MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
June 10, 2020

I. Attendance

Ms. Martini called the roll.


Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President
Mrs. Tonia Crown, Financial Officer
Ms. Linda Martini, Secretary
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent
Mrs. Rosa Boyd (excused)


Visitors
No visitors

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Berkowitz, President, opened the meeting at 5:02pm.


Mrs. Sciucco moved to go into executive session at 5:02pm to discuss contracts. Ms.

Martini seconded.



AYES: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None

Motion declared approved. (6/10/20 - 32)


The Board returned from executive session at 5:15pm.




B. Minutes


Ms. Martini moved for adoption of the minutes of the May 13, 2020 meeting. Mrs.

Sciucco seconded.



AYES: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None

Motion declared approved. (6/10/20 - 33)





C. Visitor Comments/Staff Report Con't.


No report



D. Correspondence


A copy of any correspondence is sent to each Board member and is attached to the official
minutes.




E. President's Report


Mr. Berkowitz wanted to highly commend Shelley and Tracy, they have been working very hard and very diligently. Ms. Lange also wanted to commend Matt and Brad also for working very hard also.

Mr. Berkowitz and Ms. Martini attended a 2020 Census meeting. Discussion followed.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)



G. Financial Officer's Report


Ms. Crown moved that the regular monthly disbursements for May, 2020 in the amount of $95,476.11 having been audited by Marianne Sciucco and found to be correct, be approved. Mrs. Crown seconded.



AYES: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None

Motion declared approved. (6/10/20 - 34)





H. Committee Reports


Building & Grounds: We have signed an agreement with our sprinkler alarm maintenance company, and we are waiting for scheduling of a repair date.

The air conditioning system has been activated for the season. Currently we are awaiting replacement of backup batteries on the control panel system. There is also a separate mechanical issue with air handler three that services the original building structure. A service call has been placed and a repair appointment has been scheduled for next week.

New York State Education Department is advising against the use of Plexiglas barriers in public spaces due to a fire safety hazard. There is an alternative but more expensive option. Mr. Pfisterer will investigate to create barriers at the Library's public service desks.

Mr. Pfisterer purchased an eight to ten meter sanitizing fogger for use in the library building. It should be arriving by the second week in July.

Budget Committee: The Budget Committee met at 4:00pm on June 10, 2020. They would like to propose that the Board alter the expenses.

Ms. Lange moved to rescind the April meeting motion for part-time staff. Mrs. Crown seconded.



AYES: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None

Motion declared approved. (6/10/20 - 35)


Negotiation Committee: Negotiation Committee has not met yet.




I. Old Business


No report.




J. New Business


Mr. Bell moved to accept the 2019 Annual Report to the Community as presented.

Mrs. Sciucco seconded


AYES: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None

Motion declared approved. (6/10/20 - 36)


Mrs. Crown moved to re-open the library. Discussion followed. Mrs. Sciucco
seconded.



AYES: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None

Motion declared approved. (6/10/20 - 37)


Mr. Bell moved to accept Rules & Regulations for Patron Conduct, temporary provisions due to the COVID 19 Pandemic. Ms. Lange seconded.



AYES: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None

Motion declared approved. (6/10/20 - 38)


Mrs Sciucco moved to authorize Mr. Pfisterer to send a letter to RCLS stating
that the Board of Trustees has voted to unanimously to second the nomination
of Anita Baumann to serve another term as an Orange County representative
on the RCLS Board of Trustees. Mr. Bell seconded.



AYES: Berkowitz, Lange, Martini, Sciucco, Bell, Crown - 6
Noes: None

Motion declared approved. (6/10/20 - 39)





K. Adjournment


Mrs. Sciucco moved to adjourn the meeting at 5:56pm. Ms. Lange seconded.



AYES: Berkowitz Martini, Lange, Sciucco, Bell, Crown - 6
Noes: None

Motion declared approved. (6/10/20 - 40)


Respectfully submitted,
Linda Martini, Secretary

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TABLE OF MOTIONS

(01/08/20-1)            Accepted slate of officers
(01/08/20-2)            Designated Middletown Times Herald Record as official newspaper
(01/08/20-3)            Designated the Orange Bank and Trust as official bank
(01/08/20-4)            Appointed Alex Smith as Library District's Attorney
(01/08/20-5)            Adjournment
(01/08/20-6)            Approval of adoption of the minutes of the December 11, 2019 meeting
(01/08/20-7)            Approved to eliminate late fees for juvenile materials
(01/08/20-8)            Extend Long Range Plan through 2020
(01/08/20-9)            Adjournment
(02/12/20-10)            Approval of adoption of the reorganizational minutes of the 1/8/20 mtg.
(02/12/20-11)            Approval of adoption of the minutes of the 1/8/20 mtg.
(02/12/20-12)            Amended Rules & Regulations from 8 to 10 yrs. of age
(02/12/20-13)            Approval of Children's Room Policies
(02/12/20-14)            Approved monthly disbursement for January
(02/12/20-15)            Approved $3,544.36 purchase workstation for HVAC & Boilers
(02/12/20-16)            Adjournment
(03/11/20-17)            Approval of adoption of the minutes of the 2/12/20 meeting
(03/11/20-18)            Approved for library close due to coronavirus if Mdtn. Schools close
(03/11/20-19)            Approved monthly disbursements for February
(03/11/20-20)            Accepted the ICE Policy & Procedure
(03/11/20-21)            Adjournment
(04/15/20-22)            Approval of adoption of the minutes of the 3/11/20 meeting
(04/15/20-23)            Accepted Pandemic Policy
(04/15/20-24)            Adopted Thrall Public Library Dist. Of Mdtn. & Wallkill Employees as
part of the Library's Pandemic Response Policy
(04/15/20-25)            Adjournment
(05/13/20-26)            Approval of adoption of the minutes of the 4/15/20 meeting
(05/13/20-27)            Approved monthly disbursements for March
(05/13/20-28)            Approved monthly disbursements for April
(05/13/20-29)            Approved not more than $4000 to repair Dry System
(05/13/20-30)            Approved 2020 Election Timetable
(05/13/20-31)            Adjournment
(06/10/20-32)            Executive session
(06/10/20-33)            Approval of adoption of the minutes with corrections of the 5/13/20 of the 5/13/20 mtg.
(06/10/20-34)            Approved monthly disbursements for May
(06/10/20-35)            Approved to rescind April motion of Part-Time
(06/10/20-36)            Approved 2019 Annual Report to community
(06/10/20-37)            Approved to re-open library
(06/10/20-38)            Accepted Rules & Regulations for Patrons Conduct due to COVID19 Pandemic
(06/10/20-39)            Authorized Matt to send letter to RCLS on behalf of Anita Baumann
(06/10/20-40)            Adjournment