MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


May 14, 2025


I. Attendance/Pledge of Allegiance
Mrs. Wyman, called the roll

Present
Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Susan Wyman, Secretary
Mr. Joseph Ruyack
Ms. Narene Russell
Mr. Matthew Pfisterer, Director

Absent
Ms. Fran Amelio (Excused)

Visitors
None


II. Agenda

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation
Ms. Marlena Lange, called the meeting at 5:00pm.


B. Minutes

Mr. Ruyack moved for the adoption of the April, 2025 regular minutes.
Ms. Russell seconded.

Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6
Nays: None

Motion declared approved. (05/14/25-33)


C. Visitor Comments/Staff Report
Sylvia Panetta (Library Patron) spoke about the restrooms and temperature in the building.


D. Correspondence
Mr. Pfisterer spoke about a patron letter that was received regarding the discontinuation of
Westlaw and NY Law Journal.


E. President's Report
Ms. Lange spoke about some of the information that she came across during her
Trustee Trainings.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer mentioned the Shred Event scheduled for Saturday, May 17th.
He corrected the dates for the June and July Board Meetings. Ms. Russell and
Mr. Ruyack volunteered to be on the 2026 Budget Committee.


G. Financial Officer's Report:
Mrs. Crown moved that the regular monthly disbursements for April, 2025 in the amount
of $129,674.94 having been audited by Fran Amelio and found to be correct, be approved.
Mr. Ruyack seconded.

Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6
Nays: None

Motion declared approved. (05/14/25-34)

2025 Budget Transfer #1

Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accept the
following budget transfer, to cover shortages in budget lines:

TO: L7410.8462.12.0000.0 Service Contracts $15,000.00
FROM: L7410.8506.12.00000.5 Circulation Control $15,000.00
Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6
Nays: None
Motion declared approved. (05/14/25-35)


H. Committee Report
Building & Grounds: Our HVAC service provider was here to perform work on the Library's
air conditioning system. The system is up and running with no issues.

The Roofing Contractor was here with our Project Manager and the Project Foreman for a
building walk through on April 28th. Project materials were delivered to the Library and
are being stored on the roof. A 30 yard container has been delivered and is occupying
parking spaces on the Union Street side of the building. A boom lift will be delivered
in the near future and will also be kept on the Union Street side of the building.
The anticipated start date for construction (May 5th) has been delayed due to weather
concerns. Work will start as soon as the weather forecast provides a window of three
consecutive days with no rain and low humidity. The projected completion date for the
project is the first week of June.

Our Exterminator has advised us that we are not experiencing any infestation issues at this time.


I. Old Business
2025 Library Trustee Training.


Mr. Ruyack moved to go into Executive Session at 5:43pm to discuss legal and fiduciary
matters. Ms. Russell seconded.

Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6
Nays: None

Motion declared approved. (05/14/25-36)


J. New Business
Mrs. Wyman moved to accept and continue the Fine Free Status in the Library through
2026. Ms. Russell seconded.

Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6
Nays: None

Motion declared approved. (05/14/25-37)


Mr. Ruyack moved that based on the advice of Library Council to accept the Easement
Request. Ms. Ortega seconded.

Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6
Nays: None

Motion declared approved. (05/14/25-38)


K. Adjournment
Ms. Ortega moved to adjourn the meeting at 5:55pm. Ms. Russell seconded.
Ayes: Lange, Ortega, Crown, Wyman, Ruyack, Russell - 6
Nays: None
Motion declared approved. (05/14/25-39)




Respectfully Submitted,
Susan Wyman, Secretary





TABLE OF MOTIONS

(01/8/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/8/25-2) Designated Orange Bank and Trust as official bank
(01/8/25-3) Appointment of JBG Law & Alex Smith as Library Council
(01/8/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm
(01/8/25-5) Adjournment
(01/8/25-6) Approval of adoption of the minutes for the December, 2024 meeting
(01/8/25-7) Approved monthly disbursement for December, 2024
(01/8/25-8) Approved 2025 Slate of Officers
(01/8/25-9) Executive Session
(01/8/25-10) Approval to Change Bylaws Article VII, section 2
(01/8/25-11) Adjournment
(02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting
(02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting
(02/12/25-14) Approved monthly disbursement for January, 2025
(02/12/25-15) Approval for the purchase of new staff room furniture
(02/12/25-16) Approval for the purchase of a new circulation desk
(02/12/25-17) Adjournment
(03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting
(03/18/25-19) Approved monthly disbursement for February, 2025
(03/18/25-20) Executive Session
(03/18/25-21) Approved moving forward with roof repair.
(03/18/25-22) Approved Motion to Amend the Bylaws
(03/18/25-23) Approved Trustee Appointment
(03/18/25-24) Approved 2025 Annual Report to the State of New York
(03/18/25-25) Approved Data Breach Notification Policy
(03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request
(03/18/25-27) Adjournment
(04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting
(04/09/25-29) Approved monthly disbursement for March, 2025
(04/09/25-30) Executive Session
(04/09/25-31) Approval of Cooling System preventative maintenance proposal
(04/09/25-32) Adjournment
(05/14/25-33) Approval of adoption of the minutes for the April, 2025 meeting
(05/14/25-34) Approved monthly disbursement for April, 2025
(05/14/25-35) Approved 2025 Budget Transfer #1
(05/14/25-36) Executive Session
(05/14/25-37) Approval to continue Fine Free Status through 2026
(05/14/25-38) Approval of Easement Request
(05/14/25-39) Adjournment