MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
June 11, 2003

I. Attendance

Ms. Lange called the roll:


Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mr. Ralph Russo, Secretary
Mrs. Joan Hutchinson
Ms. Marlena Lange
Mrs. Rosa Boyd
Mr. Kevin J. Gallagher, Director
Mr. Timothy J. Conway, Treasurer


Absent
Ms. Helen Sherman (excused)


Visitors
Mrs. Mary Susan Flannery Climes, Head of Reference

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Mr. Richard C. Bell, President, opened the meeting at 7:03pm and led the pledge to


the flag.




B. Minutes


Mr. Russo moved for adoption of the minutes of May 14, 2003. Mrs. Boyd seconded.



AYES: Bell, Berkowitz, Russo, Boyd, Lange, Hutchinson - 6
Noes: None

Motion declared approved. (06/11/03 - 53)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all the correspondence sent to each Board member is attached to the official minutes.

(Tape malfunctioned)



E. President's Report


No report.




F. Director's Report


(A copy of the Director's Report sent to each Board member is attached to the official minutes.)



G. Treasurer's Report


Mr. Conway went over the account balances.




H. Library Staff Reports


Mary Susan Flannery Climes gave her report. (Report attached to official minutes)



I. Committee Reports


Buildings & Grounds Committee: (A copy of this report was in each Board members packet)
Finance Committee: Mr. Berkowitz moved that the payroll register of deductions for February 19, 2003 in the amount of $17,018.91 having been audited by Joan Hutchinson and found to be correct, be approved. Mr. Russo seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 54)


Mr. Berkowitz moved that the regular monthly disbursements for May 2003 in the amount of $43,572.20, having been audited by Joan Hutchinson and found to be correct, be approved. Ms. Lange seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 55)


Mr. Berkowitz moved that the payroll register of deductions for April 16, 2003 ($17,656.14) and April 30, 2003 ($17,261.43), having been audited by Joan Hutchinson and found to be correct, be approved. Mrs. Boyd seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 56)


Mr. Berkowitz moved that the manual checks for January 2003 ($19,199.13), February 2003 ($13,851.98) and March/April ($16,231.88), having been audited by Joan Hutchinson and found to be correct, be approved. Ms. Lange seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 57)


Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accept the following budget transfers:
TO: L.7410.8502.12.0000.05 Office Expense $1,942.51
FROM: L.7410.8514.12.0000.05 A/V Supplies $1,782.52
FROM: L.7410.8200.12.0000.07 Furn & Equipment $ 159.99
Purchase Order #203000066 for Global Computer (supplies & equipment order),
was incorrectly coded adjustment being made to above accounts.

Mr. Russo seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 58)





J. Old Business


No report.




K. New Business


Mr. Berkowitz moved to adopt the 2003 election timetable as presented. Mr. Russo seconded.



AYES: Bell, Berkowitz, Hutchinson, Lange, Boyd, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 59)


Mr. Russo moved to create a new part-time Librarian I position. Mrs. Hutchinson seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 60)


Ms. Lange moved to go into executive session at 7:54pm for the purpose of reviewing the budget, labor management negotiations and correspondence. Mr. Berkowitz seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 61)


The Board returned from executive session at 9:27pm.

Mr. Berkowitz moved to approve the proposed tentative 2004 library budget in the amount of $2,381,500.00. Mrs. Hutchinson seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 62)





L. Adjournment


Mr. Russo moved to adjourn the meeting at 9:28pm. Mrs. Boyd seconded.



AYES: Bell, Hutchinson, Berkowitz, Boyd, Lange, Russo - 6
Noes: None

Motion declared approved. (06/11/03 - 63)


Respectfully submitted,
Ralph Russo, Secretary

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TABLE OF MOTIONS

(01/08/03 - 1) Accepted slate of officers
(01/08/03 - 2) Designated Middletown Times Herald Record as official newspaper
(01/08/03 - 3) Adjournment of reorganizational meeting
(01/08/03 - 4) Approval of 12/12/03 minutes
(01/08/03 - 5) Appointed Treasurer
(01/08/03 - 6) Amended 2003 budget – Amendment #1
(01/08/03 - 7) Approval of disbursements for December 2002
(01/08/03 - 8) Approval of payroll register of deductions for 11/27 & 12/11/02
(01/08/03 - 9) Adopted Internet Policy
(01/08/03 - 10) Approved Walts bequest be put in CD
(01/08/03 - 11) Approved Records Retention Policy
(01/08/03 - 12) Executive Session
(01/08/03 - 13) Appointed David Shaw & law firm as negotiator for labor contracts
(01/08/03 - 14) Adjournment
(02/12/03 - 15) Approval of 1/8/03 minutes
(02/12/03 - 16) Approval of 1/8/03 organizational minutes
(02/12/03 - 17) Rescind suspension for borrowing privileges of Ellen Sampson
(02/12/03 - 18) Approved final monthly disbursements for fiscal year 2002
(02/12/03 - 19) Approved manual checks for November 2002
(02/12/03 - 20) Approved payroll register of deductions for Dec. 20; & Jan. 8, 2003
(02/12/03 - 21) Accepted Meeting Room Policy as written
(02/12/03 - 22) Established first Tuesday in October as date for annual election
(02/12/03 - 23) Amended previous resolution to include the vote be held at Thrall
(02/12/03 - 24) Denied request to Town of Wawayanda resident for library privileges
(02/12/03 - 25) Adopted Subpoena Policy
(02/12/03 - 26) Executive Session
(02/12/03 - 27) Promote Robert Winship to custodian
(02/12/03 - 28) Raise – Mary Roberto
(02/12/03 - 29) Adjournment
(03/12/03 - 30) Approval of 2/12/03 minutes
(03/12/03 - 31) Approval of part-time position for Debbie Libassi
(03/12/03 - 32) Approval of funding for new account (bindery books)
(03/12/03 - 33) Approved budget transfer for foreign films
(03/12/03 - 34) Approved budget transfer for legal costs/audit
(03/12/03 - 35) Approved certificate of appreciation for William Stevens
(03/12/03 - 36) Executive session
(03/12/03 - 37) Adjournment
(04/09/03 - 38) Approval of 3/12/03 minutes
(04/09/03 - 39) Approve summer hours
(04/09/03 - 40) Adjournment
(05/14/03 - 41) Approval of 4/9/03 minutes
(05/14/03 - 42) Approval of disbursements for February 2003
(05/14/03 – 43) Approval of payroll register of deductions for 1/22 & 2/5
(05/14/03 – 44) Approval of disbursements for March 2003
(05/14/03 – 45) Approval of payroll register of deductions for 3/5 & 3/19
(05/14/03 – 46) Approval of disbursements for April 2003
(05/14/03 – 47) Approval of payroll register of deductions for 4/2
(05/14/03 – 48) Amended 2003 budget – Amendment #2
(05/14/03 – 49) Approved to close 7/5/03
(05/14/03 – 50) Tabled vote on Long-Term care Insurance Plan
(05/14/03 – 51) Executive session
(05/14/03 – 52) Adjournment
(06/11/03 – 53) Approval of 5/14/03 minutes
(06/11/03 – 54) Approval of payroll register of deductions for 2/19
(06/11/03 – 55) Approval of disbursements for May 2003
(06/11/03 – 56) Approval of payroll register of deductions for 4/16 & 4/30
(06/11/03 – 57) Approval of manual checks for January 2003, February 2003 & March/April 2003
(06/11/03 – 58) Approved Budget Transfer #2
(06/11/03 – 59) Adopted 2003 election timetable
(06/11/03 – 60) Approved new part-time Librarian I position
(06/11/03 – 61) Executive Session
(06/11/03 – 62) Approved tentative 2004 budget
(06/11/03 – 63) Adjournment