MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES



November 12, 2003




I. Attendance
Mr. Russo called the roll:

Present
Mr. Richard C. Bell, President
Mr. Carl Berkowitz, Vice President
Mr. Ralph Russo, Secretary
Mrs. Joan Hutchinson
Mrs. Rosa Boyd
Ms. Marlena Lange
Mr. Kevin J. Gallagher, Director
Mr. Timothy J. Conway, Treasurer

Absent
Ms. Helen Sherman (excused)

Visitors
Eileen Connolly, new trustee effective January 1, 2004
Donna Gady, Head of Circulation Department

II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment

III. Discussion and Recommendation

A. Mr. Richard Bell, President, opened the meeting at 7:00pm and
led the pledge to the flag.

B. Minutes
Mr. Russo moved for adoption of the minutes of October 8, 2003.
Ms. Lange seconded.

Ayes: Bell, Berkowitz, Russo, Boyd, Hutchinson, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 89)

C. Visitor Comments

No comments.

D. Correspondence

A copy of all the correspondence sent to each Board member is
attached to the official minutes.

The Board discussed the Town of Wallkill Letter regarding no voting
sites within the Town of Wallkill.

E. President's Report

No report.

F. Director's Report

(A copy of the Director's Report sent to each Board member is
attached to the official minutes.)


Mr. Gallagher reported that Robert Smith started today in the
Children's Department. His starting salary is $7.50 per hour.

The installation of the new book detection system is scheduled
for Tuesday, December 2.

G. Treasurer's Report

Mr. Conway reported on the account balances.

H. Library Staff Reports

Donna Gady, Head of Circulation, reported on circulation and ILL.
(Report attached to official minutes)

I. Committee Reports

Buildings & Grounds Committee: No report.

Finance Committee: Mr. Berkowitz moved that the regular monthly
disbursements for October 2003 in the amount of $112,064.54
having been audited by Marlena Lange and found to be correct,
be approved. Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Russo, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 90)

Mr. Berkowitz moved that the payroll register of deductions
for June 25, 2003 in the amount of $18,440.84 having been
audited by Marlena Lange and found to be correct, be approved.
Mr. Russo seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Russo, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 91)

Mr. Berkowitz moved that the payroll register of deductions for
August 20, 2003 in the amount of $18,867.73 having been audited
by Marlena Lange and found to be correct, be approved.
Mrs. Boyd seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Russo, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 92)

Mr. Berkowitz moved that the payroll register of deductions
for October 1, 2003 in the amount of $19,050.44 having been
audited by Marlena Lange and found to be correct, be approved.
Mrs. Hutchinson seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Russo, Lange - 6
Noes: None
Motion declared approved. (11/12/03 - 93)

Mr. Berkowitz moved that the payroll register of deductions
for October 15, 2003 in the amount of $19,063.39 having been
audited by Marlena Lange and found to be correct, be approved.
Mr. Russo seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Russo, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 94)

I. Committee Reports Con't.

Mr. Berkowitz moved that the Board of Trustees of Middletown
Thrall Library accept the following budget transfers:

TO: L.9010.8802.12.0000.00 Retirement $25,000.00
FROM: L.7410.8900.12.0000.00 Contingency/Capital Res. $20,000.00
FROM: L.7410.8422.12.0000.00 Judgement/Claims $ 5,000.00

This amount represents what is needed to cover the
Employee Retirement payment due 12/15/03.

TO: L.9060.8804.12.0000.00 Health & Dental $15,000.00
FROM: L.7410.8422.12.0000.00 Judgement/Claims $15,000.00

This amount represents what is needed to cover Health & Dental
Insurance for 2003.

Mrs. Boyd seconded. Discussion followed.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Russo, Lange - 6
Noes: None
Motion declared approved. (11/12/03 - 95)

J. Old Business

Mr. Conway reported on the closing of the property. The final
bond payment is Friday, November 14, 2003. Thrall Library has
ordered a survey.

K. New Business

Mr. Berkowitz moved to adopt the Tax Levy Rates for 2004 as
presented in a memo from November 3, 2003 from Kevin Gallagher
to the Board of trustees. Ms. Lange seconded.

Ayes: Bell, Berkowitz, Russo, Boyd, Hutchinson, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 96)

Mrs. Boyd moved to adopt the recommendations of the Finance
Committee as the library district assumes full responsibilities
for financial operations and payments starting on January 1, 2004.
Mr. Russo seconded.

Ayes: Bell, Berkowitz, Russo, Boyd, Hutchinson, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 97)


K. New Business Con't.

The Board discussed By-Laws language change concerning the
Treasurer's position and the Assistant Treasurer's position.

Mrs. Hutchinson moved to go into executive session at 8:35pm
for the purpose of discussing salary recommendations for the
Director and Administrative Assistant. Mr. Russo seconded.

Ayes: Bell, Berkowitz, Boyd, Hutchinson, Russo, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 98)

The Board returned from executive session at 9:05pm.

Mrs. Hutchinson moved to accept the salaries of the Director
and the Administrative Assistant as set by the Personnel Committee.
Mr. Russo seconded.

Ayes: Bell, Berkowitz, Russo, Boyd, Hutchinson, Lange - 6
Noes: None

Motion declared approved. (11/12/03 - 99)

L. Adjournment

Mrs. Boyd moved to adjourn the meeting at 9:06pm.
Mr. Russo seconded.

Ayes: Bell, Hutchinson, Berkowitz, Boyd, Russo, Lange - 6
Noes: None
Motion declared approved. (11/12/03 - 100)



Respectfully submitted,


Ralph Russo, Secretary


TABLE OF MOTIONS

(01/08/03 - 1) Accepted slate of officers
(01/08/03 - 2) Designated Middletown Times Herald Record as official newspaper
(01/08/03 - 3) Adjournment of reorganizational meeting
(01/08/03 - 4) Approval of 12/12/03 minutes
(01/08/03 - 5) Appointed Treasurer
(01/08/03 - 6) Amended 2003 budget - Amendment #1
(01/08/03 - 7) Approval of disbursements for December 2002
(01/08/03 - 8) Approval of payroll register of deductions for 11/27 & 12/11/02
(01/08/03 - 9) Adopted Internet Policy
(01/08/03 - 10) Approved Walts bequest be put in CD
(01/08/03 - 11) Approved Records Retention Policy
(01/08/03 - 12) Executive Session
(01/08/03 - 13) Appointed David Shaw & law firm as negotiator for labor contracts
(01/08/03 - 14) Adjournment
(02/12/03 - 15) Approval of 1/8/03 minutes
(02/12/03 - 16) Approval of 1/8/03 organizational minutes
(02/12/03 - 17) Rescind suspension for borrowing privileges of Ellen Sampson
(02/12/03 - 18) Approved final monthly disbursements for fiscal year 2002
(02/12/03 - 19) Approved manual checks for November 2002
(02/12/03 - 20) Approved payroll register of deductions for Dec. 20; & Jan. 8, 2003
(02/12/03 - 21) Accepted Meeting Room Policy as written
(02/12/03 - 22) Established first Tuesday in October as date for annual election
(02/12/03 - 23) Amended previous resolution to include the vote be held at Thrall
(02/12/03 - 24) Denied request to Town of Wawayanda resident for library privileges
(02/12/03 - 25) Adopted Subpoena Policy
(02/12/03 - 26) Executive Session
(02/12/03 - 27) Promote Robert Winship to custodian
(02/12/03 - 28) Raise - Mary Roberto
(02/12/03 - 29) Adjournment
(03/12/03 - 30) Approval of 2/12/03 minutes
(03/12/03 - 31) Approval of part-time position for Debbie Libassi
(03/12/03 - 32) Approval of funding for new account (bindery books)
(03/12/03 - 33) Approved budget transfer for foreign films
(03/12/03 - 34) Approved budget transfer for legal costs/audit
(03/12/03 - 35) Approved certificate of appreciation for William Stevens
(03/12/03 - 36) Executive session
(03/12/03 - 37) Adjournment
(04/09/03 - 38) Approval of 3/12/03 minutes
(04/09/03 - 39) Approve summer hours
(04/09/03 - 40) Adjournment
(05/14/03 - 41) Approval of 4/9/03 minutes
(05/14/03 - 42) Approval of disbursements for February 2003
(05/14/03 - 43) Approval of payroll register of deductions for 1/22 & 2/5
(05/14/03 - 44) Approval of disbursements for March 2003
(05/14/03 - 45) Approval of payroll register of deductions for 3/5 & 3/19
(05/14/03 - 46) Approval of disbursements for April 2003
(05/14/03 - 47) Approval of payroll register of deductions for 4/2
(05/14/03 - 48) Amended 2003 budget - Amendment #2
(05/14/03 - 49) Approved to close 7/5/03
(05/14/03 - 50) Tabled vote on Long-Term care Insurance Plan
(05/14/03 - 51) Executive session
(05/14/03 - 52) Adjournment
(06/11/03 - 53) Approval of 5/14/03 minutes
(06/11/03 - 54) Approval of payroll register of deductions for 2/19
(06/11/03 - 55) Approval of disbursements for May 2003
(06/11/03 - 56) Approval of payroll register of deductions for 4/16 & 4/30
(06/11/03 - 57) Approval of manual checks for January 2003, February 2003 & March/April 2003
(06/11/03 - 58) Approved Budget Transfer #2
(06/11/03 - 59) Adopted 2003 election timetable
(06/11/03 - 60) Approved new part-time Librarian I position
(06/11/03 - 61) Executive Session
(06/11/03 - 62) Approved tentative 2004 budget
(06/11/03 - 63) Adjournment
(07/09/03 - 64) Approval of 6/11/03 minutes
(07/09/03 - 65) Approval of disbursements for June 2003
(07/09/03 - 66) Approval of payroll register of deductions for 5/4, 5/28 & 6/11
(07/09/03 - 67) Amended 2003 budget - Amendment #3
(07/09/03 - 68) Tabled vote on Long-Term Care Insurance Plan
(07/09/03 - 69) Executive Session
(07/09/03 - 70) Adjournment
(09/10/03 - 71) Approval of 7/9/03 minutes
(09/10/03 - 72) Approval of disbursements for August 2003
(09/10/03 - 73) Approval of payroll register of deductions for 7/9, 7/23 and 8/6
(09/10/03 - 74) Approved budget transfer #3
(09/10/03 - 75) Untabled resolution on Long Term Care Insurance Plan
(09/10/03 - 76) Declined Long Term Insurance Plan
(09/10/03 - 77) Adopted petition for Absolute Charter
(09/10/03 - 78) Adopted 2004 budget
(09/10/03 - 79) Executive session
(09/10/03 - 80) Adjournment
(10/08/03 - 81) Approval of 9/10/03 minutes
(10/08/03 - 82) Approval of disbursements for July 2003
(10/08/03 - 83) Approval of disbursements for September 2003
(10/08/03 - 84) Approval of payroll register of deductions for September 3, 2003
(10/08/03 - 85) Approved Amendment #4
(10/08/03 - 86) Certified results of 10/7/03 election
(10/08/03 - 87) Executive session
(10/08/03 - 88) Adjournment
(11/12/03 - 89) Approval of 10/8/03 minutes
(11/12/03 - 90) Approval disbursements for October 2003
(11/12/03 - 91) Approval of payroll register of deductions for June 25, 2003
(11/12/03 - 92) Approval of payroll register of deductions for August 20, 2003
(11/12/03 - 93) Approval of payroll register of deductions for October 1, 2003
(11/12/03 - 94) Approval of payroll register of deductions for October 15, 2003
(11/12/03 - 95) Approved Budget Transfer #4
(11/12/03 - 96) Approved Tax Levy & Rates for 2004
(11/12/03 - 97) Approved Recommendations for check signing and fiscal reviews
(11/12/03 - 98) Executive session
(11/12/03 - 99) Approved salaries for Director and Administrative Assistant
(11/12/03 - 100) Adjournment