MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES
July 9, 2008

I. Attendance

Ms. Lange called the roll:


Present
Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mr. Richard C. Bell (arrived at 7:05pm)
Mrs. Rosa Boyd
Mrs. Lois Ruckert
Mr. Kevin J. Gallagher, Director


Absent
Mrs. Joan Hutchinson, Secretary - excused
Ms. Barbara Kay, Treasurer - excused


Visitors
None

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Ms. Marlena Lange, President, opened the meeting at 7:00pm and led the pledge to the


flag.




B. Minutes


Mr. Berkowitz moved for adoption of the minutes of the June 11, 2008 meeting. Mrs. Ruckert seconded.



AYES: Lange, Berkowitz, Boyd, Ruckert - 4
Noes: None

Motion declared approved. (07/09/08 - 44)

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C. Visitor Comments


No visitors.




D. Correspondence


A copy of all the correspondence sent to each Board member is attached to the official minutes.

Ms. Lange read a letter from the Kiwanis Club thanking Mr. Gallagher for coming to their meeting on June 11, 2008. (Letter attached to official minutes)
Ms. Lange read a letter from Mrs. Deborah Padilla commenting on one of our activities in the Children's Room and what a wonderful service it was for the community. (Letter attached to official minutes)



E. President's Report


No report.




F. Director's Report


(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mr. Gallagher reported that Janis Jones, Reference Librarian, will be leaving because they
are moving out of the area.

Mr. Gallagher reported that everything should be moved out of Summitfield by July 10,
2008.

Mr. Gallagher reported that Brian Fucci will be starting his Eagle Scout project next week.




G. Treasurer's Report


No report.




H. Library Staff Reports


No report.

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I. Committee Reports


Finance Committee: Mrs. Boyd moved that the Board of Trustees of Middletown
Thrall Library amend the 2008 budget to be increased as follows:
BUDGET AMENDMENT #4
ADD: REVENUE L2705 Gifts & Donations $310.00
ADD: APPROPRIATIONS L7410.8521.12.3813.5 Children's Books $310.00
(These donations were made in memory of Lenore Bensen)
Mrs. Ruckert seconded.



AYES: Lange, Berkowitz, Bell, Boyd, Ruckert - 5
Noes: None

Motion declared approved. (07/09/08 - 45)


Building & Grounds: Ms. Lange reported that the stair treads have been replaced.

The custodial staff removed boxes of paper from the board room and stored them in the
storage room off of the meeting room.

A contractor came in to see about moving the union newsstand.

Mr. Gallagher discussed with the Board about writing a letter asking Tim Welch, Fire
Inspector, if the library is allowed to replace ballasts. The Education Law covers libraries
like they do the schools.




J. Old Business


Discussion was held on a portrait donation from the family of a former trustee.

Mr. Gallagher showed the Board a sample of a design for the display for donors.

Discussion followed.




K. New Business


Mr. Bell moved that the proposed 2009 library district budget be approved as presented.

Mrs. Ruckert seconded.



AYES: Lange, Bell, Berkowitz, Boyd, Ruckert - 5
Noes: None

Motion declared approved. (07/09/08 - 46)


The Board held a discussion on opening labor negotiations on a new contract. The current
contract expires December 31, 2009. Ms. Lange will send a letter early in September to
NYSUT about starting negotiations.

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K. New Business Con't.


Discussion was held on the Goshen Library's contract with the Town of Wawayanda.

(Memo attached to official minutes)
Mr. Berkowitz moved to go into executive at 7:55pm to discuss personnel. Mrs. Boyd
seconded.



AYES: Lange, Berkowitz, Bell, Boyd, Ruckert - 5
Noes: None

Motion declared approved. (07/09/08 - 47)


The Board returned from executive session at 8:08pm.




L. Adjournment


Mrs. Boyd moved to adjourn the meeting at 8:10 pm. Mr. Berkowitz seconded.



AYES: Lange, Bell, Berkowitz, Boyd, Ruckert - 5
Noes: None

Motion declared approved. (07/09/08 - 48)


Respectfully submitted,
Joan Hutchinson, Secretary

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TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers
(01/09/08 - 2) Designated Middletown Times Herald Record as official newspaper
(01/09/08 - 3) Designated the Orange County Trust Company as official bank
(01/09/08 - 4) Reappointed Richard Guertin as Library District Attorney
(01/09/08 - 5) Adjournment
(01/09/08 - 6) Approval of 12/12/07 minutes
(01/09/08 - 7) Executive Session
(01/09/08 - 8) Adjournment
(02/20/08 – 9) Approval of 1/9/08 reorganization and regular minutes
(02/20/08 – 10) Approved DVD collection of foreign film be the Gertrude Mokotoff Collection
(02/20/08 – 11) Approved monthly disbursements for December 2007
(02/20/08 – 12) Approve monthly disbursements for January 2008
(02/20/08 – 13) Approved BUDGET TRANSFER #1
(02/20/08 – 14) Approved BUDGET TRANSFER #5 – final transfers for year 2007
(02/20/08 – 15) Approved BUDGET AMENDMENT #9 – purchases made by FOMTL 1/1- 12/31/07
(02/20/08 – 16) Approval of $7250.00 for purchase of piano
(02/20/08 – 17) Approved ANSER contract
(02/20/08 – 18) Executive session
(02/20/08 – 19) Approve for R. Guertin to proceed with change of status for library employee
(02/20/08 – 20) Appointed Lois Ruckert to vacant Board seat
(02/20/08 – 21) Adjournment
(03/12/08 – 22) Approval of 2/20/08 minutes
(03/12/08 – 23) Approved monthly disbursements for February 2008
(03/12/08 – 24) Approved BUDGET AMENDMENT #1
(03/12/08 – 25) Approved language change in by-laws under Article III; Section 6
(03/12/08 – 26) Adjournment
(04/09/08 – 27) Approval of 3/12/08 minutes
(04/09/08 – 28) Approved BUDGET TRANSFER #2
(04/09/08 – 29) Approved monthly disbursements for March 2008
(04/09/08 – 30) Approved Tri-County's bid for compressor
(04/09/08 – 31) Approved 2008 election timetable
(04/09/08 – 32) Adjournment
(05/21/08 – 33) Approval of 4/9/08 minutes
(05/21/08 – 34) Approved monthly disbursements for April 2008
(05/21/08 – 35) Approved BUDGET AMENDMENT #2
(05/21/08 – 36) Approved BUDGET TRANSFER #3
(05/21/08 – 37) Approved monthly disbursements for May 2008
(05/21/08 – 38) Approved maternity leave for B. Manigo
(05/21/08 – 39) Adjournment
(06/11/08 – 40) Approval of 5/21/08 minutes

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(06/11/08 – 41) Approved BUDGET AMENDMENT #3
(06/11/08 – 42) Approved closing Summitfield Children's Resource Center 7/4/08
(06/11/08 – 43) Adjournment
(07/09/08 – 44) Approval of 6/11/08 minutes
(07/09/08 – 45) Approved BUDGET AMENDMENT #4
(07/09/08 – 46) Approved proposed 2009 budget
(07/09/08 – 47) Executive session
(07/09/08 – 48) Adjournment