MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


October 3, 2018



I. Attendance
Mrs. Sciucco called the roll.
Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Tonia Crown, Financial Officer (arrived 5:05pm)
Mrs. Marianne Sciucco, Secretary
Mrs. Rosa Boyd
Ms. Marlena Lange (arrived 5:34pm)
Mr. Matthew Pfisterer, Director

Absent
Ms. Linda Martini, excused

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Mr. Bell, President, opened the meeting at 5:00pm and led the pledge


B. Minutes
Mrs. Boyd moved for adoption of the minutes of the September 5, 2018 meeting. Mr.
Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Sciucco -4
Noes: None
Motion declared approved. (10/03/18 – 56)


C. Visitor Comments/Staff Report
Mr. Pfisterer introduced Theresa Zacek, Children's Librarian I, and wanted the Board to
know what an outstanding job she did with the kids in the Battle of the Book program.
Ms. Zacek reported to the Board about the program.


D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.

Mr. Bell read a letter from RCLS in reference to inviting a RCLS Trustee member to a
Board meeting. Discussion followed.

E. President's Report
No report.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Discussion was held on rescheduling the November Board meeting to November 13,
2018. RCLS will be holding an important informational session on changes to the sexual
harassment policies and all public library Directors have to receive training.

Mr. Berkowitz moved to change the November Board meeting from November 14th to
November 13th at 5:00pm. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Sciucco -6
Noes: None
Motion declared approved. (10/03/18 – 57)


G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports
Mr. Berkowitz moved that the regular monthly disbursements for September, 2018 in the
amount of $89,381.39 having been audited by Linda Martini and found to be
correct, be approved. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Lange, Sciucco – 6
Noes: None
Motion declared approved. (10/03/18 – 58)

Building & Grounds: Work on the installation of the boilers has begun and everything
seems to be progressing with no problems reported thus far.

Mr. Pfisterer solicited bids for the rerouting of the library's surveillance equipment to the
new security office. Mr. Pfisterer hopes to have three estimates in hand for work on the
project.

Mr. Pfisterer received a quote from Precision Roofing to complete repairs to the
decorative roof tiles and to make other repairs as needed. In order to accept the proposal,
Mr. Pfisterer will need a vote of the Board.


Two new lamp posts were installed on the staff side of the building and both are situated
so that there is far lesser chance of them being damaged by vehicular traffic in the future.

Our exterminating contractor has informed us that we are not experiencing any
Infestation issues in the building.

Mrs. Boyd moved to go into executive session at 5:45pm to discuss contracts and
employment history of a particular individual. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Sciucco -6
Noes: None
Motion declared approved. (10/03/18 –59)

The Board returned from executive session at 6:11pm.


I. Old Business
Discussion was held on the 2019 RCLS Budget. The Board will vote at their November
meeting.


J. New Business
Ms. Lange moved that the Thrall Public Library District of Middletown & Wallkill Board
of Trustees accept the following results from the October 2, 2018 Library Budget &
Trustee Election.
BUDGET VOTE (with absentee ballots) YES 98 NO 29
TRUSTEE TOTALS:
Carl Berkowitz 99

Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Sciucco -6
Noes: None
Motion declared approved. (10/03/18 –60)

Mrs. Crown moved to accept the proposed camera contract as discussed in executive
session. Ms. Lange seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Sciucco -6
Noes: None
Motion declared approved. (10/03/18 –61)


K. Adjournment
Ms. Lange moved to adjourn the meeting at 6:27pm. Mrs. Crown seconded.
Ayes: Bell, Berkowitz, Crown, Boyd, Lange Sciucco – 6
Noes: None
Motion declared approved. (10/03/18 – 62)

Respectfully submitted,
Marianne Sciucco, Secretary



TABLE OF MOTIONS

(01/11/18–1) Accepted slate of officers
(01/11/18–2) Designated Middletown Times Herald Record as official newspaper
(01/11/18–3) Designated the Orange Bank and Trust as official bank
(01/11/18–4) Designated Stifel-Nicholas as Investment Firm
(01/11/18–5) Appointed Alex Smith as Library District's Attorney
(01/11/18–6) Adjournment
(01/11/18–7) Approval of 12/13/17 minutes
(01/11/18–8) Approved monthly disbursements for December 2017
(01/11/18–9) Approved establishing Capital Reserve Fund
(01/11/18-10) Accepted Harassment Policy
(01/11/18-11) Approved to extend Long Range Plan
(01/08/18-12) Adjournment
(02/14/18-13) Approval of 1/10/18 Organizational Meeting minutes
(02/14/18-14) Approval of 1/10/18 minutes
(02/14/18-15) Approved monthly disbursements for January 2018
(02/14/18-16) Accepted Library Districts Annual Report for 2017
(02/14/18-17) Adjournment
(03/14/18-18) Approval of 2/14/18 minutes
(03/14/18-19) Approved monthly disbursements for February 2018
(03/14/18-20) Adjournment
(04/11/18-21) Approval of 3/14/18 minutes
(04/11/18-22) Approved monthly disbursements for March 2018
(04/11/18-23) Approved BUDGET AMENDMENT #1
(04/11/18-24) Approved BUDGET TRANSFER #1
(04/11/18-25) Amended Patron Code of Conduct
(04/11/18-26) Accepted 2018 Budget Vote & Trustees Timetable
(04/11/18-27) Approved out-of-district users proctored pay $25
(04/11/18-28) Adjournment
(05/09/18-29) Approval of 4/11/18 minutes
(05/09/18-30) Executive session
(05/09/18-31) Approved monthly disbursements for April 2018
(05/09/18-32) Adjournment
(06/13/18-33) Approval of 5/9/18 minutes
(06/13/18-34) Approved monthly disbursements for May 2018
(06/13/18-35) Adjournment
(07/11/18-36) Approval of 6/13/18 minutes
(07/11/18-37) Approved monthly disbursements for June 2018
(07/11/18-38) Approved BUDGET TRANSFER #2
(07/11/18-39) Approved BUDGET AMENDMENT #2
(07/11/18-40) Approved BUDGET TRANSFER 3
(07/11/18-41) Executive Session
(07/11/18-42) Approved NYS Override Amendment
(07/11/18-43) Accepted proposed 2019 Preliminary Budget
(07/11/18-44) Approved Bid for Boiler Project
(07/11/18-45) Accepted 2017 Financial Audit
(07/11/18-46) Adjournment
(09/05/18-47) Opened Public Hearing for 2019 Budget
(09/05/18-48) Approval of 7/11/18 minutes
(09/05/18-49) Approved monthly disbursements for July 2018
(09/05/18-50) Approved monthly disbursements for August 2018
(09/05/18-51) Closed the Public Hearing
(09/05/18-52) Approved proposed 2019 Budget
(09/05/18-53) Executive Session
(09/05/18-54) Approved Professional Librarian Memorandum
(09/05/18-55) Adjournment
(10/03/18-56) Approval of 9/5/18 minutes
(10/03/18-57) Approved changing November Board meeting to 11/13/18
(10/03/18-58) Approved monthly disbursement for September 2018
(10/03/18-59) Executive session
(10/03/18-60) Certified Election
(10/03/18-61) Accepted proposed contract for security camera
(10/03/18-62) Adjournment