MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


July 8, 2015


I. Attendance
Ms. Lange called the roll.

Present
Mrs. Lois Ruckert, President
Mrs. Tonia Crown, Vice President (arrived 5:10pm)
Ms. Marlena Lange, Secretary
Mr. Richard C. Bell
Mrs. Rosa Boyd
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
Ms. Barbara Kay, Treasurer (excused)

Visitors
None

II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mrs. Lois Ruckert, President, opened the meeting at 5:02pm and led the pledge to the
flag.


B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the June 10, 2015 meeting. Mr. Bell
seconded.
Ayes: Ruckert, Bell, Berkowitz, Lange, Boyd - 5
Noes: None
Motion declared approved. (07/08/15 - 41)


C. Visitor Comments
No visitors.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Mrs. Ruckert reported that the Library received a letter from Senator Bonacic announcing
that the Library will receive a $5000.00 bullet grant. Discussion followed.


E. President's Report
No report.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

Mrs. Crown moved to go into executive session at 5:15pm for a personnel matter. Mrs.
Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (07/08/15 - 42)

The Board returned from executive session at 5:45pm.


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.

Finance Committee: Ms. Lange moved that the regular monthly disbursements for
June 2015 in the amount of $86,152.11 having been audited by Carl Berkowitz and found
to be correct, be approved. Ms. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange - 6
Noes: None
Motion declared approved. (07/08/15 - 43)


H. Committee Reports Con't.
BUDGET AMENDMENT #4
Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend the
2015 budget to be increased as follows:
ADD
REVENUE L2705 $50.00
FOMTL (9/2015) Homework Help Supplies

ADD
APPROPRIATIONS
L7410.8502.12.0000.5 Library Supplies $50.00
(Children's Dept. will submit separate Requisition)

Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange - 6
Noes: None
Motion declared approved. (07/08/15 - 44)

Mrs. Crown moved to approve a contractual employee to work as an Account Clerk for
six weeks, 2-3 days per week at $50.00/hr. The position will be evaluated after six weeks
to see if it needs to be extended for training. Mr. Berkowitz seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (07/08/15 - 45)

Building & Grounds: Ms. Lange reported on Building & Grounds.
The Building and Grounds Committee has met to review proposals for the creation of
architectural design of a new gas boiler system. We will contact two of the engineering
firms with follow up questions.

A crash bar has been installed on the inside of the door that leads from the technical
processing area out onto the Depot Street sidewalk. A new lock mechanism will also be
installed by our Head Custodian.

Floor tile has been purchased for the first floor Women's and Men's rooms. Work will
begin in August 2015 and will require that the restrooms will be unavailable to the public.
We will do as much of the work on a weekend to minimize inconvenience to patrons.

We have received our monthly inspection from our exterminating company and there are
no indications of insect infestation in the building.


Budget Committee: Discussion was held on the proposed 2016 Budget.
Mr. Berkowitz moved to accept the preliminary proposed 2016 Budget for Middletown
Thrall Library. Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (07/08/15 - 46)

Discussion followed.

Mr. Berkowitz moved that whereas, the adoption of this 2016 budget for the Thrall Public
Library District of Middletown and Wallkill requires a tax levy increase that exceeds the
tax cap imposed by state law as outlined in general Municipal Law Section 3-c adopted in
2011; and

Whereas, general Municipal Law Section 3-c expressly permits the library board to
override the tax levy limit by a resolution approved by a vote of sixty percent of qualified
board members; now therefore be it

Resolved, that the Board of Trustees of the Thrall Public Library District of
Middletown and Wallkill vote and approve to exceed the tax levy limit for 2016.
Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (07/08/15 - 47)


I. Old Business
No report.


J. New Business
Discussion was held on the 2014 Library Audit Report.

Ms. Lange moved to accept the 2014 Library Audit Report. Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd, Kay - 7
Noes: None
Motion declared approved. (07/08/15 - 48)


L. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:28pm. Ms. Lange seconded.
Ayes: Ruckert, Bell, Berkowitz, Boyd, Crown, Lange - 6
Noes: None
Motion declared approved. (07/08/15 - 49)


Respectfully submitted,



Marlena Lange, Secretary



TABLE OF MOTIONS

(01/14/15 - 1) Accepted slate of officers
(01/14/15 - 2) Designated Middletown Times Herald Record as official newspaper
(01/14/15 - 3) Designated the Orange County Trust Company as official bank
(01/14/15 - 4) Designated Stifel-Nicholas as Investment Firm
(01/14/15 - 5) Appointed Robert Isseks as Library District's Attorney
(01/14/15 - 6) Adjournment
(01/14/15 - 7) Approval of 12/18/14 minutes
(01/14/15 - 8) Approved BUDGET AMENDMENT #8 (12/31/14); BUDGET
AMENDMENT #1 (01/14/15)
(01/08/15 - 9) Adjournment
(02/11/15 - 10) Approval of 1/14/15 reorganizational minutes
(02/11/15 - 11) Approval of 1/14/15 minutes
(02/11/15 - 12) Executive session
(02/11/15 - 13) Approved BUDGET AMENDMENT #2; monthly disbursements for December 2014 and January 2015
(02/11/15 - 14) Executive session
(02/11/15 - 15) Adjournment
(03/11/15 - 16) Approval of 2/11/15 minutes
(03/11/15 - 17) Approved BUDGET AMENDMENT #9 (12/31/2014)
(03/11/15 - 18) Approved BUDGET TRANSFER #3 (Final - 12/31/2014)
(03/11/15 - 19) Approved monthly disbursements for February 2015
(03/11/15 - 20) Executive session
(03/11/15 - 21) Accepted NYS Annual Report for 2014
(03/11/15 - 22) Adjournment
(04/08/15 - 23) Approval of 3/11/15 minutes
(04/08/15 - 24) Approved monthly disbursements for March 2015
(04/08/15 - 25) Approved 2015 election timetable
(04/08/15 - 26) Adjournment
(05/13/15 - 27) Approval of 4/8/15 minutes
(05/13/15 - 28) Executive session
(05/13/15 - 29) Executive session
(05/13/15 - 30) Approved monthly disbursements for April 2015; BUDGET TRANSFER #1
(05/13/15 - 31) Adopted Collection Management Policy
(05/13/15 - 32) Executive session
(05/13/15 - 33) Adjournment
(06/10/15 - 34) Approval of 5/13/15 minutes
(06/10/15 - 35) Approved monthly disbursements for May 2015
(06/10/15 - 36) Approved BUDGET AMENDMENT # 3
(06/10/15 - 37) Executive session
(06/10/15 - 38) Accepted Memorandum of Agreement with Lib./Clerks/Custodians
(06/10/15 - 39) Executive session
(06/10/15 - 40) Adjournment
(07/08/15 - 41) Approval of 6/10/15 minutes
(07/08/15 - 42) Executive session
(07/08/15 - 43) Approved monthly disbursements for June 2015
(07/08/15 - 44) Approved BUDGET AMENDMENT #4
(07/08/15 - 45) Approved contractual employee for 6 weeks
(07/08/15 - 46) Accepted proposed 2016 preliminary budget
(07/08/15 - 47) Approved NYS Override Amendment
(07/08/15 - 48) Accepted 2014 Library Audit Report
(07/08/15 - 49) Adjournment