES


May 11, 2016


I. Attendance
Mr. Berkowitz called the roll.

Present
Mrs. Tonia Crown, President (arrived at 5:01pm)
Mr. Richard C. Bell, Vice President
Mr. Carl Berkowitz, Secretary
Mrs. Rosa Boyd
Mrs. Lois Ruckert
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Ms. Barbara Kay, Financial Officer (excused)

Visitors
None

II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mr. Richard Bell, Vice President, opened the meeting at 5:00pm and led the pledge.


B. Minutes
Mr. Bell moved for adoption of the minutes of the April 13, 2016 meeting. Ms.
Lange seconded.
Ayes: Ruckert, Berkowitz, Lange, Bell, Boyd - 5
Noes: None
Motion declared approved. (05/11/16 - 31)


C. Visitor Comments/Staff Report
No visitors.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Mr. Pfisterer read a letter from a patron with concerns about the library. (Letter attached
to official minutes)


E. President's Report
No report.



F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)



G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.



H. Committee Reports
Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for
April, 2016 in the amount of $97,723.16 having been audited by Rosa Boyd and found to
be correct, be approved. Mr. Bell seconded.
Ayes: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd - 6
Noes: None
Motion declared approved. (05/11/16 - 32)

BUDGET AMENDMENT #1
Mr. Berkowitz moved that the Board of Trustees of Middletown Public Library amend
the 2016 budget to be increased as follows:
ADD
Revenue L2705 $28.00
(Donation from Adria Goldman, Local Author)

ADD
Revenue L2705 $75.00
(Donation in memory of Carol Ann Werner)

ADD
Revenue L2705 $ 5.00
(Donation from International Genealogical Society)

ADD
Appropriations L7410.8521.12.3810.5 Adult Books $108.00


Ms. Lange seconded.
Ayes: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd - 6
Noes: None
Motion declared approved. (05/11/16 - 33)

Mr. Pfisterer discussed an Orange County Trust Company Credit Card Usage Policy.
Discussion followed.

Discussion was held on a 403(b) Plan. This will be voted on at the June meeting.

Discussion was held on going fine free for the month of April and May.

Building & Grounds: Ms. Lange reported on Building & Grounds.
The library has experienced significant interruptions in our public internet during the last
two weeks of April. Some of these service interruptions lasted for hours at a time. Each
time the internet was lost, a call was made to Warwick Valley Telecommunications/
Alteva to report the problem and to ask for restoration service. Our understanding is that
the problem occurred as a result of equipment failure leading to poor signal strength
entering the building. It is also suspected that the work being done as part of the
abatement project on Union Street also had a negative impact on the signal coming into
the building. We are currently investigating equipment upgrades that will provide a
stronger and more stable internet connection for our public computers. We are currently
experiencing no interruptions in our internet service.

Repairs have been completed for both of the backflow units. Both systems are now
working properly.

On Saturday evening May 7th after closing, we were notified by our alarm monitoring
service that there was a water leak in the basement of the library. Our Administrative
Assistant came to the library to investigate and determined that no leak was visible. On
Sunday afternoon, staff reported a water leak in the public restroom area of the library's
first floor. Our alarm company was notified and a repairman was present at the library to
complete repairs to the sprinkler system on Monday, May 9th, 2016.

The exterminators have reported that there are no infestation issues anywhere in the
building.


I. Old Business
Mr. Berkowitz moved to go into executive session at 5:51pm for discussion on
employment history of a particular individual. Mr. Bell seconded.
Ayes: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd - 6
Noes: None
Motion declared approved. (05/11/16 - 34)

The Board returned from executive session at 6:04pm.

Discussion was held on a 3D printer.

Mr. Berkowitz moved that the Board ask Dan Depew to incorporate the library as a
destination for the Town of Wallkill Dial-A-Bus. Mrs. Ruckert seconded.
Ayes: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd - 6
Noes: None
Motion declared approved. (05/11/16 - 35)

Discussion was held on Employee Dress Code.


J. New Business
Mr. Pfisterer asked the Board who would like to volunteer to be on the 2017 Budget
Committee. Mrs. Crown, Mr. Bell, and Mr. Berkowitz volunteered.


L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:24pm. Mrs. Boyd seconded.
Ayes: Crown, Berkowitz, Lange, Bell, Ruckert, Boyd - 6
Noes: None
Motion declared approved. (05/11/16 - 36)

Respectfully submitted,
Carl S. Berkowitz, Secretary


TABLE OF MOTIONS

(01/20/16 - 1) Accepted slate of officers
(01/20/16 - 2) Designated Middletown Times Herald Record as official newspaper
(01/20/16 - 3) Designated the Orange County Trust Company as official bank
(01/20/16 - 4) Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5) Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6) Adjournment
(01/20/16 - 7) Approval of 12/09/15 minutes
(01/20/16 - 8) Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9) Executive Session
(01/20/16-10) Approved monthly disbursements for December 2015
(01/20/16-11) Approved .50 per item - per day for 3 months
(01/20/16-12) Approved to extend Long Range Plan through 2016
(01/20/16-13) Approved to extend for one month the change of signatory parties
(01/20/16-14) Adjournment
(02/10/16-15) Approval of 1/20/16 reorganizational minutes
(02/10/16 -16) Approval of 1/20/16 minutes
(02/10/16-17) Adjournment
(03/09/16-18) Approval of 2/10/16 minutes
(03/09/16-19) Executive Session
(03/09/16-20) Approved monthly disbursements for January & February 2016
(03/09/16-21) Approved repairs for backflow valves
(03/09/16-22) Accepted the NYS Annual Report for 2015
(03/09/16-23) Adjournment
(04/13/16-24) Approval of 3/9/16 minutes
(04/13/16-25) Executive session
(04/13/16-26) Approved monthly disbursements for March 2016
(04/13/16-27) Executive session
(04/13/16-28) Approved 2016 Timetable for budget vote
(04/13/16-29) Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30) Adjournment
(05/11/16-31) Approval of 4/13/16 minutes
(05/11/16-32) Approved monthly disbursements for April 2016
(05/11/16-33) Approved BUDGET AMENDMENT #1
(05/11/16-34) Executive session
(05/11/16-35) Approved sending letter re: Town of Wallkill Dial-A-Bus
(05/11/16-36) Adjournment