MINUTES OF THE MEETING

THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES

November 12, 2008

I. Attendance

Mrs. Hutchinson called the roll:

Present

Ms. Marlena Lange, President
Mr. Carl Berkowitz, Vice President
Mrs. Joan Hutchinson, Secretary
Ms. Barbara Kay, Treasurer
Mrs. Rosa Boyd
Mr. Richard C. Bell,
Mrs. Lois Ruckert
Mr. Kevin J. Gallagher, Director

Absent

None

Visitors

None

II. Agenda

A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment


III. Discussion and Recommendation

A. Ms. Marlena Lange, President, opened the meeting at
7:00pm and led the pledge to the flag.

B. Minutes

Mr. Bell moved for adoption of the minutes of the October 8,
2008 meeting. Ms. Kay seconded.

Ayes: Lange, Bell, Berkowitz, Ruckert, Hutchinson, Boyd,
Kay - 7

Noes: None

Motion declared approved. (11/12/08 - 70)



C. Visitor Comments

No visitors.

D. Correspondence

A copy of all the correspondence sent to each Board member
is attached to the official minutes.

Mr. Gallagher reported that the conference that was set for
December 19, 2008 at the PERB office has been pushed back to
January 2009.

E. President's Report

No report.

F. Director's Report

(A copy of the Director's Report sent to each Board member
is attached to the official minutes.)

Mr. Gallagher reported on the NYLA Conference. (Report
attached to official minutes)

G. Treasurer's Report

Mrs. Fiumano reported on the accounts and balances.
Discussion followed. (Report

attached to official minutes)

H. Library Staff Reports

Mrs. Jill Fiumano, Principal Account Clerk, reported on the
new computer software

for payroll and reported on the budget.

I. Committee Reports

Finance Committee: Mrs. Boyd moved that the regular
monthly disbursements for

October 2008 in the amount of $81,779.00 having been
audited by Richard Bell and found

to be correct, be approved. Mr. Berkowitz seconded.

Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert, Kay,
Boyd - 7

Noes: None

Motion declared approved. (11/12/08 - 71)



Mrs. Boyd moved that the Board of Trustees of Middletown
Thrall Library accept the

following budget transfers:

BUDGET TRANSFER #6

TO: L7410.8521.12.3814.5 YA Books $2,000.00

FROM:L7410.8521.12.3813.5 Children's Books $2,000.00

(Per request to enable ordering of new (current) &
replacement titles)

Mrs. Hutchinson seconded.

Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Boyd,
Kay - 7

Noes: None

Motion declared approved. (11/12/08 - 7

Mrs. Boyd moved that the Board of Trustees of Middletown
Thrall Library amend the

2008 budget to be increased as follows:

BUDGET AMENDMENT #9

Add: REVENUE L2765 Bonacic/Gunther/Rabbitt grants $ 555.00

(received from Assemblywoman Rabbitt for summer reading)

REVENUE L2765 Bonacic/Gunther/Rabbitt grants $1,384.61

(received from Assemblywoman Gunther)

(incl. $500 for 2009 summer reading program)

Add: APPROPRIATIONS:

L7410.8425.12.0000.0 Pub/Program/Printing $1,555.00

2008 SRP & DeMaio art classes

L7410.8522.12.3902.5 Children's Media $ 184.61

L7410.8522.12.3903.5 YA Media $ 200.00

Mrs. Ruckert seconded.

Ayes: Lange, Berkowitz, Hutchinson, Bell, Ruckert, Kay,
Boyd - 7

Noes: None

Motion declared approved. (11/12/08 - 73)

Building & Grounds: Ms. Lange reported that we received an
estimate to move the

Union News stand. (Report attached)

Ms. Lange reported that the garden has been completed and a
thank you letter was sent to

Brian Fucci.

Brad McGovern has opened the heating duct in the
Administration Office. There was no

heat.

Mr. McGovern will be installing a large bolt for the
technical processing door.

Three bikes have been removed from the front bike rack. They
have been there a long

time.



J. Old Business

Mr. Gallagher reported that there have been many complaints
from patrons about people

Congregating in front of the building. Discussion followed.

K. New Business

Mr. Berkowitz moved that the Board accept the $4,200
estimate from Egenes, Inc. and the

$850 electrical estimate from O'Malley for moving the Union
News Stand. Mrs.

Hutchinson seconded.

Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Boyd,
Kay - 7

Noes: None

Motion declared approved. (11/12/08 - 74)

Ms. Lange appointed Lois Ruckert and Rosa Boyd to the
nominating committee for the

2009 Board officers.

Mrs. Boyd moved to approve a 3% salary increase for part-
time employees for 2009. Mr.

Bell seconded. Mr. Bell seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert, Kay,
Boyd - 7

Noes: None

Motion declared approved. (11/12/08 - 75)

Mrs. Ruckert moved to go into executive session at 8:05pm to
discuss Administration

Salaries for 2009. Ms. Kay seconded.

Ayes: Lange, Bell, Berkowitz, Hutchinson, Ruckert, Boyd,
Kay - 7

Noes: None

Motion declared approved. (11/12/08 - 76)

The Board returned from executive session at 8:42pm.

Mr. Bell moved to accept the salaries that were discussed in
executive session for the

Director and the Administrative Assistant for the year 2009.
Mr. Berkowitz seconded.

Ayes: Lange, Bell, Hutchinson, Boyd, Kay, Berkowitz,
Ruckert - 7

Noes: None

Motion declared approved. (11/12/08 - 77)


L. Adjournment

Mrs. Ruckert moved to adjourn the meeting at 8:50 pm. Mrs.
Hutchinson seconded.

Ayes: Lange, Berkowitz, Bell, Hutchinson, Ruckert, Boyd,
Kay - 7

Noes: None

Motion declared approved. (11/12/08 - 78)

Respectfully submitted,

Joan Hutchinson, Secretary

TABLE OF MOTIONS

(01/09/08 - 1) Accepted slate of officers

(01/09/08 - 2) Designated Middletown Times Herald Record as
official newspaper

(01/09/08 - 3) Designated the Orange County Trust Company as
official bank

(01/09/08 - 4) Reappointed Richard Guertin as Library
District Attorney

(01/09/08 - 5) Adjournment

(01/09/08 - 6) Approval of 12/12/07 minutes

(01/09/08 - 7) Executive Session

(01/09/08 - 8) Adjournment

(02/20/08 - 9) Approval of 1/9/08 reorganization and regular
minutes

(02/20/08 - 10) Approved DVD collection of foreign film be
the Gertrude Mokotoff Collection

(02/20/08 - 11) Approved monthly disbursements for December
2007

(02/20/08 - 12) Approve monthly disbursements for January
2008

(02/20/08 - 13) Approved BUDGET TRANSFER #1

(02/20/08 - 14) Approved BUDGET TRANSFER #5 - final
transfers for year 2007

(02/20/08 - 15) Approved BUDGET AMENDMENT #9 - purchases
made by FOMTL 1/1- 12/31/07

(02/20/08 - 16) Approval of $7250.00 for purchase of piano

(02/20/08 - 17) Approved ANSER contract

(02/20/08 - 18) Executive session

(02/20/08 - 19) Approve for R. Guertin to proceed with
change of status for library employee

(02/20/08 - 20) Appointed Lois Ruckert to vacant Board seat

(02/20/08 - 21) Adjournment

(03/12/08 - 22) Approval of 2/20/08 minutes

(03/12/08 - 23) Approved monthly disbursements for February
2008

(03/12/08 - 24) Approved BUDGET AMENDMENT #1

(03/12/08 - 25) Approved language change in by-laws under
Article III; Section 6

(03/12/08 - 26) Adjournment

(04/09/08 - 27) Approval of 3/12/08 minutes

(04/09/08 - 28) Approved BUDGET TRANSFER #2

(04/09/08 - 29) Approved monthly disbursements for March
2008

(04/09/08 - 30) Approved Tri-County's bid for compressor

(04/09/08 - 31) Approved 2008 election timetable

(04/09/08 - 32) Adjournment

(05/21/08 - 33) Approval of 4/9/08 minutes

(05/21/08 - 34) Approved monthly disbursements for April
2008

(05/21/08 - 35) Approved BUDGET AMENDMENT #2

(05/21/08 - 36) Approved BUDGET TRANSFER #3

(05/21/08 - 37) Approved monthly disbursements for May 2008

(05/21/08 - 38) Approved maternity leave for B. Manigo

(05/21/08 - 39) Adjournment

(06/11/08 - 40) Approval of 5/21/08 minutes



(06/11/08 - 41) Approved BUDGET AMENDMENT #3

(06/11/08 - 42) Approved closing Summitfield Children's
Resource Center 7/4/08

(06/11/08 - 43) Adjournment

(07/09/08 - 44) Approval of 6/11/08 minutes

(07/09/08 - 45) Approved BUDGET AMENDMENT #4

(07/09/08 - 46) Approved proposed 2009 budget

(07/09/08 - 47) Executive session

(07/09/08 - 48) Adjournment

(09/10/08 - 49) Approval of 7/9/08 minutes

(09/10/08 - 50) Approved monthly disbursements for June 2008

(09/10/08 - 51) Approved monthly disbursements for July 2008

(09/10/08 - 52) Approved monthly disbursements for August
2008

(09/10/08 - 53) Approved BUDGET TRANSFER #4

(09/20/08 - 54) Approved BUDGET AMENDMENT #5

(09/10/08 - 55) Approved BUDGET AMENDMENT #6

(09/10/08 - 56) Accepted 2009 proposed library budget

(09/20/08 - 57) Nominated Carl Berkowitz for vacant seat on
RCLS Board

(09/10/08 - 58) Executive session

(09/10/08 - 59) Disciplinary action for full-time employee

(09/10/08 - 60) Adjournment

(10/08/08 - 61) Approval of 9/10/08 minutes

(10/08/08 - 62) Approved BUDGET AMENDMENT #8

(10/08/08 - 63) Approved monthly disbursements for September
2008

(10/08/08 - 64) Approved BUDGET TRANSFER #5

(10/08/08 - 65) Approved BUDGET AMENDMENT #7

(10/08/08 - 66) Approved 2009 Library Tax Rates

(10/08/08 - 67) Approved results from Budget/Trustee Vote
10/7/08

(10/08/08 - 68) Executive session

(10/08/08 - 69) Adjournment

(11/12/08 - 70) Approval of 10/8/08 minutes

(11/12/08 - 71) Approved monthly disbursements for October
2008

(11/12/08 - 72) Approved BUDGET TRANSFER #6

(11/12/08 - 73) Approved BUDGET AMENDMENT #9

(11/12/08 - 74) Approved estimate for moving Union News
Stand

(11/12/08 - 75) Approved 3% raise for part-time employees
for 2009

(11/12/08 - 76) Executive session

(11/12/08 - 77) Approved Director & Administrative Asst.
2009 salary

(11/12/08 - 78) Adjournment