MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


October 5, 2016

I. Attendance
Mr. Berkowitz called the roll.

Present

Mr. Richard C. Bell, Vice President
Mr. Carl Berkowitz, Secretary
Mrs. Rosa Boyd
Mrs. Lois Ruckert
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Mrs. Tonia Crown, President (excused)

Visitors
None


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation
A. Mr. Richard Bell, President, opened the meeting at 5:00pm and led the pledge.

Mr. Bell said that before they call the roll he would like to call attention to the fact that the
Board has a member who has passed away and would like to have a moment of silence for
Barbara Kay.


B. Minutes
Mrs. Boyd moved for adoption of the minutes of the September 7, 2016 meeting. Mrs.
Ruckert seconded.
Ayes: Bell, Berkowitz, Boyd, Ruckert, Lange - 5
Noes: None
Motion declared approved. (10/05/16 - 66)


C. Visitor Comments/Staff Report
No visitors.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Mr. Pfisterer read a letter received from NYLA (New York Library Association).
Discussion followed. (Letter attached to official minutes)


E. President's Report
No report.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Discussion was held on the donor plaque.


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances.

Mr. Pfisterer reported that the Board needed to add a Board member to replace Barbara
Kay as a signee on the operating account. Mr. Berkowitz said he would do it.


H. Committee Reports
Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for
September, 2016 in the amount of $88,494.14 having been audited by Tonia Crown and
found to be correct, be approved. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (10/05/16 - 67)


Mr. Berkowitz moved that the regular monthly disbursements for August, 2016 in the
amount of $92,994.36 having been audited by Marlena Lange and found to be correct, be
approved. Mrs. Ruckert seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (10/05/16 - 68)

Ms. Lange moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfer:

BUDGET TRANSFER #3
TO: L7410.8157.12.0000.6 Librarians Full-Time $5000.00
L7410.8163.12.0000.6 Custodial Salaries Full-Time $1200.00
L7410.8158.12.0000.6 Librarians Part-Time $24000.00
L7410.8164.12.0000.6 Cleaners Part-Time $8000.00
L7410.8167.12.0000.6 Clerical Part-Time $13000.00
L7410.8168.12.0000.6 Security Part-Time $14000.00

FROM: L7410.8160.12.0000.6 Administrative Expenses $9000.00
L7410.8161.12.0000.6 Clerks Full-Time $40000.00
L7410.8420.12.0000.0 Insurance $16200.00

Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (10/05/16-69)

Ms. Lange moved: Whereas, on July 13, 2016, in anticipation that it may be required to
adopt a budget which imposes a tax levy increase greater than the limit set forth in the
General Municipal Law 3-c for the fiscal year 2016, the Middletown Thrall Library
approved a resolution to exceed the tax levy for 2016 by at least the sixty percent of the
Board of Trustees as required by state law; and

Whereas, Middletown Thrall Library has now determined that the 2016 budget will not
impose a tax levy increase greater than the limit set forth in the General Municipal Law
Section 3-c and must now rescind the resolution to exceed the tax levy limit in order to
make homeowners eligible for a state rebate check under the Governor's Property Tax
Rebate program;

Resolved, that Middletown Thrall Library Board of Trustees hereby rescinds the
resolution dated July 13, 2016 to exceed the 2016 tax levy limit.


Mrs. Ruckert seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (10/05/16-70)

Building & Grounds: Ms. Lange reported on Building & Grounds.
The library experienced problems with our air conditioning systems that caused areas of
the building to experience uncomfortable temperatures. Repairs were made which
included cleaning of the equipment, and repair of a coolant leak. The system is currently
operational.

The company who conducted the HVAC repairs (United) has extended to us a contract to
perform preventive maintenance inspections and repairs for our A/C and boiler systems
on a yearly basis. I have a copy of the proposal to discuss at the meeting. Our previous
maintenance company has gone out of business. Discussion followed.

Our head custodian has undertaken painting and repair on exterior doors and the wooden
support posts supporting the roof over the sidewalk in the front of the building.

Our exterminator has reported that we are experiencing no infestations anywhere in the
building.


I. Old Business
No report


J. New Business
Mr. Berkowitz moved that the Thrall Public Library District of Middletown and Wallkill
Board of Trustees accepts the following results from the October 4, 2016 Library Budget
and Trustee Election.
BUDGET VOTE (with absentee ballots) 111_ YES 17__ NO

TRUSTEE TOTALS:
Barbara Kay 34__
Marianne Sciucco 67__
Linda Martini 71__
Frances J. Amelio 63__
Ms. Lange seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (10/05/16-71)


Mrs. Ruckert moved to go into executive session at 5:57pm for the purpose of discussing
contracts. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Ruckert - 5
Noes: None
Motion declared approved. (10/05/16 - 72)

The Board returned from executive session at 6:03pm.

L. Adjournment
Mr. Bell moved to adjourn the meeting at 6:07pm. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Lange, Boyd, Ruckert - 5
Noes: None
Motion declared approved. (10/05/16 - 73)



Respectfully submitted,
Carl S. Berkowitz, Secretary

TABLE OF MOTIONS

(01/20/16 - 1) Accepted slate of officers
(01/20/16 - 2) Designated Middletown Times Herald Record as official newspaper
(01/20/16 - 3) Designated the Orange County Trust Company as official bank
(01/20/16 - 4) Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5) Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6) Adjournment
(01/20/16 - 7) Approval of 12/09/15 minutes
(01/20/16 - 8) Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9) Executive Session
(01/20/16-10) Approved monthly disbursements for December 2015
(01/20/16-11) Approved .50 per item - per day for 3 months
(01/20/16-12) Approved to extend Long Range Plan through 2016
(01/20/16-13) Approved to extend for one month the change of signatory parties
(01/20/16-14) Adjournment
(02/10/16-15) Approval of 1/20/16 reorganizational minutes
(02/10/16 -16) Approval of 1/20/16 minutes
(02/10/16-17) Adjournment
(03/09/16-18) Approval of 2/10/16 minutes
(03/09/16-19) Executive Session
(03/09/16-20) Approved monthly disbursements for January & February 2016
(03/09/16-21) Approved repairs for backflow valves
(03/09/16-22) Accepted the NYS Annual Report for 2015
(03/09/16-23) Adjournment
(04/13/16-24) Approval of 3/9/16 minutes
(04/13/16-25) Executive session
(04/13/16-26) Approved monthly disbursements for March 2016
(04/13/16-27) Executive session
(04/13/16-28) Approved 2016 Timetable for budget vote
(04/13/16-29) Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30) Adjournment
(05/11/16-31) Approval of 4/13/16 minutes
(05/11/16-32) Approved monthly disbursements for April 2016
(05/11/16-33) Approved BUDGET AMENDMENT #1
(05/11/16-34) Executive session
(05/11/16-35) Approved sending letter re: Town of Wallkill Dial-A-Bus
(05/11/16-36) Adjournment
(06/08/16-37) Approval of 5/11/16 minutes
(06/08/16-38) Approved monthly disbursements for May 2016
(06/08/16-39) Approved BUDGET TRANSFER #1
(06/08/16-40) Approved BUDGET AMENDMENT #2
(06/08/16-41) Accepted 403(b) Plan
(06/06/16-42) Accepted Credit Card Policy
(06/08/16-43) Accepted Dress Code Policy
(06/08/16-44) Adjournment
(06/28/16-45) Executive session
(06/28/16-46) Approved to enter into conciliatory negotiations
(06/28/16-47) Adjourn
(07/13/16-48) Approval of 6/8/16 minutes
(07/13/16-49) Approval of 6/28/16 Special Mtg. Minutes
(07/13/16-50) Approved Application for Library Construction Grant
(07/13/16-51) Approved monthly disbursements for June 2016
(07/13/16-52) Approved NYS Override Amendment
(07/13/16-53) Accepted Proposed 2017 Preliminary Budget
(07/13/16-54) Executive session
(07/13/16-55) Adjournment
(09/07/16-56) Opened Public Hearing for 2017 Budget
(09/07/16-57) Approval of 7/13/16 minutes
(09/07/16-58) Approved BUDGET TRANSFER #2
(09/07/16-59) Approved BUDGET AMENDMENT #3
(09/07/16-60) Approved monthly disbursements for July 2016
(09/07/16-61) Closed Public Hearing
(09/07/16-62) Approved proposed 2017 Budget
(09/07/16-63) Executive session
(09/07/16-64) Approved nominations Anita Bauman for RCLS Bd.
(09/07/16-65) Adjournment
(10/05/16-66) Approval of 9/7/16 minutes
(10/05/16-67) Approved monthly disbursements for September 2016
(10/05/16-68) Approved monthly disbursements for August 2016
(10/05/16-69) Approved BUDGET TRANSFER #3
(10/05/16-70) Approved to rescind Tax Cap Override
(10/05/16-71) Certified Election
(10/05/16-72) Executive session
(10/05/16-73) Adjournment