MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


May 13, 2026


I. Attendance/Pledge of Allegiance
Ms. Marlena Lange called the roll

Present
Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President
Mr. Joseph Ruyack, Financial Officer
Mrs. Susan Wyman
Mr. Stevenson Monchery (Arrived at 5:02)
Mr. Matthew Pfisterer, Director

Absent
Ms. Narene Russell (Excused)

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer’s Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President’s Report K. Adjournment
F. Director’s Report


III. Discussion and Recommendation

A. Ms. Marlena Lange, called the meeting at 5:00pm.

B. Minutes

Mr. Ruyack moved for the adoption of the April, 2026 regular minutes. Mrs. Wyman
seconded.

Ayes: Lange, Ortega, Ruyack,, Wyman, Berkowitz - 5
Nays: None
Motion declared approved. (05/13/26-28)


C. Visitor Comments/Staff Report
Theresa Zacek, Librarian III Youth Services and Sally Sosler, Librarian I Trainee Youth
Services both spoke about what was going on within Adult Reference and Youth Departments.
Theresa, and the Board, also congratulated Sally on her upcoming graduation.


D. Correspondence
None


E. President’s Report
Ms. Lange spoke about the monetary donation to the Library from Ms. DeWitt. She also
spoke about the 125th Library Anniversary Celebration on August 29th.


F. Director’s Report
(A copy of the Director’s Report sent to each Board member is attached to the official minutes.)

Mr. Pfisterer also mentioned the following: the timetable for the upcoming Library Election,
the upcoming Retirement of both Tracy Barretta, Business Department and Robert Tiess,
Library Assistant Adult Reference and that Mr. Berkowitz, Trustee, will be working with him
in regard to updating Library policies.


G. Financial Officer’s Report:

Mrs. Wyman moved that the regular monthly disbursements for April, 2026 in the amount of
$142,766.56 having been audited by Narene Russell and found to be correct, be approved.

Mr. Berkowitz seconded.

Ayes: Lange, Ortega, Ruyack, Wyman, Monchery, Berkowitz - 6
Nays: None
Motion declared approved. (05/13/26-29)


2026 Budget Transfer #3

Ms. Lange moved that the Board of Trustees of Middletown Thrall Library accept the
following budget transfer, to cover shortages; Mr. Berkowitz seconded.

TO: L7410.8541.12.0000.4 Cleaning/Janitorial Supplies $7000.00
FROM: L7410.8540.12.0000.5 Repairs & Maintenance $7000.00

Ayes: Lange, Ortega, Ruyack, Wyman, Monchery, Berkowitz - 6
Nays: None
Motion declared approved. (05/13/26-30)


H. Committee Report
Building & Grounds: LAN Associates scheduled a building walk through for contractor’s
interested in our HVAC project on April 30, 2026. A bid opening is scheduled for 2:00pm
on Thursday, May 14, 2026. Sealed bids will be opened. LAN will review the bid proposals
and recommend a contractor to complete the work.

Our exterminating contractor has informed us that we are not currently experiencing any
infestation issues.


H. Committee Report Cont’d:
Attached to this email are the cost estimates for the original 4 phase HVAC direct
replacement project and VAV direct replacement project.


I. Old Business
2026 Library Trustee Training


J. New Business
NYS Annual Report 2025 (VOTE)

125th Library Anniversary Celebration
2027 Library Budget


Mr. Berkowitz moved to accept the NYS Annual Report for 2025. Mrs. Wyman seconded.

Ayes: Lange, Ortega, Ruyack, Russell, Wyman, Stevenson - 6
Nays: None
Motion declared approved. (05/13/26-31)

Shift pay for Part-Time staff scheduled on days the Library is closed due to inclement
weather will be on the June 2026 Board Meeting agenda. Time management options and
parking stickers for Library Staff were also discussed.


K. Adjournment

Mr. Ruyack moved to adjourn the meeting at 6:05pm. Mr. Monchery seconded.

Ayes: Lange, Ortega, Ruyack, Russell, Wyman, Stevenson - 6
Nays: None
Motion declared approved. (05/13/26-32)



Respectfully Submitted,
Narene Russell, Secretary



TABLE OF MOTIONS

(01/14/26-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/14/26-2) Designated Orange Bank and Trust as official bank
(01/14/26-3) Appointment of JBG Law as the HR Personnel Library Attorney &
Alex Smith as the Library’s General Attorney
(01/14/26-4) Designation of Financial Audit Firm
(01/14/26-5) Adjournment
(01/14/26-6) Approval of adoption of the minutes for the December, 2025 meeting
(01/14/26-7) Approved monthly disbursement for December, 2025
(01/14/26-8) Unapproved motion to accept Internet Safety Policy
(01/14/26-9) Adjournment
(02/11/26-10) Approval of adoption of the reorganizational minutes for the January, 2026 meeting
(02/11/26-11) Approval of adoption of the regular minutes for the January, 2026 meeting
(02/11/26-12) Approved monthly disbursement for January, 2026
(02/11/26-13) Executive Session
(02/11/26-14) Adjournment
(03/11/26-15) Approval of adoption of the minutes for the February, 2026 meeting
(03/11/26-16) Approved creation by Board of Personnel Committee
(03/11/26-17) Approved 2026 Budget Transfer #1
(03/11/26-18) Approved 2026 Budget Transfer #2
(03/11/26-19) Approved monthly disbursement for February, 2026
(03/11/26-20) Executive Session
(03/11/26-21) Approval of Employee Paid Administrative Leave
(03/11/26-22) Approval to move forward with authorization of LAN Associates to solicit BIDS for
the Library’s Defective VAV Boxes and associated work
(03/11/26-23) Adjournment
(04/08/26-24) Approval of adoption of the minutes for the March, 2026 meeting
(04/08/26-25) Approved monthly disbursement for March, 2026
(04/08/26-26) Approval of LAN Associates HVAC proposal
(04/08/26-27) Adjournment
(05/13/26-28) Approval of adoption of the minutes for the April, 2026 meeting
(05/13/26-29) Approved monthly disbursement for April, 2026
(05/13/26-30) Approved 2026 Budget Transfer #3
(05/13/26-31) Approved NYS Annual Report for 2025
(05/13-26-32) Adjournment