MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


November 8, 2017



I. Attendance
Mrs. Sciucco called the roll.

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mrs. Marianne Sciucco, Secretary
Mrs. Tonia Crown, Financial Officer (arrived 5:17pm) (left 5:45pm)
Ms. Marlena Lange
Mrs. Rosa Boyd
Ms. Linda Martini
Mr. Matthew Pfisterer, Director

Absent


Visitors
Karen Heil, Government Documents Librarian

II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report



III. Discussion and Recommendation

A. Mr. Richard Bell, President, opened the meeting at 5:01pm and led the pledge.


B. Minutes

Mr. Berkowitz moved for adoption of the minutes of the October 4, 2017 meeting. Ms.
Martini seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco -6
Noes: None
Motion declared approved. (11/08/17 - 70)


C. Visitor Comments/Staff Report

Karen Heil, Government Documents Librarian, gave a report on the Government
Documents Department. (Report attached to official minutes)


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.


E. President's Report
Mr. Bell talked with the Mayor at the Press Conference at Middletown Thrall Library and
the Mayor said the he was coming to our next Board meeting. Discussion followed.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official minutes.)

Mr. Bell moved to go into executive session as requested by the Director at 5:46pm. Mrs.
Crown seconded.
Ayes: Bell, Berkowitz, Boyd, Crown, Lange, Martini, Sciucco -7
Noes: None
Motion declared approved. (11/08/17 - 71)

The Board returned from executive session at 5:46pm from discussing Administration
salaries and employment history of an individual.

Mr. Berkowitz moved to implement the agreement as they discussed for Administrative
salaries. Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco -6
Noes: None
Motion declared approved. (11/08/17 - 72)


G. Financial Officer's Report
A copy of the accounts and balances are attached to the official minutes.


H. Committee Reports

Ms. Lange moved that the regular monthly disbursements for October, 2017 in the
amount of $93,287.64 having been audited by Rosa Boyd and found to be correct, be
approved. Mr. Berkowitz seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (11/08/17 - 73)

BUDGET AMENDMENT #10
Ms. Lange moved that the Board of Trustees of Middletown Thrall Library amend
the 2017 budget to be increased as follows:

ADD
Revenue L2761 $1572.30 LLSA received in excess of budgeted amount
Revenue L2765 $3000.00 Special Senate Aid received in excess of budgeted amount

ADD
Appropriations:L7410.8200.12.0000.7 Furniture & Equipment
$1650.00 6 chairs & 1 additional table for reading room
$2922.00 Color Laserjet printer for Children's Room
Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (11/08/17 - 74)

BUDGET TRANSFER #7
Ms. Lange moved that the Board of Trustees of Middletown Thrall Public Library
accepts the following budget transfer, to reallocate certain budget lines in order to better
meet the needs of the library and our patrons:
TO: L7410.8514.12.0000.5 AV Supplies $2,000.00
L7410.8421.12.0000.0 Refund Prior Year Tax $6,000.00
L7410.8200.12.0000.7 Furniture & Equipment $4,000.00
(to replace 4 Reference computer)
L7410.8200.12.0000.7 Furniture & Equipment $1,500.00
(enhancements to Security Cameras)
L7410.8540.12.0000.5 Repairs & Maintenance $3,600.00
(carpet cleaning-entire building)
L7410.8522.12.3901.5 Media-Adult $2,175.00
(new Express DVD collection)
L7410.8521.12.3813.5 Children's Books $ 725.00
(new titles for Children's collection)

FROM: L7410.8449.12.0000.0 Election Costs $ 1,000.00
L7410.8161.12.0000.6 Salaries, Clerks F/T $ 4,000.00
L7410.8158.12.0000.6 Salaries, Librarians P/T $10,000.00
L9060.8804.12.0000.0 Benefits, Health & Dental $ 5,000.00

Mrs. Sciucco seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (11/08/17 - 75)

Building & Grounds: Ms. Lange reported on Building & Grounds:
We continue to monitor the activity associated with the skateboard park. With cooler
temperatures and shorter days there seems to be less use of the park although we continue
to have issues with loitering in the street in back of the employee parking spaces during
weekday afternoons and weekend hours.

Earlier in the year we eliminated money reserved for carpet cleaning from the budget.
We recently discovered that we now have the funds necessary to do this. I have received
and estimate from a contractor and with Board approval I would like to close the Library
on Sunday, November 19th to have the cleaning done.

We also have money available to purchase comfortable reading chairs, a table for public
use and for the purchase of some replacement computers and associated equipment.

Our exterminating contractor has informed us that we are not experiencing any
infestation issues in the building.

Mr. Berkowiz moved that we will close the library on Sunday, November 19, 2017 to
clean the carpets.

Ms. Martini seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (11/08/17 - 76)

Discussion was held on stained ceiling tiles.



I. Old Business
Mr. Berkowitz moved to adopt the RCLS Budget for 2018.
Mrs. Sciucco seconded.
Ayes: Berkowitz, Sciucco, Martini - 3
Noes: Boyd, Lange - 2
Motion declared approved. (11/08/17 - 77)


J. New Business
Ms. Lange moved to approve the 2018 Board of Trustee Meeting Dates as presented.

Mrs. Boyd seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (11/08/17 - 78)


K. Adjournment
Mr. Berkowitz moved to adjourn the meeting at 6:17pm. Ms. Martini seconded.
Ayes: Bell, Berkowitz, Boyd, Lange, Martini, Sciucco - 6
Noes: None
Motion declared approved. (11/08/17 - 79)

Respectfully submitted,
Marianne Sciucco, Secretary


TABLE OF MOTIONS

(01/11/17 - 1) Accepted slate of officers
(01/11/17 - 2) Designated Middletown Times Herald Record as official newspaper
(01/11/17 - 3) Designated the Orange Bank and Trust as official bank
(01/11/17 - 4) Designated Stifel-Nicholas as Investment Firm
(01/11/17 - 5) Appointed Robert Isseks as Library District's Attorney
(01/11/17 - 6) Adjournment
(01/11/17 - 7) Approval of 12/14/16 minutes
(01/11/17 - 8) Approved monthly disbursements for December 2016
(01/11/17 - 9) Approved to extend ending date of Long Range Plan
(01/11/17-10) Approved to amend Rules & Regulations from age 6 to 8
(01/11/17-11) Adjournment
(02/08/17-12) Approval of Organizational Minutes for 1/11/17
(02/08/17-13) Approval of 1/11/17 minutes
(02/08/17-14) Approved BUDGET TRANSFER #6
(02/08/17-15) Approved BUDGET AMENDMENT #1
(02/08/17-16) Approved BUDGET AMENDMENT #2
(02/08/17-17) Approved BUDGET AMENDMENT #3
(02/08/17-18) Approved monthly disbursements for January 2017
(02/08/17-19) Adjournment
(03/08/17-20) Approval of 2/8/17 minutes
(03/08/17-21) Approved monthly disbursements for February 2017
(03/08/17-22) Approved BUDGET TRANSFER #1
(03/08/17-23) Approved change to Bylaws: Article II; Section 1
(03/08/17-24) Approved Library District's 2016 Annual Report
(03/08/17-25) Adjournment
(04/12/17-26) Approval of 3/8/17 minutes
(04/12/17-27) Approved monthly disbursements for March 2017
(04/12/17-28) Accepted 2017 Timetable for Budget Vote
(04/12/17-29) Adjournment
(05/10/17-30) Approval of 4/12/17 minutes
(05/10/17-31) Executive session
(05/10/17-32) Approved monthly disbursements for April 2017
(05/10/17-33) Adjournment
(06/14/17-34) Approval of 5/5/17 minutes
(06/14/17-35) Approved monthly disbursements for May 2017
(06/14/17-36) Approved BUDGET AMENDMENT #4
(06/14/17-37) Approved BUDGET AMENDMENT #5
(06/14/17-38) Appointed Alex Smith as Attorney
(06/14/17-39) Adjournment
(07-12/17-40) Approval 6/14/17 minutes
(07/12/17-41) Approval open Capital Improvement checking account
(07/12/17-42) Approved monthly disbursements for June 2017
(07/12/17-43) Approved BUDGET AMENDMENT #6
(07/12/17-44) Approved BUDGET AMENDMENT #7
PAGE 2

(07/12/17-45) Approved BUDGET TRANSFER #2
(07/12/17-46) Approved NYS Override Amendment
(07/12/17-47) Accepted Proposed 2018 Preliminary Budget
(07/12/17-48) Executive Session
(07/12/17-49) Rejected three (3) bids for boilers
(07/12/17-50) Adjournment
(09/06/17-51) Opened Public Hearing for 2018 Budget
(09/06/17-52) Approval of 7/12/17 minutes
(09/06/17-53) Approved BUDGET TRANSFER #3
(09/06/17-54) Approved BUDGET TRANSFER #4
(09/06/17-55) Approved BUDGET TRANSFER #5
(09/06/17-56) Approved BUDGET AMENDMENT #8
(09/06/17-57) Approved BUDGET AMENDMENT #9
(09/06/17-58) Approved monthly disbursements for August 2017
(09/06/17-59) Approved monthly disbursements for July 2017
(09/06/17-60) Closed the Public Hearing
(09/06/17-61) Approved Proposed 2018 Budget
(09/06/17-62) Adjournment
(10/04/17-63) Approval of 9/6/17 minutes
(10/04/17-64) Commending T. Zacek - Battle of the Books
(10/04/17-65) Certified Election
(10/04/17-66) Approved monthly disbursements for September 2017
(10/04/17-67) Approved BUDGET TRANSFER #6
(10/04/17-68) Accepted 2016 Audit Report
(10/04/17-69) Adjournment
(11/08/17-70) Approval of 10/4/17 minutes
(11/08/17-71) Executive Session
(11/08/17-72) Approve Administrative Salary for 2018
(11/08/17-73) Approved monthly disbursements for October 2017
(11/08/17-74) Approved BUDGET AMENDMENT #10
(11/08/17-75) Approved BUDGET TRANSFER #7
(11/08/17-76) Approved to close library 11/19/17 for carpet cleaning
(11/08/17-77) Approved to accept RCLS Budget for 2018
(11/08/17-78) Approved 2018 Board of Trustee Meeting Dates
(11/08/17-79) Adjournment