MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN
AND WALL KILL BOARD OF TRUSTEES

July 9, 2003

I. Attendance
Mr. Russo called the roll:

Present
Mr. Carl Berkowitz, Vice President
Mr. Ralph Russo, Secretary
Mrs. Joan Hutchinson
Mrs. Rosa Boyd
Ms. Helen Sherman
Mr. Kevin J. Gallagher, Director

Absent
Mr. Richard C. Bell, President (excused)
Ms. Marlena Lange (excused)
Mr. Timothy J. Conway, Treasurer (excused)

Visitors
Mrs. Monica lrlbacher, Young Adult Librarian

II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment

III. Discussion and Recommendation
A. Mr. Carl Berkowitz, Vice President, opened the meeting at 6:56pm
and led the pledge to the flag. The Board had a moment of silence
in memory of Samuel Eager, Jr. and Jacob Gunther, III:

B. Minutes
Ms. Sherman moved for adoption of the minutes of June 11, 2003. Mrs. Hutchinson seconded.

Ayes: Berkowitz, Russo, Boyd, Sherman, Hutchinson - 5
Noes: None
Motion declared approoved. (07/09/03 - 64)

C. Visitor Comments
No comments.

D. Correspondence

A copy of all the coaespondence sent to each Board member is
attached to the official minutes.

E. President's Report

Mr. Gallagher reported speaking to Mr. Bell and he is feeling
much better. Mr. Bell expresses his thanks for the cards and gift.

In Mr. Bell's absence Mr. Berkowitz wrote an article for the library
newsletter that will be out in a couple of days. Mr. Berkowitz
reported that there will be a vacancy for the Orange County seat
on the RCLS Board this year.

F. Director's Report

(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)

Mr. Gallagher reported that he will be at a two day conference on
July 16 and 17th.

Mr. Gallagher had a call from Goshen Library Director saying she
received a call from Wawayanda Supervisor asking about contracting
with Goshen. Nothing formal has been done. Discussion followed.

G. Treasurer's Report

Mr. Gallagher reported that Mr. Conway could not be at the meeting
but did send the July Financial report. (Report attached)

H. Library Staff Reports

Mrs. Irlbacher reported on the Young Adult Department. Mrs. Irlbacher
explained how the Young Adult Department was moved to the first floor
a couple of years ago. She explained the collection and how she makes
an effort to keep in touch with the schools. Every year she sends an
assignment alert form to the teachers and librarians so they can let
- us know what is being assigned so we can be better prepared. She
also explained the Summer Reading Program.

Mr. Gallagher reported hiring Kathy Buying, part-time librarian I,
for the reference department at $15.75/hr.

I. Committee Reports

Buildings & Grounds Committee: (A copy of this report was in each
Board members packet)

Mr. Gallagher reported that the meeting room carpet is going to be
installed on July 31st and August 1st.

Finance Committee: Mrs. Hutchinson moved that the regular monthly
disbursements for June 2003 in the amount of $44,684.14 having been
audited by Rosa Boyd and found to be correct, be approved.
Mr. Russo seconded.

Ayes: Berkowitz, Boyd, Hutchinson, Sherman, Russo - 5
Noes: None
Motion declared approved. (07/09/03 - 65)

Mrs. Hutchinson moved that the payroll register of deductions for
May 14,2003 ($18,879.18), May 28,2003 ($18,492.37) and June 11,2003
($18,349.48), having been audited by Rosa Boyd and found to be
correct, be approved. Ms. Sherman seconded.

Ayes: Berkowitz, Boyd, Hutchinson, Sherman, Russo - 5
Noes: None
Motion declared approved. (07/09/03 - 66)


I. Committee Reports

Mrs. Hutchinson moved that the Board of Trustees of Middletown Thrall
Library amend the 2003 budget to be increased by the following:

REVENUES: L.2705 Gifts & Donations $ 140.00
APPROPRIATIONS: L.7410.8521.12.3810.05 Adult Books $ 140.00

This amount represents a donation that was received in memory of
Almeda Hutt for the purchase of Adult Books.

REVENUES: L.2705 Gifts & Donations $ 25.00
APPROPRIATIONS: L.7410.8521.12.3813.05 Children's Books $ 25.00

This amount represents a donation that was received in memory of
Almeda Hutt for the purchase of f Children's Books.

Mrs. Boyd seconded.
Ayes: Berkowitz, Boyd, I-Iutchinson, Sherman, Russo - 5
Noes: None

Motion declared approved. (07/09/03 - 67)

J. Old Business

Mrs. Hutchinson handed out the Director's evaluation form to all
Board members. They are to be handed in by the September 10th
Board meeting.

Mr. Gallagher discussed posting the 2004 budget on the website
and having copies available for distribution in the building.

The Board discussed the participation in the NYS Public Employee
& Retiree Long-Term Care Insurance Plan. (NYPERIJ)

Ms. Sherman made a motion to table tile participation in the
NYS Public Employee & Retiree Long-Term Care Insurance Plan.
Mr. Russo seconded.

Ayes: Berkowitz, Boyd, Hutchinson, Sherman, Russo - 5
Noes: None

Motion declared approved. (07/09/03 - 68)


K. New Business
No report.


Ms. Sherman moved to go into executive session at 8:06pm for the
purpose of discussing salaries. Mr. Russo seconded.

Ayes: Berkowitz, Boyd, Hutchinson, Sherman, Russo - 5
Noes: None

Motion declared approved. (07/09/03 - 69)

The Board returned from executive session at 8:20pm.

L. Adjournment

Mr. Russo moved to adjourn the meeting at 8:22pm. Mrs. Boyd seconded.

Ayes: Hutchinson, Berkowitz, Boyd, Sherman, Russo. 5
Noes: None

Motion declared approved. (07/09/03 - 70)




Respectfully submitted,


Ralph Russo, Secretary



TABLE OF MOTIONS

(01/08/03 - 1) Accepted slate of officers
(01/08/03 - 2) Designated Middletown Times Herald Record as official newspaper
(01/08/03 - 3) Adjournment of reo rganizationa I meeting
(01/08/03 - 4) Approval of 12/12/03 minutes
(01/08/03 - 5) Appointed Treasurer
(01/08/03 - 6) Amended 2003 budget - Amendment #1
(01/08/03 - 7) Approval of disbursements for December 2002
(01/08/03 - 8) Approval of payroll register of deductions for 11/27 & 12/11/02
(01/08/03 - 9) Adopted Internet Policy
(01/08/03 - 10) Approved Walts bequest be put in CD
(01/08/03 - 11) Approved Records Retention Policy
(01/08/03 - 12) Executive Session
(01/08/03 - 13) Appointed David Shaw & law firm as negotiator for labor contracts
(01/08/03 - 14) Adjournment
(02/12/03 - 15) Approval of 1/8/03 minutes
(02/12/03 - 16) Approval of 1/8/03 organizational minutes
(02/12/03 - 17) Rescind suspension for borrowing privileges of Ellen Sampson
(02/12/03 - 18) Approved final monthly disbursements for fiscal year 2002
(02/12/03 - 19) Approved manual checks for November 2002
(02/12/03 - 20) Approved payroll register of deductions for Dec. 20; & Jan. 8, 2003
(02/12/03 - 21) Accepted Meeting Room Policy as written
(02/12/03 - 22) Established first Tuesday in October as date for annual election
(02/12/03 - 23) Amended previous resolution to include the vote be held at Thrall
(02/12/03 - 24) Denied request to Town of Wawayanda resident for library privileges
(02/12/03 - 25) Adopted Subpoena Policy
(02/12/03 - 26) Executive Session
(02/12/03 - 27) Promote Robert Winship to custodian
(02/12/03 - 28) Raise - Mary Roberto
(02/12/03 - 29) Adjournment
(03/12/03 - 30) Approval of 2/12/03 minutes
(03/12/03 - 31) Approval of part-time position for Debbie Libassi
(03/12/03 - 32) Approval of funding for new account (bindery books)
(03/12/03 - 33) Approved budget transfer for foreign films
(03/12/03 - 34) Approved budget transfer for legal costs/audit
(03/12/03 - 35) Approved certificate of appreciation for William Stevens
(03/12/03 - 36) Executive session
(03/12/03 - 37) Adjournment
(04/09/03 - 38) Approval of 3/12/03 minutes
(04/09/03 - 39) Approve summer hours
(04/09/03 - 40) Adjournment
(05/14/03 - 41) Approval of 4/9/03 minutes
(05/14/03 - 42) Approval of disbursements for February 2003
(05/14/03 - 43) Approval of payroll register of deductions for 1/22 & 2/5
(05/14/03 - 44) Approval of disbursements for March 2003
(05/14/03 - 45) Approval of payroll register of deductions for 3/5 & 3/19
(05/14/03 - 46) Approval of disbursements for April 2003
(05/14/03 - 47) Approval of payroll register of deductions for 4/2
(05/14/03 - 48) Amended 2003 budget - Amendment #2
(05/14/03 - 49) Approved to close 7/5/03
(05/14/03 - 50) Tabled vote on Long-Term care Insurance Plan
(05/14/03 - 51) Executive session
(05/14/03 - 52) Adjournment
(06/11/03 - 53) Approval of 5/14/03 minutes
(06/11/03 - 54) Approval of payroll register of deductions for 2/19
(06/11/03 - 55) Approval of disbursements for May 2003
(06/11/03 - 56) Approval of payroll register of deductions for 4/16 & 4/30
(06/11/03 - 57) Approval of manual checks for January 2003, February 2003 & March/April 2003
(06/11/03 - 58) Approved Budget Transfer #2
(06/11/03 - 59) Adopted 2003 election timetable
(06/11/03 - 60) Approved new part-time Librarian I position
(06/11/03 - 61) Executive Session
(06/11/03 - 62) Approved tentative 2004 budget
(06/11/03 - 63) Adjournment
(07/09/03 - 64) Approval of6/11/03 minutes
(07/09/03 - 65) Approval of disbursements for June 2003
(07/09/03 - 66) Approval of payroll register of deductions for 5/4, 5/28 & 6/11
(07/09/03 - 67) Amended 2003 budget - Amendment #3
(07/09/03 - 68) Tabled vote on Long-Term Care Insurance Plan
(07/09/03 - 69) Executive Session
(07/09/03 - 70) Adjournment