MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF
TRUSTEES
October 6, 2010

I. Attendance

Mrs. Ruckert called the roll:


Present
Mr. Carl Berkowitz, President
Mrs. Rosa Boyd, Vice President
Ms. Barbara Kay, Treasurer
Mrs. Lois Ruckert, Secretary
Ms. Marlena Lange
Mrs. Tonia Crown
Mr. Richard C. Bell
Mr. Kevin J. Gallagher, Director


Absent
None.



Visitors
None.


A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation




A. Mr. Carl Berkowitz, President, opened the meeting at 7:00pm and led


the pledge to the flag.




B. Minutes


Ms. Kay moved for adoption of the minutes of the September 1, 2010
meeting. Ms. Lange seconded.



AYES: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 70)


Mrs. Ruckert moved for adoption of the Special Meeting Minutes of the
September 7, 2010
meeting. Ms. Lange seconded.



AYES: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 71)





C. Visitor Comments


No comments.




D. Correspondence


A copy of all the correspondence sent to each Board member is attached
to the
official minutes.

Mr. Berkowitz reported that a letter has been sent from the Board to
our Senators and
Assemblywomen regarding the increase in rates from the NYS Retirement
System for bills
due February 1, 2011.

We received a letter back from Assemblywoman Annie Rabbitt and Senator
John J.

Bonacic. Discussion followed. (Letters attached to official minutes)



E. President's Report


Mr. Berkowitz reported that he, Richard Bell and Kevin Gallagher
attended the Legislative
breakfast.

Mr. Berkowitz reported that Norm Gallagher, a member of the Port
Jervis Board and the
RCLS Board is ill.

Mr. Berkowitz reported that he attended the Friend's Jazz Concert.

Discussion was held
on how the piano should be used more.




F. Director's Report


(A copy of the Director's Report sent to each Board member is attached
to the official minutes.)



G. Treasurer's Report


Mr. Gallagher reported on the accounts and balances. (Attached to
official minutes)



H. Library Staff Reports


Report attached to official minutes.




I. Committee Reports


Finance Committee: Mrs. Boyd moved that the regular monthly
disbursements for
August 2010 in the amount of $77,260.57 having been audited by Marlena
Lange and
found to be correct, be approved. Mrs. Ruckert seconded.



AYES: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 72)


Mrs. Boyd moved that the regular monthly disbursements for September
2010 in the
amount of $67,263.66 having been audited by Tonia Crown and found to
be correct, be
approved. Ms. Kay seconded.



AYES: Berkowitz, Bell, Lange, Kay, Boyd, Crown, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 73)


Mrs. Boyd moved that the Board of Trustees of Middletown Thrall
Library amend the
2010 budget to be increased as follows:
BUDGET AMENDMENT #6
ADD
Revenue L2705 Gifts & Donations $ 5.00
anonymous patron
L2761 Summer Reading Program mini-grant $300.00
ADD
Appropriations: L7410.8502.12.0000.5 Library Supplies $ 5.00
L7410.8425.12.0000.0 Programs/Publicity $300.00
Ms. Lange seconded.



AYES: Berkowitz, Lange, Kay, Bell, Boyd, Crown, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 74)


Building & Grounds: Simplex Grinnell was in to address the leaking
valve that caused the fire alarm a few weeks ago.

The locksmith was in to repair the lock on the employee entrance door.




J. Old Business


Mr. Berkowitz reported that at the RCLS meeting they were discussing
meeting room
policies. Discussion followed.




K. New Business


Ms. Kay moved the following: RESOLVED, that the Thrall Public Library
District of
Middletown & Wallkill Board of Trustees accept the following results
from the October 5,
2010 Library Budget Election.

BUDGET VOTE (with absentee ballots) 114 YES 36 NO
Ms. Lange seconded.



AYES: Berkowitz, Bell, Crown, Kay, Boyd, Lange, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 75)


Discussion was held on problems we have been experiencing with
juvenile registrations.

Discussion was held on the notice we received from the Town of
Wallkill saying that the
Library District owes money for back taxes from a variety of
properties throughout the
town. This bill will be due the first quarter of 2011.

Mr. Berkowitz mentioned that RCLS, as part of their general dealing
with their employees,
with the building and with the insurance company etc. were told that
they should have
training in the use of the fire extinguisher and that their insurance
would be reduced. Mr.

Berkowitz asked if that is something we should look into for Thrall.

Mrs. Boyd moved to go into executive session at 8:15pm to discuss
contract negotiations.

Mrs. Ruckert seconded.



AYES: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 76)


The Board returned from executive session at 8:45pm.




L. Adjournment


Ms. Lange moved to adjourn the meeting at 8:45pm. Mr. Bell seconded.



AYES: Berkowitz, Kay, Bell, Lange, Crown, Boyd, Ruckert - 7
Noes: None

Motion declared approved. (10/06/10 - 77)


Respectfully submitted,
Lois Ruckert, Secretary

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TABLE OF MOTIONS

(01/13/10 - 1) Accepted slate of officers
(01/13/10 - 2) Designated Middletown Times Herald Record as official
newspaper
(01/13/10 - 3) Designated the Orange County Trust Company as official
bank
(01/13/10 - 4) Reappointed Richard Guertin as Library District
Attorney
(01/13/10 - 5) Adjournment
(01/13/10 - 6) Approval of 12/09/09 minutes
(01/14/10 - 7) Approved BUDGET AMENDMENT #6 (12/31/09)
(01/13/10 - 8) Approved BUDGET AMENDMENT #1
(01/13/10 - 9) Accepted Insurance change from Chubb to Utica National
(01/13/10 - 10) Executive session
(01/13/10 - 11) Adjournment
(02/11/10 - 12) Approval of 1/13/10 organizational meeting minutes
(02/11/10 - 13) Approval of 1/13/10 minutes
(02/11/10 - 14) Approved monthly disbursement for December 2009
(02/11/10 - 15) Approved BUDGET TRANSFER #5 (12/31/2009)
(02/11/10 - 16) Approved resolution on library systems
(02/11/10 - 17) Executive session
(02/11/10 - 18) Adjournment
(03/10/10 - 19) Approval of 2/11/10 minutes
(03/10/10 - 20) Approved monthly disbursement for January 2010
(03/10/10 - 21) Approved monthly disbursement for February 2010
(03/10/10 - 22) Accepted NYS Annual Report
(03/10/10 - 23) Approved Stifel Nicolaus as investment firm
(03/10/10 - 24) Executive session
(03/10/10 - 25) Adjournment
(04/14/10 - 26) Approval of 3/10/10 minutes
(04/14/10 - 27) Approved BUDGET AMENDMENT #2
(04/14/10 - 28) Approved monthly disbursement for March 2010
(04/14/10 - 29) Accepted timetable for 10/5/10 election
(04/14/10 - 30) Executive session
(04/14/10 - 31) Resumed regular board meeting
(04/14/10 - 32) Adjournment
(05/12/10 - 33) Accepted auditor's report
(05/12/10 - 34) Approval of 4/14/10 minutes
(05/12/10 - 35) Approved monthly disbursement for April 2010
(05/12/10 - 36) Approved BUDGET AMENDMENT #3
(05/12/10 - 37) Approved BUDGET TRANSFER #1
(05/12/10 - 38) Approved donating old lounge chairs to Emergency
Housing
(05/12/10 - 39) Executive Session
(05/12/10 - 40) Resumed regular Board Meeting
(05/12/10 - 41) Adjournment
(06/09/10 - 42) Approval of 5/12/10 minutes
(06/09/10 - 43) Approved monthly disbursement for May 2010
(06/09/10 - 44) Approved Dress Code Policy
(06/09/10 - 45) Executive Session
(06/09/10 - 46) Adjournment
(07/14/10 - 47) Approval of 6/9/10 minutes
(07/14/10 - 48) Approved monthly disbursement for June 2010
(07/14/10 - 49) Approved BUDGET TRANSFER #2
(07/14/10 - 50) Approved BUDGET AMENDMENT #4
(07/14/10 - 51) Approved Proposed 2011 Budget
(07/14/10 - 52) Executive session
(07/14/10 - 53) Adjournment
(09/01/10 - 54) Approved amending the proposed 2011 budget
(09/01/10 - 55) Opened public hearing
(09/01/10 - 56) Approval of 7/14/10 minutes
(09/01/10 - 57) Approved BUDGET AMENDMENT #5
(09/01/10 - 58) Approved monthly disbursements for July 2010
(09/01/10 - 59) Approved BUDGET TRANSFER #3
(09/01/10 - 60) Accepted amended policy for Violence-Free Workplace
(09/01/10 - 61) Adopted proposed 2011 budget as amended
(09/01/10 - 62) Accepted amended meeting room policy
(09/01/10 - 63) Approved restricting Mount Hope cardholders
(09/01/10 - 64) Executive session
(09/01/10 - 65) Approved Director's salary
(09/01/10 - 66) Adjournment
(09/07/10 - 67) Executive session
(09/07/10 - 68) Provisional appointment of new Director
(09/07/10 - 69) Adjournment
(10/06/10 - 70) Approval of 9/1/10 minutes
(10/06/10 - 71) Approval of 9/7/10 special meeting minutes
(10/06/10 - 72) Approved monthly disbursements for August 2010
(10/06/10 - 73) Approved monthly disbursements for September 2010
(10/06/10 - 74) Approved BUDGET AMENDMENT #6
(10/06/10 - 75) Approved 10/5/10 election results
(10/06/10 - 76) Executive session
(10/06/10 - 77) Adjournment