MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES
September 7, 2011

I. Attendance

Mrs. Ruckert called the roll:


Present
Mr. Carl Berkowitz, President
Mrs. Lois Ruckert, Secretary
Ms. Barbara Kay, Treasurer
Ms. Marlena Lange
Mr. Richard C. Bell
Mr. Matthew Pfisterer, Director


Absent
Mrs. Tonia Crown (excused)
Mrs. Rosa Boyd, Vice President (excused)


Visitors
None.


A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led


the pledge to the flag.

Mr. Berkowitz opened the public hearing on the proposed 2012 Library
District Budget at
7:02pm.




B. Minutes


Ms. Kay moved for adoption of the minutes of the July 13, 2011
meeting. Mrs. Ruckert seconded.



AYES: Berkowitz, Bell, Ruckert, Kay, Lange - 5
Noes: None

Motion declared approved. (9/17/11 - 61)


Mrs. Ruckert moved for adoption of the special meeting minutes of the
August 10, 2011
meeting. Ms. Lange seconded.



AYES: Berkowitz, Bell, Ruckert, Kay, Lange - 5
Noes: None

Motion declared approved. (9/17/11 - 62)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all correspondence sent to each Board member is attached to
the official
minutes.

Mr. Pfisterer distributed a copy of the “Advisory Opinion on Tax Cap
Impact on
Libraries - that was received on Tuesday, September 6, 2011.

Discussion followed.

(Attached to official minutes)



E. President's Report


Mr. Berkowitz congratulated Barbara Kay, the new President of the
Friends of Thrall
Library.

Mr. Berkowitz complimented the custodial employees for taking care of
things in the
building during the storm.




F. Director's Report


(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)
Mr. Pfisterer reported that he received Ms. Manigo's report on the
Summer Reading
Program. The attendance increased over last year. The Board
complimented Luquinas
Lorick for representing the Library District at Macy's Middletown
Community Day on
Saturday, August 27th. She conducted an elementary age story time.




G. Treasurer's Report


Discussion was held on accounts and balances.




H. Library Staff Reports


No report.




I. Committee Reports


Finance Committee: Ms. Kay moved that the Board of Trustees of
Middletown Thrall
Library amend the 2011 budget to be increased as follows:
BUDGET AMENDMENT #6
ADD
Revenue L2705 Gifts & Donations $ 5.00
Obituary research donation
ADD
Appropriations: L7410.8521.12.3810.5 Adult Books $ 5.00
BUDGET TRANSFER #1
Resolved, that the Board of Trustees of Middletown Thrall Library
accept the following
budget transfers:
TO: L7410.8421.12.0000.0 refund prior year tax $ 1.00
FROM:L7410.8450.12.0000.0 building utilities $ 1.00
Mrs. Ruckert seconded.



AYES: Berkowitz, Bell, Ruckert, Kay, Lange - 5
Noes: None

Motion declared approved. (9/7/11 - 63)


Ms. Kay moved that the regular monthly disbursements for August 2011
in the amount
of $80,786.86 having been audited by Marlena Lange & Tonia Crown and
found to be
correct, be approved. Mrs. Ruckert seconded.



AYES: Berkowitz, Bell, Ruckert, Kay, Lange - 5
Noes: None

Motion declared approved. (9/7/11 - 64)


Building & Grounds: Ms. Lange reported on Building & Grounds.

The building withstood the effects of Tropical Storm Irene with no
major damage thanks
in large part to the advance notice of the impending storm and our
custodian's
preparations. A few ceiling tiles have been damaged by leaks occurring
during
heavy rains.

Several soiled carpet tiles have been replaced in the first floor
reference/computer areas in
areas that experience heavy foot traffic. Prior to their replacements
it was determined by
our custodians that ground in dirt could not be removed.




I. Committee Reports


The patron access stairwell connecting the first and second floors of
the building have
been washed and waxed.

A sign will be installed on the door leading from the library to the
rear building exit (staff
exit) stating that it is to be used as an emergency exit only. This is
in response to a recent
incident of an unauthorized patron entering the stairwell from the
library.




J. Old Business


Mr. Berkowitz closed the public hearing at 7:45pm. No one from the
public attended the
meeting.

Ms. Kay moved to adopt the 2012 Thrall Library District Budget in the
amount of
$3,134,963 (gross budget) and $2,695,063 (library tax levy). Ms. Lange
seconded.



AYES: Berkowitz, Bell, Kay, Lange, Ruckert - 5
Noes: None

Motion declared approved. (9/7/11 - 65)


Discussion was held on the giving tree.




K. New Business


Discussion was held on the RCLS preliminary 2012 budget. Mr. Berkowitz
suggested this
be tabled until the next meeting. The Board agreed.

Ms. Lange moved to go into executive session at 7:52pm to discuss
contractual and
employment matters. Mr. Bell seconded.



AYES: Berkowitz, Bell, Kay, Lange, Ruckert - 5
Noes: None

Motion declared approved. (9/7/11 - 66)


The Board returned from executive session at 8:10pm.




L. Adjournment


Ms. Lange moved to adjourn the meeting at 8:11pm. Ms. Bell seconded.



AYES: Berkowitz, Bell, Kay, Lange, Ruckert - 5
Noes: None

Motion declared approved. (9/7/11 - 67)


Respectfully submitted,
Lois Ruckert, Secretary

---

TABLE OF MOTIONS

(01/19/11 - 1) Accepted slate of officers
(01/19/11 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/19/11 - 3) Designated the Orange County Trust Company as official
bank
(01/19/11 - 4) Appointed Richard Guertin as Library District Attorney
for Jan. & Feb.
(01/19/11 - 5) Adjournment
(01/19/11 - 6) Approval of 12/08/10 minutes
(01/19/11 - 7) Approved monthly disbursements for December 2010
(01/19/11 - 8) Approved that monies be appropriated from fund balance
for Town of Wallkill tax case bill
(01/19/11 - 9) Approved BUDGET AMENDMENT #1
(01/19/11 - 10) Approved Cert. Copy of Resolution to open & Maintain
Bank Account
(01/19/11 - 11) Approved waiver of the By-Laws
(01/19/11 - 12) Adjournment
(02/09/11 - 13) Approval of 1/19/11 minutes
(02/09/11 - 14) Approval of 1/19/11 re-organizational minutes
(02/09/11 - 15) Approved using term “a patron” not names
(02/09/11 - 16) Approved monthly disbursements for January 2011
(02/09/11 - 17) Approved BUDGET AMENDMENT #9 FINAL
(02/09/11 - 18) Approved BUDGET TRANSFER #6 2010
(02/09/11 - 19) Appointed R. Guertin as Library District Attorney for
March and April
(02/09/11 - 20) Executive session
(02/09/11 - 21) Request that auditors attend May mtg. to give report
(02/09/11 - 22) Adjournment
(03/09/11 - 23) Approval of 2/9/11 minutes
(03/09/11 - 24) Approved monthly disbursements for February 2011
(03/09/11 - 25) Approved BUDGET TRANSFER #7 2010
(03/09/11 - 26) Appointed R. Guertin to finish negotiations & R.
Isseks as Library District Attorney
(03/09/11 - 27) Executive session
(03/09/11 - 28) Accepted NYS Annual Report for 2010
(03/09/11 - 29) Adjournment
(04/27/11 - 30) Approval of 3/9/11 minutes
(04/27/11 - 31) Temporarily adopted camera policy
(04/27/11 - 32) Approved BUDGET AMENDMENT #2
(04/27/11 - 33) Approved monthly disbursements for March 2011
(04/27/11 - 34) Executive session
(04/27/11 - 35) Approved 2011 Election Timetable
(04/27/11 - 36) Approved Stifel Nicolaus & Co. resolution to change
name of library director on account
(04/27/11 - 37) Adjournment
(05/18/11 - 38) Approval of 4/27/11/ minutes
(05/18/11 - 39) Approved BUDGET AMENDMENT #3
(05/18/11 - 40) Approved monthly disbursements for April 2011
(05/18/11 - 41) Approved BUDGET TRANSFER #7 Audit Final Transfers
(05/18/11 - 42) Executive session
(05/18/11 - 43) Adjournment
(06/08/11 - 44) Approval of 5/18/11 minutes
(06/08/11 - 45) Approved three yr. contract with Cengage Learning
(Gale)
(06/08/11 - 46) Approved BUDGET AMENDMENT #4
(06/08/11 - 47) Approved monthly disbursements for May 2011
(06/08/11 - 48) Executive session
(06/08/11 - 49) Adjournment
(07/13/11 - 50) Approval of 6/8/11 minutes
(07/13/11 - 51) Approved BUDGET AMENDMENT #5
(07/13/11 - 52) Approved monthly disbursements for June 2011
(07/13/11 - 53) Permanently adopted Camera Policy from Motion #31
(07/13/11 - 54) Accepted the Long Range Plan
(07/13/11 - 55) Approved C. Berkowitz to sign resolution for
Application of Library Registration
(07/13/11 - 56) Executive Session
(07/13/11 - 57) Adjournment
(08/10/11 - 58) Accepted preliminary budget for 2012
(08/10/11 - 59) Executive Session
(08/10/11 - 60) Adjournment
(09/07/11 - 61) Approval of 7/13/11 minutes
(09/07/11 - 62) Approval of 8/10/11 special meeting minutes
(09/07/11 - 63) Approved BUDGET AMENDMENT#6 & BUDGET TRANSFER #1
(09/07/11 - 64) Approved monthly disbursements for August
(09/07/11 - 65) Approved 2012 Library District Budget
(09/07/11 - 66) Executive session
(09/07/11 - 67) Adjournment