MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES
June 8, 2011

I. Attendance

Mrs. Ruckert called the roll:


Present
Mr. Carl Berkowitz, President
Mrs. Lois Ruckert, Secretary
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mrs. Tonia Crown (arrived 7:04pm)
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director


Absent
Mrs. Rosa Boyd, Vice President (excused)


Visitors
None.


A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led


the pledge to the flag.




B. Minutes


Mr. Bell moved for adoption of the minutes of the May 18, 2011
meeting. Mrs. Ruckert seconded.



AYES: Berkowitz, Bell, Ruckert, Kay, Lange - 5
Noes: None

Motion declared approved. (6/8/11 - 44)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all correspondence sent to each Board member is attached to
the official
minutes.

Mr. Berkowitz read a letter that was received from the Orange County
Land Trust
thanking us for the use of the meeting room.




E. President's Report


Mr. Berkowitz reported that he and Robert Hubsher had an extensive
conversation about
the tax cap. Discussion followed.




F. Director's Report


(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)
Mr. Pfisterer explained the three year contract with Cengage Learning
(Gale)
Ms. Lange moved that we enter into a three year contract with Cengage
Learning as per
the contract. Mrs. Ruckert seconded.



AYES: Berkowitz, Bell Crown, Kay Lange, Ruckert - 6
Noes: None

Motion declared approved. (6/8/11 - 45)





G. Treasurer's Report


Discussion was held on accounts and balances.




H. Library Staff Reports


No report.




I. Committee Reports


Finance Committee: Ms. Lange moved that the Board of Trustees of
Middletown Thrall
Library amend the 2011 budget to be increased as follows:
BUDGET AMENDMENT #4
ADD
Revenue L2705 Gifts & Donations $ 520.00
Various memorial donations
For N. Costello
ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $ 520.00
Mr. Bell seconded.



AYES: Berkowitz, Bell, Crown, Ruckert, Kay, Lange - 6
Noes: None

Motion declared approved. (6/8/11 - 46)


Ms. Lange moved that the regular monthly disbursements for May 2011 in
the amount
of $82,128.80 having been audited by Lois Ruckert and found to be
correct, be approved.

Ms. Kay seconded.



AYES: Berkowitz, Bell, Crown, Ruckert, Kay, Lange - 6
Noes: None

Motion declared approved. (6/8/11 - 47)


Building & Grounds: Ms. Lange reported on Building & Grounds.

A pan used to collect AC system condensation run off rusted through
causing water to drip
onto ceiling tiles in the children's room. One ceiling tile was
destroyed. A garbage can
was placed in the children's area to collect condensation run off
until Brad could complete
repairs. Repairs have been made and there have been no further
problems with AC
condensation run off. Brad will replace the ceiling tile as soon as we
are sure the fix is
holding.

The electronic handicapped accessible entrance door was not
operational and required a
service call. The motor was replaced and the door is once again
functioning properly.

Budget Committee: Mr. Berkowitz reported that they have had two
meetings. Discussion
was held on the 2012 budget.




J. Old Business


Mr. Bell moved to go into executive session at 8:04pm to discuss labor
negotiations. Mrs.

Ruckert seconded.



AYES: Berkowitz, Bell, Crown, Kay, Lange, Ruckert - 6
Noes: None

Motion declared approved. (6/8/11 - 48)


The Board returned from executive session at 8:11pm.

Discussion was held on the proposed RCLS Member fee for 2012.




K. New Business


No report.




L. Adjournment


Ms. Lange moved to adjourn the meeting at 8:20pm. Mrs. Crown seconded.



AYES: Berkowitz, Bell, Crown, Kay, Lange, Ruckert - 6
Noes: None

Motion declared approved. (6/8/11 - 49)


Respectfully submitted,
Lois Ruckert, Secretary

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TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 – 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 – 9) Approved BUDGET AMENDMENT #1
(01/19/11 – 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 – 11) Approved waiver of the By-Laws
(01/19/11 – 12) Adjournment
(02/09/11 – 13) Approval of 1/19/11 minutes
(02/09/11 – 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 – 15) Approved using term "a patron" not names
(02/09/11 – 16) Approved monthly disbursements for January 2011
(02/09/11 – 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 – 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 – 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 – 20) Executive session
(02/09/11 – 21) Request that auditors attend May mtg. to give report
(02/09/11 – 22) Adjournment
(03/09/11 – 23) Approval of 2/9/11 minutes
(03/09/11 – 24) Approved monthly disbursements for February 2011
(03/09/11 – 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 – 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 – 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 – 29) Adjournment
(04/27/11 – 30) Approval of 3/9/11 minutes
(04/27/11 – 31) Temporarily adopted camera policy
(04/27/11 – 32) Approved BUDGET AMENDMENT #2
(04/27/11 – 33) Approved monthly disbursements for March 2011
(04/27/11 – 34) Executive session
(04/27/11 – 35) Approved 2011 Election Timetable
(04/27/11 – 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 – 37) Adjournment
(05/18/11 – 38) Approval of 4/27/11/ minutes
(05/18/11 – 39) Approved BUDGET AMENDMENT #3
(05/18/11 – 40) Approved monthly disbursements for April 2011
(05/18/11 – 41) Approved BUDGET TRANSFER #7 Audit Final Transfers

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PAGE 2
(05/18/11 – 42) Executive session
(05/18/11 – 43) Adjournment
(06/08/11 – 44) Approval of 5/18/11 minutes
(06/08/11 – 45) Approved three yr. contract with Cengage Learning
(Gale)
(06/08/11 – 46) Approved BUDGET AMENDMENT #4
(06/08/11 – 47) Approved monthly disbursements for May 2011
(06/08/11 – 48) Executive session
(06/08/11 – 49) Adjournment