MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
September 13, 2006

I. Attendance

Mrs. Hutchinson called the roll:


Present
Mr. Richard C. Bell, President
Ms. Marlena Lange, Vice President
Mrs. Joan Hutchinson, Secretary
Mrs. Rosa Boyd, Treasurer
Mr. Carl Berkowitz
Ms. Barbara Kay
Mr. Kevin J. Gallagher, Director


Absent
Ms. Eileen Connolly (excused)


Visitors
Bridget Manigo, Head of Youth Services

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation

Mr. Bell declared the public hearing on the proposed 2007
Library District budget opened. Mr. Bell said being no one is


present, he would declare the public hearing closed.




A. Mr. Richard C. Bell, President, opened the meeting at


7:01pm and led the pledge to the
flag.




B. Minutes


Mr. Berkowitz moved for adoption of the minutes of the July
12, 2006 meeting and the July 31, 2006 special meeting. Ms.

Kay seconded.



AYES: Bell, Hutchinson, Berkowitz, Lange, Kay, Boyd - 6
Noes: None

Motion declared approved. (09/13/06 - 55)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all the correspondence sent to each Board member is
attached to the official minutes.

Mr. Bell reported that he is sending a letter to Marlinda
Duncanson with regard to including the library district in the
PILOT Program for Masada. (Letter attached to official
minutes)



E. President's Report


Mr. Bell had correspondence with the Finkelstein Library. The
Board of Trustees from Finkelstein is asking for a meeting
with this Board, preferably at the November meeting, to
discuss issues that they feel need to be addressed with the
Trustees with regards to RCLS. Discussion followed. Mr.

Gallagher will contact RCLS to see if Mr. Hubsher and a
trustee can come to the October 4th meeting and he will
contact Finkelstein for the November 8th meeting.

The Board discussed the letter from Goshen Library. (Letter
attached to official minutes)
The Board discussed the letter from the Division of Library
Development about dissolving the old charter. (Letter attached
to official minutes)
Mr. Berkowitz moved to enable the Director to obtain legal
advice with regards to this issue of the charter. Mrs.

Hutchinson seconded. Discussion followed.



AYES: Bell, Hutchinson, Lange, Berkowitz, Kay, Boyd - 6
Noes: None

Motion declared approved. (09/13/06 - 56)


Mr. Berkowitz reported attending the Legislative Breakfast.

Discussion followed.




F. Director's Report


(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)
Mr. Gallagher reported that the bookdrop in the Town of
Wallkill has been re-opened and the books will be picked up
every Friday.




G. Treasurer's Report


Mr. Gallagher reported on the accounts and balances.

Discussion followed. (Report attached to the official minutes)



H. Library Staff Reports


Bridget Manigo, Head of Youth Services, introduced herself to
the Board. She began employment on September 5, 2006.

Mr. Gallagher reported on all the staff changes. (List
attached to official minutes)
Mr. Gallagher reported that Monica Irlbacher is back on the
staff working as a part-time reference librarian.




I. Committee Reports


Building & Grounds Committee: Ms. Lange reported that the
replacement of the ceiling tile has been completed.

Discussion was held on getting the gutters back from the
police department.

Ms. Lange reported that two more lights were installed
outside.

Mr. Gallagher reported sending a letter to Tougher
discontinuing our service contract with them at the end of the
year. OCCC recommended Tri-County. We will be using them on an
as needed basis starting January 1st.

Mr. Gallagher reported that we have been having problems with
the internet going down. Warwick is aware and running tests to
correct the problem.

Ms. Lange reported people complaining about the smoking by the
front entrance door. Discussion followed.




I. Committee Reports Con't.


Finance Committee: Mrs. Boyd moved that the regular monthly
disbursements for July, 2006 in the amount of $90,431.01
having been audited by Richard Bell and found to be correct,
be approved. Ms. Lange seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay - 6
Noes: None

Motion declared approved. (09/13/06 - 57)


Mrs. Boyd moved that the regular monthly disbursements for
August, 2006 in the amount of $101,250.08 having been audited
by Joan Hutchinson and found to be correct, be approved. Mr.

Berkowitz seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay - 6
Noes: None

Motion declared approved. (09/13/06 - 58)


Mrs. Boyd moved that the Board of Trustees of Middletown
Thrall Library amend the 2006 budget to be increased by the
following:
BUDGET AMENDMENT #4
REVENUES: L2401 Interest & Earning $ 6,053.31
APPROPRIATIONS: L7410.8157.12.0000.6 F/T Librarians $ 5,000.00
APPROPRIATIONS: L7410.8163.12.0000.6 F/T Custodians $ 1,053.31
REVENUES: L2765 Bonacic/Gunther/Rabbitt Grant $ 125.00
APPROPRIATIONS: L7410.8521.12.3813.5 Children's Books $ 125.00
REVENUES: L2770 Misc. Income $26,069.71
APPROPRIATIONS: L7410.8540.12.0000.5 Repairs & Maint.

$24,304.41
APPROPRIATIONS: L7410.8157.12.0000.6 F/T Librarians $ 358.23
APPROPRIATIONS: L7410.8160.12.0000.6 Administrative Exp. $
112.44
APPROPRIATIONS: L7410.8161.12.0000.6 F/T Clerks $ 415.37
APPROPRIATIONS: L7410.8163.12.0000.6 F/T Custodial $ 581.76
APPROPRIATIONS: L7410.8158.12.0000.6 P/T Librarians $ 41.50
APPROPRIATIONS: L7410.8167.12.0000.6 P/T Clerical $ 256.00
Insurance claim income from Chubb for cleanup & repairs of
water damage.




I. Committee Reports Con't.


REVENUES: L2705 Gifts & Donations $20,961.36
APPROPRIATIONS: L7410.8521.12.3810.5 Adult Books $ 7,224.05
APPROPRIATIONS: L7410.8522.12.3901.5 Adult Media $ 1,841.59
APPROPRIATIONS: L7410.8425.12.000.00 Programs $ 2,444.80
APPROPRIATIONS: L7410.8200.12.0000.7 Furn. & Equip. $ 9,450.92
This amount represents purchases made by Friends of Middletown
Thrall Library
Through 8/31/06
Ms. Lange seconded.



AYES: Bell, Berkowitz, Boyd, Hutchinson, Lange, Kay - 6
Noes: None

Motion declared approved. (09/13/06 - 59)





J. Old Business


No report.




K. New Business


Ms. Lange moved to adopt the 2007 library district budget in
the amount of $2,694,433.00 (budget) with $2,293,433.00 (tax
levy). Mrs. Boyd seconded.



AYES: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6
Noes: None

Motion declared approved. (09/13/06 - 60)


Mr. Gallagher reported the estimated tax rates for the
proposed 2007 budget. (attached to
official minutes)
Ms. Lange moved to close the library on Sunday, December 24th
and Sunday, December
31st. Mrs. Hutchinson seconded. Discussion followed.



AYES: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6
Noes: None

Motion declared approved. (09/13/06 - 61)


Mrs. Boyd moved to go into executive session at 8:17pm to
discuss personnel matters and contract negotiations. Ms. Kay
seconded.



AYES: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6
Noes: None

Motion declared approved. (09/13/06 - 62)


The Board returned from executive session at 9:03pm.




L. Adjournment


Ms. Lange moved to adjourn the meeting at 9:04 pm. Ms. Kay
seconded.



AYES: Hutchinson, Bell, Boyd, Lange, Berkowitz, Kay - 6
Noes: None

Motion declared approved. (09/13/06 - 63)


Respectfully submitted,
Joan Hutchinson, Secretary

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TABLE OF MOTIONS

(01/11/06 - 1) Accepted slate of officers
(01/11/06 - 2) Designated Middletown Times Herald Record as
official newspaper
(01/11/06 - 3) Designated the Orange County Trust Company as
official bank
(01/11/06 - 4) Adjournment
(01/11/06 - 5) Approval of 12/7/05 minutes
(01/11/06 - 6) Approval of disbursements for December 2005
(01/11/06 - 7) Approval of Budget Amendment #7
(01/11/06 - 8) Approved the Library Board to become member of
BYS Assoc. of Lib. Bds.
(01/11/06 - 9) Executive Session
(01/11/06 - 10) Adjournment
(02/08/06 - 11) Approval of 1/11/06 reorganizational minutes
(02/08/06 - 12) Approval of 1/11/06 minutes
(02/08/06 - 13) Executive session
(02/08/06 - 14) Approval of disbursements for January 2006
(02/08/06 - 15) Approval of Budget Transfer #1
(02/08/06 - 16) Adjournment
(03/08/06 - 17) Approval of 2/8/06 minutes
(03/08/06 - 18) Approval of disbursements for February 2006
(03/08/06 - 19) Approval of Budget Transfer #2
(03/08/06 - 20) Approved proposed fee schedule from Attorney
Richard Guertin
(03/08/06 - 21) Executive session
(03/08/06 - 22) Adjournment
(04/11/06 - 23) Approval of 3/8/06 minutes
(04/11/06 - 24) Approval of disbursements for March 2006
(04/11/06 - 25) Approval of Budget Transfer #3
(04/11/06 - 26) Approval of Budget Amendment #1
(04/11/06 - 27) Approval of HVAC Software from Day Associates
(04/11/06 - 28) Approval of floating holiday for Veteran's Day
for Librarians
(04/11/06 - 29) Executive Session
(04/11/06 - 30) Adjournment
(05/10/06 - 31) Approval of 4/11/06 minutes
(05/10/06 - 32) Approval of disbursements for April 2006
(05/10/06 - 33) Approval of Budget Amendment #2
(05/10/06 - 34) Approval of Budget Transfer #4
(05/10/06 - 35) Approved purchasing auto-answering feature
(05/10/06 - 36) Approval of time table for Budget vote
(05/10/06 - 37) Approved to appoint President of Board to
review Plan of Service of RCLS
(05/10/06 - 38) Executive session
(05/10/06 - 39) Adjournment
(06/14/06 - 40) Approval of 5/10/06 minutes
(06/14/06 - 41) Approved summer hours
(06/14/06 - 42) Approval of disbursements for May 2006
(06/14/06 - 43) Approval of Budget Transfer #5
(06/14/06 - 44) Executive Session
(06/14/06 - 45) Adjournment

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PAGE 2
(07/12/06 - 46) Approval of 6/14/06 minutes
(07/12/06 - 47) Executive Session
(07/12/06 - 48) Approved proposed 2007 budget adjustments
(07/12/06 - 49) Approval disbursements for June 2006
(07/12/06 - 50) Approval of Budget Amendment #3
(07/12/06 - 51) Denied request for unpaid leave - staff member
(07/12/06 - 52) Adjournment
(07/31/06 - 53) Executive Session - Special Meeting
(07/31/06 - 54) Adjournment
(09/13/06 - 55) Approval of 7/12 & 7/31/06 minutes
(09/13/06 - 56) Approval for Director to obtain legal advice
on charter
(09/13/06 - 57) Approval of disbursements for July 2006
(09/13/06 - 58) Approval of disbursements for August 2006
(09/13/06 - 59) Approval of Budget Amendment #4
(09/13/06 - 60) Approved proposed 2007 budget
(09/13/06 - 61) Approved closing library 12/24 & 12/31/06
(09/13/06 - 62) Executive Session
(09/13/06 - 63) Adjournment