MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES
December 14, 2016

I. Attendance

Mr. Berkowitz called the roll.


Present
Mrs. Tonia Crown, President (arrived at 5:09pm)
Mr. Richard C. Bell, Vice President
Mr. Carl Berkowitz, Secretary
Mrs. Rosa Boyd
Mrs. Lois Ruckert
Ms. Marlena Lange
Mr. Matthew Pfisterer, Director


Absent
None


Visitors
Bridget Manigo, full-time Librarian - Children's Department
Luquinas Lorick, full-time Clerk - Children's Department
Mrs. Marianne Sciucco
Ms. Linda Martini

A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report

III. Discussion and Recommendation



A. Mr. Richard Bell, President, opened the meeting at 5:05pm and led the pledge.





B. Minutes


Ms. Lange moved for adoption of the minutes of the November 9, 2016 meeting. Mrs.

Ruckert seconded.



AYES: Bell, Berkowitz, Boyd, Lange, Ruckert - 5
Noes: None

Motion declared approved. (12/14/16 - 85)





C. Visitor Comments/Staff Report


Bridget Manigo, Children's Department Head and Luquinas Lorick, full-time Clerk in the Children's Department, discussed scheduled activities in the children's room.




D. Correspondence


A copy of all correspondence sent to each Board member is attached to the official
minutes.

Mrs. Crown read a letter thanking the Trustees and staff for the donation in memory of Bobbie Kay.




E. President's Report


No report.




F. Director's Report Con't.


(A copy of the Director's Report sent to each Board member is attached to the official minutes.)
Mr. Pfisterer thanked Mrs. Ruckert for her time on the Board of Trustees.




G. Financial Officer's Report


Mr. Pfisterer reported on the accounts and balances.




H. Committee Reports


Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for November, 2016 in the amount of $91,398.08 having been audited by Lois Ruckert and found to be correct, be approved. Ms. Lange seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Ruckert, Crown - 6
Noes: None

Motion declared approved. (12/14/16 - 86)


Mr. Berkowitz moved that the Board of Trustees of Middletown Thrall Library accepts the following budget transfer to cover shortages:
BUDGET TRANSFER #6 TO: L7410.8521.12.3810.5 Adult Books $6,500.00
L7410.8521.12.3814.5 Young Adult Books $1,000.00
FROM: L7410.8462.12.0000.0 Service Contracts $7,500.00
Mrs. Boyd seconded.



AYES: Bell, Berkowitz, Lange, Boyd, Ruckert, Crown - 6
Noes: None

Motion declared approved. (12/14/16-87)


Building & Grounds: Ms. Lange reported on Building & Grounds.

We expect the replacement lamp posts to arrive in the near future and will call an electrician to have them installed.

Work will begin before the end of the month for the installation of the new surveillance equipment. We expect the work to be completed by the end of the month.

Our Head Custodian used a power tool to remove the spray paint graffiti that was located on the bricks outside of the original library entrance. He will complete the repair work with grout when the weather warms this spring.

Our exterminator has reported that we are currently not experiencing any infestation anywhere in the building.

Ms. Lange reported that Mr. Bell, Mr. Pfisterer and Ms. Lange met and discussed ways to recognize volunteers. They included having the Friends of the Library choose two people and the library Board would choose two people and then swap names and each group would choose a name. The Friends are not interested because they already have their own system for rewarding achievement to volunteers. Ms. Lange said we could do
it in house. Discussion followed.

Nominating Committee: Mr. Berkowitz was appointed as the Nominating Committee.




I. Old Business


No report.




J. New Business


Ms. Lange moved to go into executive session at 5:55pm to discuss the employment history of particular individuals.



AYES: Bell, Berkowitz, Boyd, Crown, Lange, Ruckert - 6
Noes: None

Motion declared approved. (12/14/16 - 88)


The Board returned from executive session at 6:13pm.

Mrs. Ruckert moved to accept the agreed upon calculations for administrative salaries for the 2017 year.



AYES: Bell, Berkowitz, Boyd, Crown, Lange, Ruckert - 6
Noes: None

Motion declared approved. (12/14/16 - 89)





L. Adjournment


Mrs. Boyd moved to adjourn the meeting at 6:20pm. Mr. Berkowitz seconded.



AYES: Bell, Berkowitz, Crown, Lange, Boyd, Ruckert - 6
Noes: None

Motion declared approved. (12/14/16 - 901)

Respectfully submitted,
Carl S. Berkowitz, Secretary

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TABLE OF MOTIONS

(01/20/16 - 1)      Accepted slate of officers
(01/20/16 - 2)      Designated Middletown Times Herald Record as official newspaper
(01/20/16 - 3)      Designated the Orange County Trust Company as official bank
(01/20/16 - 4)      Designated Stifel-Nicholas as Investment Firm
(01/20/16 - 5)      Appointed Robert Isseks as Library District's Attorney
(01/20/16 - 6)      Adjournment
(01/20/16 - 7)      Approval of 12/09/15 minutes
(01/20/16 - 8)      Approval of 12/29/15 Special Meeting minutes
(01/20/16 - 9)      Executive Session
(01/20/16-10)            Approved monthly disbursements for December 2015
(01/20/16-11)            Approved .50 per item - per day for 3 months
(01/20/16-12)            Approved to extend Long Range Plan through 2016
(01/20/16-13)            Approved to extend for one month the change of signatory parties
(01/20/16-14)            Adjournment
(02/10/16-15)            Approval of 1/20/16 reorganizational minutes
(02/10/16 -16)      Approval of 1/20/16 minutes
(02/10/16-17)            Adjournment
(03/09/16-18)            Approval of 2/10/16 minutes
(03/09/16-19)            Executive Session
(03/09/16-20)            Approved monthly disbursements for January & February 2016
(03/09/16-21)            Approved repairs for backflow valves
(03/09/16-22)            Accepted the NYS Annual Report for 2015
(03/09/16-23)            Adjournment
(04/13/16-24)            Approval of 3/9/16 minutes
(04/13/16-25)            Executive session
(04/13/16-26)            Approved monthly disbursements for March 2016
(04/13/16-27)            Executive session
(04/13/16-28)            Approved 2016 Timetable for budget vote
(04/13/16-29)            Approved RCLS Direct Access Plan for 2017-2021
(04/13/16-30)            Adjournment
(05/11/16-31)            Approval of 4/13/16 minutes
(05/11/16-32)            Approved monthly disbursements for April 2016
(05/11/16-33)            Approved BUDGET AMENDMENT #1
(05/11/16-34)            Executive session
(05/11/16-35)            Approved sending letter re: Town of Wallkill Dial-A-Bus
(05/11/16-36)            Adjournment
(06/08/16-37)            Approval of 5/11/16 minutes
(06/08/16-38)            Approved monthly disbursements for May 2016
(06/08/16-39)            Approved BUDGET TRANSFER #1
(06/08/16-40)            Approved BUDGET AMENDMENT #2
(06/08/16-41)            Accepted 403(b) Plan
(06/06/16-42)            Accepted Credit Card Policy
(06/08/16-43)            Accepted Dress Code Policy
(06/08/16-44)            Adjournment
(06/28/16-45)            Executive session
(06/28/16-46)            Approved to enter into conciliatory negotiations
(06/28/16-47)            Adjourn
(07/13/16-48)            Approval of 6/8/16 minutes
(07/13/16-49)            Approval of 6/28/16 Special Mtg. Minutes
(07/13/16-50)            Approved Application for Library Construction Grant
(07/13/16-51)            Approved monthly disbursements for June 2016
(07/13/16-52)            Approved NYS Override Amendment
(07/13/16-53)            Accepted Proposed 2017 Preliminary Budget
(07/13/16-54)            Executive session
(07/13/16-55)            Adjournment
(09/07/16-56)            Opened Public Hearing for 2017 Budget
(09/07/16-57)            Approval of 7/13/16 minutes
(09/07/16-58)            Approved BUDGET TRANSFER #2
(09/07/16-59)            Approved BUDGET AMENDMENT #3
(09/07/16-60)            Approved monthly disbursements for July 2016
(09/07/16-61)            Closed Public Hearing
(09/07/16-62)            Approved proposed 2017 Budget
(09/07/16-63)            Executive session
(09/07/16-64)            Approved nominations Anita Bauman for RCLS Bd.
(09/07/16-65)            Adjournment
(10/05/16-66)            Approval of 9/7/16 minutes
(10/05/16-67)            Approved monthly disbursements for September 2016
(10/05/16-68)            Approved monthly disbursements for August 2016
(10/05/16-69)            Approved BUDGET TRANSFER #3
(10/05/16-70)            Approved to rescind Tax Cap Override
(10/05/16-71)            Certified Election
(10/05/16-72)            Executive session
(10/05/16-73)            Adjournment
(11/09/16-74)            Approval of 10/5/16 minutes
(11/09/16-75)            Approved BUDGET TRANSFER #4
(11/09/16-76)            Approved BUDGET TRANSFER #5
(11/09/16-77)            Approved BUDGET AMENDMENT #4
(11/09/16-78)            Approved BUDGET AMENDMENT #5
(11/09/16-79)            Approved REVENUE TRANSFER #1
(11/09/16-80)            Approved monthly disbursements for October 2016
(11/09/16-81)            Approved up to $12,000 for camera's
(11/09/16-82)            Motion failed to accept RCLS Budget for 2017
(11/09/16-83)            Approved NYS Deferred Comp Plan
(11/09/16-84)            Adjournment
(12/14/16-85)            Approval of 11/9/16 minutes
(12/14/16-86)            Approved monthly disbursements for November 2016
(12/14/16-87)            Approved BUDGET TRANSFER #6
(12/14/16-88)            Executive Session
(12/14/16-89)            Accept Administrative Salary for 2017