MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


July 31, 2013



I. Attendance
Ms. Lange called the roll.

Present
Mrs. Rosa Boyd, President
Mrs. Tonia Crown, Secretary (arrived at 7:25pm)
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mr. Carl Berkowitz
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director

Absent
Mrs. Lois Ruckert, Vice President (excused)


Visitors
None


II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment


III. Discussion and Recommendation
Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge to the
flag.


B. Minutes
Ms. Lange moved for adoption of the minutes of the June 12, 2013 meeting. Mr.
Berkowitz seconded.
Ayes: Boyd, Bell, Berkowitz, Kay, Lange – 5
Noes: None
Motion declared approved. (7/31/13 – 44)


C. Visitor Comments
No comments.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Discussion was held on libraries that are over used according to the RCLS Direct Access
formula.


E. President's Report
Mrs. Boyd reported on the Middletown's 125th Anniversary Parade.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)


G. Treasurer's Report
Mr. Pfisterer reported on the accounts and balances. (attached to official minutes)


H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: BUDGET AMENDMENT #6
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library amend the
2013 budget to be increased as follows.
ADD
Revenue L2705 Gifts & Donations
B&C Martin: obit copies $20.00

L. Thompsom: obit copies $20.00
ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $ 40.00

Resolved, that the regular monthly disbursements for June 2013 in the amount of
$95,657.48 having been audited by Carl Berkowitz and found to be correct, be approved.
Ms. Lange seconded.
Ayes: Boyd, Bell, Berkowitz, Crown, Kay, Lange – 6
Noes: None
Motion declared approved. (7/31/13 – 45)

BUDGET TRANSFER #5 (12/31/12)
Ms. Lange moved that the Board of Trustees of Middletown Thrall Library accept the
following budget transfers:
Due to 12/31/12 Audit entries
TO: L7410.8421.12.0000.0 Refund prior year tax $29,332.00
FROM: L7410.8422.12.0000.0 Judgements & Claims $22,000.00
FROM: L7410.8450.12.000.0 Bldg. Utilities $ 7,332.00
Accrual of Town of Wallkill 2012 “chargeback's” to be paid Feb. 2013

TO: L9010.8802.12.0000 NYS Retirement $58,728.00
FROM: L9060.8804.12.0000.0 Health & Dental $58,428.00
FROM: L9030.8803.12.0000.0 Social Security $ 300.00
Accrual of 3 months (Oct., Nov., Dec. 2012) Retirement to be paid Feb 2013
Mr. Berkowitz seconded.
Ayes: Boyd, Bell, Berkowitz, Crown, Kay, Lange – 6
Noes: None
Motion declared approved. (7/31/13 – 46)

Building & Grounds: Ms. Lange reported on Building & Grounds.

One of the two AC units has been converted to a new coolant as per law and in accordance
with the Tri-County proposal approved at the June meeting. We still have to convert the
other unit but will consider doing so next year. Currently the cooling system has been
functioning acceptably and we have had no major interruptions in building cooling this
summer.

The plaque for the Middletown Rotary Club Historic Walking Tour of the City of
Middletown has been installed and is located on the Depot Street side of the property in
between a shrub and the first tree that lines the building walkway.

The Library District has been selected by the Middletown Lowes home improvement center
as a recipient of its community service program. This program allows local non-profit
agencies to receive the materials and labor necessary to complete needed improvements to
the property at no cost to the non-profit agency. I have submitted a proposal to Lowes to
construct a garbage corral for the dumpster located on the staff parking side of the
building, fix possible tripping hazards including the red brick walkway on the staff parking
side of the building and to make minor sidewalk repairs all along the perimeter of the
building. I have also requested the addition of some additional supplemental solar
powered lighting around the perimeter of the building, including lighting for the flagpole.
I have had correspondence with Lowes regarding this project and expect the work to take
place on September 13.

I did call Partners in Recognition to check on the progress of the proofs for the volunteer
Plaque and I'm waiting for them to call back.


J. Old Business
No report.


K. New Business
Mr. Berkowitz moved that whereas, the adoption of this 2014 budget for the Thrall Public
Library District of Middletown and Wallkill requires a tax levy increase that exceeds the
tax cap imposed by state law as outlined in General Municipal Law Section 3-c adopted in
2011; and

Whereas, General Municipal Law Section 3-c expressly permits the library board to
override the tax levy limit by a resolution approved by a vote of sixty percent of qualified
board members; now therefore be it

Resolved, that the Board of Trustees of the Thrall Public Library District of Middletown
and Wallkill voted and approved to exceed the tax levy limit for 2014 by at least the sixty
percent of the Board of Trustees as required by state law on July 31, 2013.

Mrs. Crown seconded.
Ayes: Boyd, Bell, Crown, Berkowitz, Kay, Lange – 6
Noes: None
Motion declared approved. (7/13/13 – 47)

Mr. Berkowitz moved that the Middletown Thrall Library Board of trustees accept the
proposed 2014 preliminary budget as presented. Mrs. Crown seconded.
Ayes: Boyd, Bell, Crown, Berkowitz, Kay, Lange – 6
Noes: None
Motion declared approved. (7/13/13 – 48)


L. Adjournment
Mr. Bell moved to adjourn the meeting at 8:05pm. Mrs. Crown seconded.
Ayes: Boyd, Bell, Crown, Berkowitz, Kay, Lange – 6
Noes: None
Motion declared approved. (7/13/13 – 49)





Respectfully submitted,

Tonia Crown, Secretary



TABLE OF MOTIONS

(01/09/13 – 1) Accepted slate of officers
(01/09/13 – 2) Designated Middletown Times Herald Record as official newspaper
(01/09/13 – 3) Designated the Orange County Trust Company as official bank
(01/09/13 – 4) Designated Stifel-Nicholas as Investment Firm
(01/09/13 – 5) Appointed Robert Isseks as Library District's Attorney
(01/09/13 – 6) Adjournment
(01/09/13 – 7) Approval of 12/12/12 minutes
(01/09/13 – 8) Approved BUDGET AMENDMENT 1
(01/09/13 – 9) Executive session
(01/09/13 – 10) Adjournment
(02/13/13 – 11) Approval of 1/9/13 re-organizational minutes
(02/13/13 – 12) Approval of 1/9/13 minutes
(02/13/13 – 13) Approved BUDGET TRANSFER #4 (12/31/12)
(02/13/13 – 14) Approved monthly disbursement for December 2012
(02/13/13 – 15) Approved BUDGET AMENDMENT #6 (12/31/12)
(02/13/13 – 16) Approved BUDGET TRANSFER #1
(02/13/13 – 17) Approved BUDGET AMENDMENT #2
(02/13/13 – 18) Approved monthly disbursement for January 2013
(02/13/13 – 19) Approved Simplex Grinnell proposal
(02/13/13 – 20) Executive session
(02/13/13 – 21) Adjournment
(03/13/13 – 22) Approval of 2/13/13/minutes
(03/13/13 – 23) Approved BUDGET AMENDMENT #3
(03/13/13 – 24) Approved monthly disbursement for February 2013
(03/13/13 – 25) Adjournment
(04/10/13 – 26) Approval of 3/13/13 minutes
(04/10/13 – 27) Approved BUDGET TRANSFER #2
(04/10/13 – 28) Approved monthly disbursements for March 2013
(04/10/13 – 29) Accepted NYS Annual Report for 2012
(04/10/13 – 30) Approved timetable for October 2, 2013 election
(04/10/13 – 31) Adopted the District Policy on Tutoring
(04/10/13 – 32) Adjournment
(05/08/13 – 33) Approval of 4/10/13 minutes
(05/08/13 – 34) Approved adding budget line item for MTA payroll tax
(05/08/13 – 35) Approved BUDGET AMENDMENT #4
(05/08/13 – 36) Approved BUDGET TRANSFER #3
(05/08/13 – 37) Approved monthly disbursements for April 2013
(05/08/13 – 38) Adjournment
(06/12/13 – 39) Approval of 5/8/13 minutes
(06/12/13 – 40) Approved BUDGET AMENDMENT #5
(06/12/13 – 41) Approved monthly disbursements for May 2013
(06/12/13 – 42) Accepted Tri-State est. to repair one air-conditioning unit
(06/12/13 – 43) Adjournment
(07/31/13 – 44) Approval of 6/12/13 minutes
(07/31/13 – 45) Approved BUDGET AMENDMENT #6 & monthly disbursements for June 2013
(07/31/13 – 46) Approved BUDGET TRANSFER #5 (2012)
(07/31/13 – 47) Approved NYS Tax Override Amendment
(07/31/13 – 48) Accepted proposed 2014 preliminary budget
(07/31/13 – 49) Adjournment