MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


June 13, 2018




I. Attendance
Mrs. Boyd called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer
Ms. Linda Martini
Mrs. Rosa Boyd
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Mrs. Marianne Sciucco, Secretary (excused)

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the May 9, 2018 meeting. Mrs.
Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini -6
Noes: None
Motion declared approved. (06/13/18 - 33)


C. Visitor Comments/Staff Report
No report.


D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.


E. President's Report
No report.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)


G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports

Mrs. Boyd moved that the regular monthly disbursements for May, 2018 in the
amount of $112,538.43 having been audited by Marianne Sciucco and found to be
correct, be approved. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Martini, Lange - 6
Noes: None
Motion declared approved. (06/13/18 - 34)

Building & Grounds: We have advertised the second round of bids for the Boiler
Replacement project. Contractors will have the opportunity to submit bids until 2:00pm
on June 27, 2018 when all bids received will be opened. There will be a walkthrough of
the Library for all interested contractors at 10:00am on Wednesday, June 13, 2018.

We are still coordinating with our fire alarm, gas boiler and elevator companies to
resolve an issue concerning an issue with a relay that was brought to our attention
during our yearly fire inspection. As of June 11, 2018, we have been advised to contact
the elevator company and advise them to complete the necessary work.

Our exterminating contractor has informed us that we are not experiencing any
infestation issues in the building.


Budget Committee: Mrs. Crown reported that the Budget Committee met on
Wednesday, June 13th. Discussion was held. Mrs. Crown recommends this budget.


I. Old Business
No report.


J. New Business
Mr. Pfisterer reported that we should have the audit report for discussion at the July
meeting.


K. Adjournment
Ms. Lange moved to adjourn the meeting at 5:30pm. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Martini, Lange - 6
Noes: None
Motion declared approved. (06/13/18 - 35)


Respectfully submitted,

Marianne Sciucco, Secretary





TABLE OF MOTIONS

(01/11/18-1) Accepted slate of officers
(01/11/18-2) Designated Middletown Times Herald Record as official newspaper
(01/11/18-3) Designated the Orange Bank and Trust as official bank
(01/11/18-4) Designated Stifel-Nicholas as Investment Firm
(01/11/18-5) Appointed Alex Smith as Library District's Attorney
(01/11/18-6) Adjournment
(01/11/18-7) Approval of 12/13/17 minutes
(01/11/18-8) Approved monthly disbursements for December 2017
(01/11/18-9) Approved establishing Capital Reserve Fund
(01/11/18-10) Accepted Harassment Policy
(01/11/18-11) Approved to extend Long Range Plan
(01/08/18-12) Adjournment
(02/14/18-13) Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14) Approval of 1/10/18 minutes
(02/14/18-15) Approved monthly disbursements for January 2018
(02/14/18-16) Accepted Library Districts Annual Report for 2017
(02/14/18-17) Adjournment
(03/14/18-18) Approval of 2/14/18 minutes
(03/14/18-19) Approved monthly disbursements for February 2018
(03/14/18-20) Adjournment
(04/11/18-21) Approval of 3/14/18 minutes
(04/11/18-22) Approved monthly disbursements for March 2018
(04/11/18-23) Approved BUDGET AMENDMENT #1
(04/11/18-24) Approved BUDGET TRANSFER #1
(04/11/18-25) Amended Patron Code of Conduct
(04/11/18-26) Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27) Approved out-of-district users proctored pay $25
(04/11/18-28) Adjournment
(05/09/18-29) Approval of 4/11/18 minutes
(05/09/18-30) Executive session
(05/09/18-31) Approved monthly disbursements for April 2018
(05/09/18-32) Adjournment
(06/13/18-33) Approval of 5/9/18 minutes
(06/13/18-34) Approved monthly disbursements for May 2018
(06/13/18-35) Adjournment