MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


September 6, 2017



I. Attendance
Mrs. Sciucco called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Marianne Sciucco, Secretary
Mrs. Tonia Crown, Financial Officer (arrived 7:09pm)
Mrs. Rosa Boyd
Ms. Marlena Lange
Ms. Linda Martini
Mr. Matthew Pfisterer, Director

Absent
None

Visitors
None



II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report



III. Discussion and Recommendation

A. Mr. Richard Bell, President, opened the meeting at7:00pm and led the pledge.

Mr. Bell moved to open the Public Hearing for the Thrall Public Library District for the 2018 Budget at 7:01pm. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (09/06/17 - 51)


B. Minutes
Ms. Lange moved for adoption of the minutes of the July 12, 2017 meeting. Mrs.
Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco -6
Noes: None
Motion declared approved. (09/06/17 - 52)


C. Visitor Comments/Staff Report
None


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.


E. President's Report
Mr. Bell reported that at the 2017 election there will be two seats to be voted on. They
will serve for a term of four years. Mr. Bell and Mrs. Crown have filed their petitions.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Pfisterer reported that the hours for the day after Thanksgiving will be 1:00pm-
6:00pm.

Mr. Pfisterer has copies of the financial report if anyone is interested in having one.


G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports
BUDGET TRANSFER #3
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accepts
the following budget transfer, from the Capital Reserve/Contingency account to Boiler
Replacement account to pay for Engineering Services:

TO: L7410.8545.12.0000.5 Boiler Replacement $11,335.50
FROM: L7410.8900.12.0000.0 Contingency/Capital Reserve
$11,335.50
Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 53)


BUDGET TRANSFER #4
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Public Library
accepts the following budget transfer, to cover miscellaneous expenses:
TO: L7410.8479.12.0000.0 Professional Membership $465.00
L7410.8440.12.0000.0 Professional Services 381.83

FROM: L7410.8521.12.3811.5 Local History Books $ 2.83
L7410.8521.12.3812.5 Government Doc. Books 20.00
L7410.8522.12.3902.5 Media-CR Dept. 40.00
L7410.8200.12.0000.7 Furniture & Equipment 784.00

Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 54)

BUDGET TRANSFER #5
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Public Library
accepts the following budget transfer, to cover ERS Employer Contribution for F/Y end
3/31/17:
TO: L9010.8802.12.0000.0 Retirement $15,000.00
FROM: L9060.8804.12.0000.0 Health & Dental $15,000.00

Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 55)

BUDGET AMENDMENT #8
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Public Library
amend the 2017 budget to be increased as follows:
ADD
Revenue L2705 $100.00 Donation received in memory of Robert Isseks
20.00 Unrestricted donation received at Reference Department
50.00 Donation received for purchase of Children's Books

ADD
Appropriations: L7410.8900.12.0000.0 Contingency/Capital Reserve $100.00
L7410.8521.12.3813.5 Children's Books 70.00
Ms. Lange seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 56)


BUDGET AMENDMENT #9
Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library amend
the 2017 budget to be increased as follows:

ADD:
Revenue L2761 $3151.00 State Aid received in excess of budgeted
amount
ADD:
Appropriations: L7410.8900.12.0000.0 $3151.00
Contingency/Capital Reserve
Ms. Lange seconded
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 57)

Mr. Berkowitz moved that the regular monthly disbursements for August, 2017 in the
amount of $82,011.17 having been audited by Marlena Lange and found to be correct, be
approved.
Ms. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 58)

Mr. Berkowitz moved that the regular monthly disbursements for July, 2017 in the
amount of $100,196.46 having been audited by Richard Bell and found to be correct, be
approved.
Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 59)

Mr. Berkowitz moved to close the Public Hearing for the Library Districts 2018 Budget.
Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 60)

Mr. Berkowitz moved to approve the 2018 Budget for Middletown Thrall Library.
Ms. Lange seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 61)


Building & Grounds: Ms. Lange reported on Building & Grounds:
We met in August with the engineer for our boiler project to discuss design options and
our next steps in the rebidding process.

The new skateboard park opened to the public on September 1, 2017. So far we have
noticed increased activity including foot traffic and people skateboarding in the street. I
have heard reports of afterhours loitering in the area as well. I have instructed security
staff to monitor the area. I have also instructed staff to be aware of the increased
activity as they enter and exit the staff parking area.

I have asked custodial staff to pay increased attention to the landscaping around the
building's perimeter.


I. Old Business
No report


J. New Business
No report


L. Adjournment
Ms. Lange moved to adjourn the meeting at 7:46pm. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco - 7
Noes: None
Motion declared approved. (09/06/17 - 62)

Respectfully submitted,
Marianne Sciucco, Secretary



TABLE OF MOTIONS

(01/11/17 - 1) Accepted slate of officers
(01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/17 - 3) Designated the Orange Bank and Trust as official bank
(01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/17 - 6) Adjournment
(01/11/17 - 7) Approval of 12/14/16 minutes
(01/11/17 - 8) Approved monthly disbursements for December 2016
(01/11/17 - 9) Approved to extend ending date of Long Range Plan
(01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8
(01/11/17-11) Adjournment
(02/08/17-12) Approval of Organizational Minutes for 1/11/17
(02/08/17-13) Approval of 1/11/17 minutes
(02/08/17-14) Approved BUDGET TRANSFER #6
(02/08/17-15) Approved BUDGET AMENDMENT #1
(02/08/17-16) Approved BUDGET AMENDMENT #2
(02/08/17-17) Approved BUDGET AMENDMENT #3
(02/08/17-18) Approved monthly disbursements for January 2017
(02/08/17-19) Adjournment
(03/08/17-20) Approval of 2/8/17 minutes
(03/08/17-21) Approved monthly disbursements for February 2017
(03/08/17-22) Approved BUDGET TRANSFER #1
(03/08/17-23) Approved change to Bylaws: Article II; Section 1
(03/08/17-24) Approved Library District's 2016 Annual Report
(03/08/17-25) Adjournment
(04/12/17-26) Approval of 3/8/17 minutes
(04/12/17-27) Approved monthly disbursements for March 2017
(04/12/17-28) Accepted 2017 Timetable for Budget Vote
(04/12/17-29) Adjournment
(05/10/17-30) Approval of 4/12/17 minutes
(05/10/17-31) Executive session
(05/10/17-32) Approved monthly disbursements for April 2017
(05/10/17-33) Adjournment
(06/14/17-34) Approval of 5/5/17 minutes
(06/14/17-35) Approved monthly disbursements for May 2017
(06/14/17-36) Approved BUDGET AMENDMENT #4
(06/14/17-37) Approved BUDGET AMENDMENT #5
(06/14/17-38) Appointed Alex Smith as Attorney
(06/14/17-39) Adjournment
(07-12/17-40) Approval 6/14/17 minutes
(07/12/17-41) Approval open Capital Improvement checking account
(07/12/17-42) Approved monthly disbursements for June 2017
(07/12/17-43) Approved BUDGET AMENDMENT #6
(07/12/17-44) Approved BUDGET AMENDMENT #7
(07/12/17-45) Approved BUDGET TRANSFER #2
(07/12/17-46) Approved NYS Override Amendment
(07/12/17-47) Accepted Proposed 2018 Preliminary Budget
(07/12/17-48) Executive Session
(07/12/17-49) Rejected three (3) bids for boilers
(07/12/17-50) Adjournment
(09/06/17-51) Opened Public Hearing for 2018 Budget
(09/06/17-52) Approval of 7/12/17 minutes
(09/06/17-53) Approved BUDGET TRANSFER #3
(09/06/17-54) Approved BUDGET TRANSFER #4
(09/06/17-55) Approved BUDGET TRANSFER #5
(09/06/17-56) Approved BUDGET AMENDMENT #8
(09/06/17-57) Approved BUDGET AMENDMENT #9
(09/06/17-58) Approved monthly disbursements for August 2017
(09/06/17-59) Approved monthly disbursements for July 2017
(09/06/17-60) Closed the Public Hearing
(09/06/17-61) Approved Proposed 2018 Budget
(09/06/17-62) Adjournment