MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
July 8, 2020

I. Attendance

Ms. Martini called the roll.


Present
Mr. Carl Berkowitz, President
Mrs. Tonia Crown, Financial Officer
Ms. Linda Martini, Secretary
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent
Mrs. Marianne Sciucco, Vice President (excused)


Visitors
Tracy Barretta, Principal Account Clerk

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Berkowitz, President, opened the meeting at 5:02pm.


Mr. Berkowitz read a letter from Rosa Boyd that with regret she will tender her resignation from Thrall Public Library Board of Trustees effective immediately. Discussion followed.




B. Minutes


Mr. Bell moved for adoption of the minutes of the June 10, 2020 meeting. Ms. Lange
seconded.



AYES: Berkowitz, Bell, Lange, Martini, Crown - (5)
Noes: None

Motion declared approved. (7/8/20 - 41)





C. Visitor Comments/Staff Report Con't.


No report



D. Correspondence


A copy of any correspondence is sent to each Board member and is attached to the official
minutes.




E. President's Report


Mr. Berkowitz announced that Ms. Martini will not run for another term on the Board of Trustees due to she will be moving. Discussion followed.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)
Book service for quarantine is now going to go from 7 days to 3 days. On Monday, July 13th , we are going to restore regional ILL which means that patrons will be allowed to get materials just from the Library's that are on our specific truck run.

Discussion was held on Summer Reading Program.




G. Financial Officer's Report


The Board tabled the monthly disbursements, amendments and transfers until the September meeting.




H. Committee Reports


Building & Grounds: Protective barriers are being installed at the Library's public work stations in advance of patrons being allowed to reenter the building at the end of this month.

Since the building was reopened to staff in June, we have begun to have regularly scheduled service visits in the building such as HVAC maintenance, extermination and alarm system maintenance.

Budget Committee: Discussion was held of the budget.




I. Old Business


No report.




J. New Business


Mrs. Crown moved to accept the preliminary 2021 Library District Budget.

Ms. Martini seconded. Discussion followed.



AYES: Berkowitz, Lange, Martini, Bell, Crown - 5
Noes: None

Motion declared approved. (7/8/20 - 42)





K. Adjournment


Mr. Bell moved to adjourn the meeting at 5:37pm. Mrs. Crown seconded.



AYES: Berkowitz Martini, Lange, Bell, Crown - 5
Noes: None

Motion declared approved. (7/8/20 - 43)


Respectfully submitted,
Linda Martini, Secretary

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TABLE OF MOTIONS

(01/08/20-1)            Accepted slate of officers
(01/08/20-2)            Designated Middletown Times Herald Record as official newspaper
(01/08/20-3)            Designated the Orange Bank and Trust as official bank
(01/08/20-4)            Appointed Alex Smith as Library District's Attorney
(01/08/20-5)            Adjournment
(01/08/20-6)            Approval of adoption of the minutes of the December 11, 2019 meeting
(01/08/20-7)            Approved to eliminate late fees for juvenile materials
(01/08/20-8)            Extend Long Range Plan through 2020
(01/08/20-9)            Adjournment
(02/12/20-10)            Approval of adoption of the reorganizational minutes of the 1/8/20 mtg.
(02/12/20-11)            Approval of adoption of the minutes of the 1/8/20 mtg.
(02/12/20-12)            Amended Rules & Regulations from 8 to 10 yrs. of age
(02/12/20-13)            Approval of Children's Room Policies
(02/12/20-14)            Approved monthly disbursement for January
(02/12/20-15)            Approved $3,544.36 purchase workstation for HVAC & Boilers
(02/12/20-16)            Adjournment
(03/11/20-17)            Approval of adoption of the minutes of the 2/12/20 meeting
(03/11/20-18)            Approved for library close due to coronavirus if Mdtn. Schools close
(03/11/20-19)            Approved monthly disbursements for February
(03/11/20-20)            Accepted the ICE Policy & Procedure
(03/11/20-21)            Adjournment
(04/15/20-22)            Approval of adoption of the minutes of the 3/11/20 meeting
(04/15/20-23)            Accepted Pandemic Policy
(04/15/20-24)            Adopted Thrall Public Library Dist. Of Mdtn. & Wallkill Employees as
part of the Library's Pandemic Response Policy
(04/15/20-25)            Adjournment
(05/13/20-26)            Approval of adoption of the minutes of the 4/15/20 meeting
(05/13/20-27)            Approved monthly disbursements for March
(05/13/20-28)            Approved monthly disbursements for April
(05/13/20-29)            Approved not more than $4000 to repair Dry System
(05/13/20-30)            Approved 2020 Election Timetable
(05/13/20-31)            Adjournment
(06/10/20-32)            Executive session
(06/10/20-33)            Approval of adoption of the minutes with corrections of the 5/13/20 of the
5/13/20 mtg.
(06/10/20-34)            Approved monthly disbursements for May
(06/10/20-35)            Approved to rescind April motion of Part-Time
(06/10/20-36)            Approved 2019 Annual Report to community
(06/10/20-37)            Approved to re-open library
(06/10/20-38)            Accepted Rules & Regulations for Patrons Conduct due to COVID19 Pandemic
(06/10/20-39)            Authorized Matt to send letter to RCLS on behalf of Anita Baumann
(06/10/20-40)            Adjournment
(07/08/20-41)            Approval of adoption of the minutes of the June 10, 2020 meeting
(07/08/20-42)            Accepted 2021 preliminary library district budget
(07/08/20-43)            Adjournment