MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES



December 9, 2020



I. Attendance
Ms. Martini called the roll.

Present
Mr. Carl Berkowitz, President
Mrs. Marianne Sciucco, Vice President
Ms. Linda Martini, Secretary
Mrs. Tonia Crown, Financial Officer (arrived at 5:15pm)
Mr. Richard C. Bell
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director

Absent


Visitors

Frances Amelio
Mary Susan Climes


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation
A. Mr. Berkowitz, President, opened the meeting at 5:00pm.

B. Minutes
Ms. Lange moved for adoption of the minutes of the November 4, 2020 meeting. Mr.
Bell seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Sciucco - 5
Noes: None
Motion declared approved. (12/9/20 - 71)



C. Visitor Comments/Staff Report
Mr. Pfisterer announced that Mary Susan Climes, Head of Reference, will be retiring
effective December 31, 2020.


D. Correspondence
A copy of any correspondence is sent to each Board member and is attached to the official
minutes.

Mr. Berkowitz received a card from Grace Riario from RCLS.


E. President's Report
No report.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)

Mr. Pfisterer reported that the Vice President has to sign the Administration Memorandum
and the Financial Officer will sign the Full-Time Employees.


G. Financial Officer's Report
Ms. Lange moved that the regular monthly disbursements for November, 2020 in the
amount of $74,941.54 having been audited by Marianne Sciucco and found to be correct,
be approved. Ms. Martini seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 72)


H. Committee Reports
Building & Grounds: We are awaiting a date for the necessary repairs to the sprinkler
system to be completed.

We are awaiting a date for the necessary repairs to the library's roof to be completed.

We are awaiting receipt of our HVAC contractor's evaluation of our review of the
engineering design for our HVAC system repairs.



Following the retirement of our Head of Reference and in order to comply with COVID
19 safety protocols, several full time clerical and professional staff members will be
shifting office space over the coming months. This will require some light construction
of space separators in office spaces.

Our exterminators have notified us that we are not currently experiencing any insect
infestation issues.

Ms. Lange moved to that our Security Camera's addition to cover blind spots in building
and grounds, we expend $4650 to cover that expense. Mrs. Sciucco seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 73)

Mr. Pfisterer reported about a crack on the drain on the second floor. A plumber was
notified and will repair it.

Nominating Committee: Mrs. Crown announced that Mrs. Sciucco will stay on for one
more year to be Vice President, Mr. Bell will be President, Ms. Lange as Secretary and
Mrs. Crown as Financial Officer.


I. Old Business
Mr. Pfisterer reported that Mr. Berkowitz alerted him that United Way of Orange &
Ulster will address an issue surrounding creating a pandemic response plan. Mr. Pfisterer
will review that.


J. New Business
Mr. Bell moved that the part-time salaries be increased by the same as the schedule full
time rate for 2021. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 74)

Mr. Bell moved to accept the recommendation of the executive committee for
administrative salaries for 2021. Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 75)


Ms. Lange moved to approve the Board of Trustee Board Meeting dates for 2021.
Mrs. Crown seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 76)

Mr. Bell moved that the current officers will be in their position until January 13, 2021
and that the Board move next year to correct the By-Laws to resolve this problem. Ms.
Lange seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 77)


Mrs. Crown moved to approve Marianne Sciucco as to replace one year term on the
Board to replace Mrs. Boyd. Ms. Lange seconded.
Ayes: Berkowitz, Bell, Lange, Martini, Crown, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 78)

K. Adjournment
Mr. Bell moved to adjourn the meeting at 5:55pm. Mr. Bell seconded.
Ayes: Berkowitz, Bell, Martini, Crown, Lange, Sciucco - 6
Noes: None
Motion declared approved. (12/9/20 - 79)


Respectfully submitted,
Linda Martini, Secretary