MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


June 12, 2019


I. Attendance
Ms. Martini called the roll.

Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President
Ms. Linda Martini, Secretary
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Mrs. Rosa Boyd (excused)
Mrs. Tonia Crown, Financial Officer (excused)

Visitors
None



II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report



III. Discussion and Recommendation


A. Mr. Berkowitz, President, opened the meeting at 5:00pm and led the pledge.


B. Minutes

Mr. Bell moved for adoption of the minutes of the May 8, 2019 meeting. Ms.
Martini seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (6/12/19 – 37)


C. Visitor Comments/Staff Report

No reports.


D. Correspondence

A copy of any correspondence is sent to each Board member and is attached to the official
minutes.

A petition was received asking to extend the Homework Help Program through the end of
the school year. Discussion followed.


E. President's Report

Mr. Berkowitz asked if any Board members wished to change the day or time of the
Board meetings. It was decided to leave it the same.


F. Director's Report

(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

Mr. Pfisterer reported that Tracy Barretta has asked for a second signer on the checking
account. Mr. Bell offered to be the second signer.


G. Financial Officer's Report

A copy of the accounts and balances are attached to the official minutes.

H. Committee Reports

Mr. Bell moved that the regular monthly disbursements for May, 2019 in the
amount of $124,713.10 having been audited by Marianne Sciucco and found to be
correct, be approved. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (6/12/19 – 38)

Building & Grounds:
Exterminators have treated the foundation of the original building structure with a boric
acid and sea salt solution to destroy any active termites and discourage any new termite
activity in the building. Mr. Pfisterer has been told that it is highly unlikely that the
building will experience any further termite activity.

Johnson Controls has proposed an overhaul and upgrading of our alarm system. Our
current system is antiquated and unreliable. We have experienced several alarm issues
recently and this upgrade is necessary. Since the cost of the upgrade exceeds $3,000, it
will require a board vote.


The handicapped accessible entrance door required a service call due to malfunctioning
automatic door open controls. The problem has been repaired.

Mr. Pfisterer continues to solicit quotes for window repairs/installation, new carpeting
and a new audio visual system for the community room. To date I have not received any
quotes from individual vendors.

We put in a service call to have our air conditioning system activated for the
spring/summer season and it has been functioning well.

Our exterminator has reported that we are not experiencing any insect infestation at this
time.

Mrs. Sciucco moved to accept the recommendation to proceed with the Johnson Controls
proposal to upgrade the CPU & Front Panel Display in the fire alarm panel. Ms. Martini
seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (6/12/19 – 39)

Discussion was held on the 2020 Budget.


I. Old Business

Discussion was held on the Mokotoff donation.

Ms. Lange moved to go into executive session at 5:49pm to discuss employment history
of a particular individual. Mrs. Sciucco seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (6/12/19 – 40)

The Board returned from executive session at 6:31pm.


J. New Business

No report


K. Adjournment

Ms. Lange moved to adjourn the meeting at 6:31pm. Mr. Bell seconded.
Ayes: Berkowitz, Bell, Martini, Lange, Sciucco – 5
Noes: None
Motion declared approved. (6/12/19 – 41)


Respectfully submitted,
Linda Martini, Secretary




TABLE OF MOTIONS


(01/09/19–1) Accepted slate of officers
(01/09/19–2) Designated Middletown Times Herald Record as official newspaper
(01/09/19–3) Designated the Orange Bank and Trust as official bank
(01/09/19–4) Designated Stifel-Nicholas as Investment Firm
(01/09/19–5) Appointed Alex Smith as Library District's Attorney
(01/09/19–6) Adjournment
(01/09/19–7) Executive session
(01/09/19–8) Accepted bid from Barrier Free Access Systems, Inc.
(01/09/19–9) Approved to extend Long Range Plan
(01/09/19-10) Accepted appointment of full time cleaner
(01/09/19-11) Adjournment
(02/13/19-12) Approval of 1/09/19 Organization Meeting minutes
(02/13/19-13) Approval of 1/09/19 minutes
(02/13/19-14) Approval of 12/12/18 minutes
(02/13/19-15) Approved monthly disbursements for December 2018
(02/13/19-16) Approved monthly disbursements for January 2019
(02/13/19-17) Executive session
(02/13/19-18) Adjournment
(03/13/19-19) Approval of 2/13/19 minutes
(03/13/19-20) Approved monthly disbursements for February 2019
(03/13/19-21) Executive session
(03/13/19-22) Accepted 2019 Annual Report to the State of NY
(03/13/19-23) Accepted appointment of Theresa Zacek to Librarian II
(03/13/19-24) Adjournment
(04/10/19-25) Approval of 3/13/19 minutes
(04/10/19-26) Approved monthly disbursements for March 2019
(04/10/19-27) Executive Session
(04/10/19-28) Accepted timetable for 2020 Budget
(04/10/19-29) Adjournment
(05/08/19-30) Approval of 4/10/19 minutes
(05/08/19-31) Approved monthly disbursements for April 2019
(05/08/19-32) Approved BUDGET AMENDMENT #1
(05/08/19-33) Approved BUDGET AMENDMENT #2
(05/08/19-34) Approved TRANSFER #1
(05/08/19-35) Executive Session
(05/08/19-36) Adjournment
(06/12/19-37) Approval of 5/8/19 minutes
(06/12/19-38) Approved monthly disbursements
(06/12/19-39) Accepted proposal for Johnson Controls
(06/12/19-40) Executive session
(06/12/19-41) Adjournment