MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


July 9, 2025


I. Attendance/Pledge of Allegiance

Mrs. Wyman, called the roll

Present
Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President (arrived at 5:01pm)
Mrs. Susan Wyman, Secretary
Ms. Fran Amelio
Ms. Narene Russell
Mr. Matthew Pfisterer, Director

Absent
Mrs. Tonia Crown, Financial Officer (Excused)
Mr. Joseph Ruyack (Excused)

Visitors
None


II. Agenda

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Ms. Marlena Lange, called the meeting at 5:00pm.

B. Minutes
Ms. Amelio moved for the adoption of the June 11, 2025 regular
minutes.

Mrs. Wyman seconded.

Ayes: Lange, Wyman, Amelio, Russell - 4
Nays: None
Motion declared approved. (07/09/25-44)


C. Visitor Comments/Staff Report

Adult Reference Department Librarian II- Victoria Braidotti,
discussed her role within the department, as well as presented
the statistics for the Children's and Adult Reference
Departments Programs.


D. Correspondence

None


E. President's Report

Ms. Lange mentioned that Grace Riario of RCLS will be here on
August 20th to help whoever has not completed their Trustee
Trainings for 2025.


F. Director's Report

(A copy of the Director's Report sent to each Board member is
attached to the official minutes.) Mr. Pfisterer mentioned
that this year the Director's Office will be opening on the
following Saturday's 8/9, 8/16, 8/23 and 8/30 from 10-2 to
people interested in running for Trustee to pick up the Trustee
Petition Packs. He also mentioned that the Friends of Middletown
Thrall Public Library celebrated another successful year
operating the used bookstore as well as with their popular
events.


G. Financial Officer's Report:

Mrs. Wyman moved that the regular monthly disbursements for
June, 2025 in the amount of $96,291.82 having been audited
by Narene Russell and found to be correct, be approved. Ms.
Amelio seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Russell - 5
Nays: None
Motion declared approved. (07/09/25-45)

2025 Budget Transfer #3

Ms. Lange moved that the Board of Trustees of Middletown Thrall
Library accept the
following budget transfer, which facilitates 100% payment of the
roof restoration project.

Ms. Russell seconded.

TO: L7410.8545.12.0000.5 Roof Restoration $366,000.00
FROM: L7410.8524.12.0000.5 Serials and Subscriptions $30,000.00
L7410.8900.12.0000.0 Contingency/Capital Reserve $90,000.00
L7410.8200.12.0000.7 Furniture & Equipment $20,000.00
L7410.8157.12.0000.6 Librarians, Full-Time $80,000.00
L7410.8161.12.0000.6 Clerks, Full-Time $60,000.00
L7410.8163.12.0000.6 Custodians, Full-Time $14,000.00
L7410.8158.12.0000.6 Librarians, Part-Time $4,000.00
L9030.8803.12.0000.0 Social Security/Medicare $28,000.00
L9060.8804.12.0000.0 Health & Dental Ins. $40,000.00


Ayes: Lange, Ortega, Crown, Wyman, Amelio, Russell - 5
Nays: None
Motion declared approved. (07/09/25-46)


H. Committee Report

1. Building & Grounds: Work is near complete on the roof
project. Everything is complete except for the safety railings
for the upper roof hatch and a covering for pipes in front of
the building. These items are on order and work will be
completed as soon as the parts arrive. Many parking places on
the Union and James Street sides of the building in May and June
where blocked off with construction equipment during late May
and June which was an inconvenience for staff and patrons.
Despite this inconvenience the project was completed without
disruption of library service.

2. Service calls were place to our HVAC service providers in
June. There was a leak due to condensation from HVAC pipes
located above the children's room which damaged ceiling tiles
and leaked onto the top bookshelf. Repairs have been completed
and the cooling system is working.

3. An HVAC contractor accidently set of the buildings fire
alarm. Our local fire company responded and shut off the alarm.
A call was required to our fire alarm company who then came in
to reset the system. Following their inspection it was found
that there was an issue with a duct detector. I signed a work
order and the repair will be undertaken soon.

4. Our exterminator has advised us that we are not
experiencing any infection issues at this time.


I. Old Business

2025 Library Trustee Training
Easement Request tabled until September 10, 2025 meeting.


J. New Business

NYS Tax Cap Override Motion tabled until September 10, 2025
meeting.

Ms.Wyman moved to accept the Library's Preliminary Budget for
2026. Ms. Russell seconded.

Ayes: Lange, Ortega, Crown, Wyman, Amelio, Russell - 5
Nays: None
Motion declared approved. (07/09/25-47)


K. Adjournment

Ms. Amelio moved to adjourn the meeting at 5:42pm. Ms. Ortega
seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Russell - 5
Nays: None
Motion declared approved. (07/09/25-48)



Respectfully Submitted,
Susan Wyman, Secretary



TABLE OF MOTIONS

(01/8/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/8/25-2) Designated Orange Bank and Trust as official bank
(01/8/25-3) Appointment of JBG Law & Alex Smith as Library Council
(01/8/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm
(01/8/25-5) Adjournment
(01/8/25-6) Approval of adoption of the minutes for the December, 2024 meeting
(01/8/25-7) Approved monthly disbursement for December, 2024
(01/8/25-8) Approved 2025 Slate of Officers
(01/8/25-9) Executive Session
(01/8/25-10) Approval to Change Bylaws Article VII, section 2
(01/8/25-11) Adjournment
(02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting
(02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting
(02/12/25-14) Approved monthly disbursement for January, 2025
(02/12/25-15) Approval for the purchase of new staff room furniture
(02/12/25-16) Approval for the purchase of a new circulation desk
(02/12/25-17) Adjournment
(03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting
(03/18/25-19) Approved monthly disbursement for February, 2025
(03/18/25-20) Executive Session
(03/18/25-21) Approved moving forward with roof repair.
(03/18/25-22) Approved Motion to Amend the Bylaws
(03/18/25-23) Approved Trustee Appointment
(03/18/25-24) Approved 2025 Annual Report to the State of New York
(03/18/25-25) Approved Data Breach Notification Policy
(03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request
(03/18/25-27) Adjournment
(04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting
(04/09/25-29) Approved monthly disbursement for March, 2025
(04/09/25-30) Executive Session
(04/09/25-31) Approval of Cooling System preventative maintenance proposal
(04/09/25-32) Adjournment
(05/14/25-33) Approval of adoption of the minutes for the April, 2025 meeting
(05/14/25-34) Approved monthly disbursement for April, 2025
(05/14/25-35) Approved 2025 Budget Transfer #1
(05/14/25-36) Executive Session
(05/14/25-37) Approval to continue Fine Free Status through 2026
(05/14/25-38) Approval of Easement Request
(05/14/25-39) Adjournment
(06/11/25-40) Approval of adoption of the minutes for the May, 2025 meeting
(06/11/25-41) Approved 2025 Budget Transfer #2
(06/11/25-42) Approved monthly disbursement for May, 2025
(06/11/25-43) Adjournment


TABLE OF MOTIONS

(07/09/25-44) Approval of adoption of the minutes for the June, 2025 meeting
(07/09/25-45) Approved monthly disbursement for June, 2025
(07/09/25-46) Approved 2025 Budget Transfer #3
(07/09/25-47) Approval of Library's Preliminary Budget for 2026
(07/09/25-48) Adjournment