MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


June 11, 2025


I. Attendance/Pledge of Allegiance
Mrs. Wyman, called the roll

Present
Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President
Mrs. Tonia Crown, Financial Officer
Mrs. Susan Wyman, Secretary
Ms. Fran Amelio
Mr. Joseph Ruyack
Ms. Narene Russell
Mr. Matthew Pfisterer, Director

Absent
None

Visitors
None


II. Agenda

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

Ms. Marlena Lange, called the meeting at 5:01pm.

B. Minutes

Mr. Ruyack moved for the adoption of the May14, 2025 regular minutes.
Ms. Amelio seconded.

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack, Russell - 7
Nays: None
Motion declared approved. (06/11/25-40)


C. Visitor Comments/Staff Report
Librarian III-Theresa Zacek and Librarian I-Autumn Holladay spoke about the upcoming
Summer Events in the Library.


D. Correspondence
None


E. President's Report
None


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer mentioned Grace Riario from RCLS will be here in August to do
a One Hour Trustee Training. He also mentioned that Librarian II-Victoria Braidotti
has completed courses and is now a Consumer Health Specialist.


G. Financial Officer's Report:

2025 Budget Transfer #2

Mrs. Crown moved that the Board of Trustees of Middletown Thrall Library accept the
following budget transfer, for increased RCLS IT Support Fees:

TO: L7410.8462.12.0000.0 Service Contracts $15,000.00
FROM: L7410.8420.12.0000.0 Insurance $10,000.00
L7410.8440.12.0000.0 Professional Fees $5,000.00

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack, Russell - 7
Nays: None
Motion declared approved. (06/11/25-41)

Mrs. Crown moved that the regular monthly disbursements for May, 2025 in the amount
of $119,299.45 having been audited by Susan Wyman and found to be correct, be
approved. Ms. Amelio seconded.

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack, Russell - 7
Nays: None
Motion declared approved. (06/11/25-42)


H. Committee Report

Building & Grounds: The weather finally cooperated during the week of June 2nd and work
on the roof resurfacing project continued through June 8th. The water damaged areas of
the roof have been removed and secured and at least one of the composite layers has
been applied. Work has been progressing well with no disruptions to library service.
The 30 yard container and lift remain on site and will be here through the conclusion
of the project.

Our exterminator has advised us that we are not experiencing any infestation issues at
this time.

Budget Committee will meet on July 8th


I. Old Business

2025 Library Trustee Training.

Easement Request was voted on in the prior Board Meeting. We have not heard anything
further.


J. New Business
Surveillance Camera Policy was tabled until further notice.

The Board is pleased that former, longtime Trustee Richard Bell is being honored with
a tree planted in his honor by Kiwanis.


K. Adjournment
Ms. Amelio moved to adjourn the meeting at 5:42pm. Mr. Ruyack seconded.

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Ruyack, Russell - 7
Nays: None
Motion declared approved. (06/11/25-43)



Respectfully Submitted,
Susan Wyman, Secretary





TABLE OF MOTIONS

(01/8/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/8/25-2) Designated Orange Bank and Trust as official bank
(01/8/25-3) Appointment of JBG Law & Alex Smith as Library Council
(01/8/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm
(01/8/25-5) Adjournment
(01/8/25-6) Approval of adoption of the minutes for the December, 2024 meeting
(01/8/25-7) Approved monthly disbursement for December, 2024
(01/8/25-8) Approved 2025 Slate of Officers
(01/8/25-9) Executive Session
(01/8/25-10) Approval to Change Bylaws Article VII, section 2
(01/8/25-11) Adjournment
(02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting
(02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting
(02/12/25-14) Approved monthly disbursement for January, 2025
(02/12/25-15) Approval for the purchase of new staff room furniture
(02/12/25-16) Approval for the purchase of a new circulation desk
(02/12/25-17) Adjournment
(03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting
(03/18/25-19) Approved monthly disbursement for February, 2025
(03/18/25-20) Executive Session
(03/18/25-21) Approved moving forward with roof repair.
(03/18/25-22) Approved Motion to Amend the Bylaws
(03/18/25-23) Approved Trustee Appointment
(03/18/25-24) Approved 2025 Annual Report to the State of New York
(03/18/25-25) Approved Data Breach Notification Policy
(03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request
(03/18/25-27) Adjournment
(04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting
(04/09/25-29) Approved monthly disbursement for March, 2025
(04/09/25-30) Executive Session
(04/09/25-31) Approval of Cooling System preventative maintenance proposal
(04/09/25-32) Adjournment
(05/14/25-33) Approval of adoption of the minutes for the April, 2025 meeting
(05/14/25-34) Approved monthly disbursement for April, 2025
(05/14/25-35) Approved 2025 Budget Transfer #1
(05/14/25-36) Executive Session
(05/14/25-37) Approval to continue Fine Free Status through 2026
(05/14/25-38) Approval of Easement Request
(05/14/25-39) Adjournment
(06/11/25-40) Approval of adoption of the minutes for the May, 2025 meeting
(06/11/25-41) Approved 2025 Budget Transfer #2
(06/11/25-42) Approved monthly disbursement for May, 2025
(06/11/25-43) Adjournment