MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


June 10, 2015


I. Attendance
Ms. Lange called the roll.

Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President
Ms. Marlena Lange, Secretary
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Mrs. Rosa Boyd
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
None

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation
A. Mrs. Tonia Crown, Vice President, opened the meeting at 5:00pm and led the pledge to the
flag.

B. Minutes
Mrs. Boyd moved for adoption of the minutes of the May 13, 2015 meeting. Ms. Kay
seconded.
Ayes: Crown, Bell, Berkowitz, Lange, Boyd, Kay - 6
Noes: None
Motion declared approved. (06/10/15 - 34)



C. Visitor Comments
No visitors.



D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Mr. Pfisterer reported on a letter from Robert Hubsher about a company in Florida called
Smart Procure doing FOIL requests called "Shotgun request." Discussion followed.

Mr. Pfisterer read a letter from a patron requesting a picture of a woman, who remembered
the Library in her will, be hung in the Library. Discussion followed. The Board asked Mr.
Pfisterer to send a letter to the patron with the Board's decision.

Mr. Pfisterer read a letter from a patron in regard to the Library replacing a piece of their
clothing being damaged in the Library. Discussion followed. The Board asked Mr.
Pfisterer to send a letter to the patron with the Board's decision.


E. President's Report
Mrs. Ruckert reported that BOCES has given her information on the telecoil and hearing
loop. Discussion followed.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances. Discussion was held on the 2014
audit.

Finance Committee: Ms. Kay moved that the regular monthly disbursements for
May 2015 in the amount of $120,133.89 having been audited by Lois Ruckert and found
to be correct, be approved. Mr. Berkowitz seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
Noes: None
Motion declared approved. (06/10/15 - 35)


H. Committee Reports Con't.
BUDGET AMENDMENT #3
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library amend the
2015 budget to be increased as follows:
ADD
REVENUE L2705 $10.00
Dorothy Lapenter $5.00
A Halstead $5.00
Misc. Donations

ADD
APPROPRIATIONS
L7410.8521.12.3810.5 Adult Books $10.00
Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
Noes: None
Motion declared approved. (06/10/15 - 36)

Building & Grounds: Ms. Lange reported on Building & Grounds.
Mr. Pfisterer followed up with a company who promised to provide an estimate for the
creation of architectural blueprints for a new boiler system design. He has been told that
an estimate will be forthcoming shortly. He is currently in receipt of two proposals for
these plans.

Mr. Pfisterer purchased new signage for the Children's Room offering direction to the
parent and child restroom. He has also received signage for the Library's Reading Room
informing patrons of our quiet policy in this area of the Library.

Worn and dirty carpet squares have been replaced in the vicinity of the Library entrance.

Mr. Pfisterer provided information to two companies who specialize in the hearing loop
technology regarding cost and installation requirements.

The Library's exterminating company has informed us that there are no infestation issues
throughout the building.

Budget Committee: The Budget Committee will be meeting again in a few weeks.
Discussion followed.


Mr. Berkowitz moved to go into executive session at 5:49pm to discuss negotiations. Ms.
Kay seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd, Kay - 7
Noes: None
Motion declared approved. (06/10/15 - 37)

The Board returned from executive session at 5:56pm.

Ms. Kay moved to accept the Memorandum of Agreement between the Board of Trustees
and the Librarians, Clerks and Custodians as discussed in executive session. Mrs. Crown
seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd, Kay - 7
Noes: None
Motion declared approved. (06/10/15 - 38)

Mr. Berkowitz moved to go into executive session at 5:57pm for a personnel matter. Ms.
Kay seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd, Kay - 7
Noes: None
Motion declared approved. (06/10/15 - 39)

The Board returned from executive session at 6:28pm.


I. Old Business
No report.


J. New Business
No report.


L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:30pm. Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange, Kay - 7
Noes: None
Motion declared approved. (06/10/15 - 40)


Respectfully submitted,
Marlena Lange, Secretary


TABLE OF MOTIONS

(01/14/15 - 1) Accepted slate of officers
(01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3) Designated the Orange County Trust Company as official bank
(01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6) Adjournment
(01/14/15 - 7) Approval of 12/18/14 minutes
(01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/15 - 9) Adjournment
(02/11/15 - 10) Approval of 1/14/15 reorganizational minutes
(02/11/15 - 11) Approval of 1/14/15 minutes
(02/11/15 - 12) Executive session
(02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 - 14) Executive session
(02/11/15 - 15) Adjournment
(03/11/15 - 16) Approval of 2/11/15 minutes
(03/11/15 - 17) Approved BUDGET AMENDMENT #9 (12/31/2014)
(03/11/15 - 18) Approved BUDGET TRANSFER #3 (Final - 12/31/2014)
(03/11/15 - 19) Approved monthly disbursements for February 2015
(03/11/15 - 20) Executive session
(03/11/15 - 21) Accepted NYS Annual Report for 2014
(03/11/15 - 22) Adjournment
(04/08/15 - 23) Approval of 3/11/15 minutes
(04/08/15 - 24) Approved monthly disbursements for March 2015
(04/08/15 - 25) Approved 2015 election timetable
(04/08/15 - 26) Adjournment
(05/13/15 - 27) Approval of 4/8/15 minutes
(05/13/15 - 28) Executive session
(05/13/15 - 29) Executive session
(05/13/15 - 30) Approved monthly disbursements for April 2015; BUDGET TRANSFER #1
(05/13/15 - 31) Adopted Collection Management Policy
(05/13/15 - 32) Executive session
(05/13/15 - 33) Adjournment
(06/10/15 - 34) Approval of 5/13/15 minutes
(06/10/15 - 35) Approved monthly disbursements for May 2015
(06/10/15 - 36) Approved BUDGET AMENDMENT # 3
(06/10/15 - 37) Executive session
(06/10/15 - 38) Accepted Memorandum of Agreement with Lib./Clerks/Custodians
(06/10/15 - 39) Executive session
(06/10/15 - 40) Adjournment