MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES


November 13, 2013



I. Attendance
Ms. Lange called the roll.

Present
Mrs. Rosa Boyd, President
Mrs. Lois Ruckert, Vice President
Mrs. Tonia Crown, Secretary (arrived at 7:09pm)
Ms. Barbara Kay, Treasurer
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent
Mr. Carl Berkowitz (excused)

Visitors
None


II. Agenda
A. Roll Call G. Treasurer's Report
B. Minutes H. Library Staff Reports
C. Visitor Comments I. Committee Report
D. Correspondence J. Old Business
E. President's Report K. New Business
F. Director's Report L. Adjournment


III. Discussion and Recommendation
Mrs. Rosa Boyd, President, opened the meeting at 7:00pm and led the pledge to the
flag.


B. Minutes
Ms. Kay moved for adoption of the minutes of the October 2, 2013 meeting.
Ms. Lange seconded.
Ayes: Bell, Boyd, Kay, Lange, Ruckert – 5
Noes: None
Motion declared approved. (11/13/13 – 64)


C. Visitor Comments
No comments.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.


E. President's Report
Mrs. Boyd thanked Mrs. Ruckert for taking over the October meeting for her.

Mrs. Boyd appointed Marlena Lange as the nominating committee chairperson. We need
new officers in January 2014. Discussion followed.


F. Director's Report Con't.
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

Mr. Pfisterer apologized for not having any circulation reports for this meeting. Mrs.
Gady is training Mr. Pfisterer on her computer so he will compile them when she retires.

Mr. Pfisterer received a letter from Port Jervis. The letter was sent from their Director
agreeing to the voluntary restrictions. The next step is that Mr. Pfisterer goes to RCLS.
Discussion followed.


G. Treasurer's Report
Mr. Pfisterer reported on the accounts and balances. (attached to official minutes)


H. Library Staff Reports
No report.


I. Committee Reports
Finance Committee: BUDGET AMENDMENT #8
Ms. Kay moved that the Board of Trustees of Middletown Thrall Library amend the 2013
budget to be increased as follows:
ADD
Revenue L2705 Donations
Mr. & Mrs. Climes $75.00
L2705 Donations
Nancy Salz $25.00
L2705 Donations
Elant Foundation $850.00

ADD
Appropriations: L.7410.8521.12.3810.5 Adult Books $950.00

Mr. Bell seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 65)

Ms. Kay moved that the regular monthly disbursements for October 2013 in the amount of
$65,692.18 having been audited by Rosa Boyd and found to be correct, be approved. Ms.
Lange seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 66)

Building & Grounds: Ms. Lange reported on Building & Grounds.

A livery van struck and destroyed a lamp post on the west side of the parking lot. The
lamp post does not appear to be on the Library property but is most likely on City of
Middletown property.

Our Head Custodian reported to me that one of the technicians from our fire alarm
company inadvertently disabled our sprinkler system during a routine inspection. The
system was disabled until a second technician was dispatched the following day to correct
the problem. I have followed up with our alarm company and spoken to a supervisor
regarding my disappointment that this incident occurred. I will continue to monitor the
performance of the alarm company.

I have spoken to RCLS regarding the purchase and installation of new public computers
for the library. The order and the implementation will occur sometime in February 2014
as this is when the next bulk order of computers through RCLS will be submitted. This
purchase is being funded through a grant from the Friends of Middletown Thrall Library.

I am still awaiting quotes from the locksmith for a replacement door for the conference
room and from our electrician for installing electric hand dryers in our public bathrooms.

The Director added that he has had discussions with staff representatives about cell phone
use in the library and the park bench located outside the staff entrance.


The Board discussed the Whistleblower Policy.

Ms. Lange moved to accept the Whistleblower Policy with the minor corrections.


J. Old Business
Ms. Lange moved to approve the RCLS Budget and to send highlights of the Thrall
Library Board's discussion to RCLS along with the official ballot. Mrs. Ruckert seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 67)

Ms. Lange moved to increase the salary for part-time staff currently earning $14.00 or less
per hour an additional twenty-five cents per hour in 2014 and 2015. Mr. Bell seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 68)

The Board will put together a committee to decide criteria for volunteer recognition
plaque.


K. New Business
Ms. Kay moved to accept the 2014 Board of Trustees meeting dates as presented. Mrs.
Crown seconded. (attached to official minutes)

Mr. Berkowitz seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 69)

Mr. Bell moved to go into executive session at 8:15pm to discuss Administration salaries
for 2014. Mrs. Crown seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 70)

The Board returned from executive session at 8:37pm.

Ms. Lange moved to adjust Administration salaries for 2014 as discussed in executive
session. Mrs. Crown seconded.
Ayes: Bell, Boyd, Crown, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 71)


L. Adjournment
Ms. Lange moved to adjourn the meeting at 8:40pm. Ms. Kay seconded.
Ayes: Bell, Crown, Boyd, Kay, Lange, Ruckert – 6
Noes: None
Motion declared approved. (11/13/13 – 72)


Respectfully submitted,
Tonia Crown, Secretary


TABLE OF MOTIONS

(01/09/13 – 1) Accepted slate of officers
(01/09/13 – 2) Designated Middletown Times Herald Record as official newspaper
(01/09/13 – 3) Designated the Orange County Trust Company as official bank
(01/09/13 – 4) Designated Stifel-Nicholas as Investment Firm
(01/09/13 – 5) Appointed Robert Isseks as Library District's Attorney
(01/09/13 – 6) Adjournment
(01/09/13 – 7) Approval of 12/12/12 minutes
(01/09/13 – 8) Approved BUDGET AMENDMENT 1
(01/09/13 – 9) Executive session
(01/09/13 – 10) Adjournment
(02/13/13 – 11) Approval of 1/9/13 re-organizational minutes
(02/13/13 – 12) Approval of 1/9/13 minutes
(02/13/13 – 13) Approved BUDGET TRANSFER #4 (12/31/12)
(02/13/13 – 14) Approved monthly disbursement for December 2012
(02/13/13 – 15) Approved BUDGET AMENDMENT #6 (12/31/12)
(02/13/13 – 16) Approved BUDGET TRANSFER #1
(02/13/13 – 17) Approved BUDGET AMENDMENT #2
(02/13/13 – 18) Approved monthly disbursement for January 2013
(02/13/13 – 19) Approved Simplex Grinnell proposal
(02/13/13 – 20) Executive session
(02/13/13 – 21) Adjournment
(03/13/13 – 22) Approval of 2/13/13/minutes
(03/13/13 – 23) Approved BUDGET AMENDMENT #3
(03/13/13 – 24) Approved monthly disbursement for February 2013
(03/13/13 – 25) Adjournment
(04/10/13 – 26) Approval of 3/13/13 minutes
(04/10/13 – 27) Approved BUDGET TRANSFER #2
(04/10/13 – 28) Approved monthly disbursements for March 2013
(04/10/13 – 29) Accepted NYS Annual Report for 2012
(04/10/13 – 30) Approved timetable for October 2, 2013 election
(04/10/13 – 31) Adopted the District Policy on Tutoring
(04/10/13 – 32) Adjournment
(05/08/13 – 33) Approval of 4/10/13 minutes
(05/08/13 – 34) Approved adding budget line item for MTA payroll tax
(05/08/13 – 35) Approved BUDGET AMENDMENT #4
(05/08/13 – 36) Approved BUDGET TRANSFER #3
(05/08/13 – 37) Approved monthly disbursements for April 2013
(05/08/13 – 38) Adjournment
(06/12/13 – 39) Approval of 5/8/13 minutes
(06/12/13 – 40) Approved BUDGET AMENDMENT #5
(06/12/13 – 41) Approved monthly disbursements for May 2013
(06/12/13 – 42) Accepted Tri-State est. to repair one air-conditioning unit
(06/12/13 – 43) Adjournment
(07/31/13 – 44) Approval of 6/12/13 minutes

PAGE 2

(07/31/13 – 45) Approved BUDGET AMENDMENT #6 & monthly disbursements for June 2013
(07/31/13 – 46) Approved BUDGET TRANSFER #5 (2012)
(07/31/13 – 47) Approved NYS Tax Override Amendment
(07/31/13 – 48) Accepted proposed 2014 preliminary budget
(07/31/13 – 49) Adjournment
(09/11/13 – 50) Opened Public Hearing
(09/11/13 – 51) Approval of 7/31/13 minutes
(09/11/13 – 52) Adopted Draft letter with revisions to Direct Access Committee
(09/11/13 – 53) Approved BUDGET AMENDMENT #7; monthly disbursements for July & August
(09/11/13 – 54) Closed Public Hearing
(09/11/13 – 55) Accepted 2012 audit
(09/11/13 – 56) Accepted Evacuation Plan
(09/11/13 – 57) Approved 2014 Budget
(09/11/13 – 58) Adjournment
(10/02/13 – 59) Approval of 9/11/13 minutes
(10/02/13 – 60) Approved monthly disbursements for September 2013
(10/02/13 – 61) Accepted Whistleblower Policy
(10/02/13 – 62) Accepted 2013 Election Results
(10/02/13 – 63) Adjournment
(11/13/13 – 64) Approval of 10/2/13
(11/13/13 – 65) Approved BUDGET AMENDMENT #8
(11/13/13 – 66) Approved monthly disbursements for October 2013
(11/13/13 – 67) Approved RCLS Budget
(11/13/13 – 68) Approved additional raise for part-time under $14.00
(11/13/13 – 69) Accepted 2014 Board Meeting dates
(11/13/13 – 70) Executive session
(11/13/13 – 71) Approved 2014 salaries for administration
(11/13/13 – 72) Adjournment