MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL
BOARD OF TRUSTEES


December 17, 2025


I. Attendance/Pledge of Allegiance

Ms. Lange, called the roll at 5pm

Present

Ms. Marlena Lange, President
Ms. Evelyn Ortega, Vice President
Mrs. Tonia Crown, Treasurer (Arrived at 5:10pm)
Mrs. Susan Wyman, Secretary
Ms. Fran Amelio
Mr. Joseph Ruyack
Mr. Matthew Pfisterer, Director

Absent

Ms. Narene Russell (Excused)

Visitors
Mr. Carl Berkowitz


II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report


III. Discussion and Recommendation

A. Ms. Lange called the meeting at 5:00pm.

B.Minutes

Mr. Ruyack moved for the adoption of the November 12, 2025 regular monthly meeting minutes. Mrs. Wyman seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Ruyack, - 5
Noes: None
Motion declared approved. (12/17/25-67)


C.Visitor Comments/Staff Report
None


D. Correspondence
None


E. President's Report
Ms. Lange thanked Ms. Amelio and Mrs. Crown for their years of service on the Board.
She also briefly spoke about the 125th Celebration.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.) Mr. Pfisterer also briefly spoke about upon E-Rate Proposal from RCLS,
Mr. Stephen Hofer (CFO) of RCLS will be here to discuss it during our January 14, 2026
meeting, as well as a $1,000 Library donation from Ms. Jean Dewitt, reimbursement from
the NYS Construction Grant from our roofing project, the stuffed animal giveaway with
Senator Skoufis, and the now available 2024 Audit report.


G. Financial Officer's Report
Ms. Wyman moved that the regular monthly disbursements for November, 2025 in the
amount of $360,189.22 having been audited by Frances Amelio and found to be correct, be
approved. Mr. Ruyack seconded.

Ayes: Lange, Ortega, Wyman, Amelio, Ruyack - 5
Noes: None
Motion declared approved. (12/17/25-68)

2025 Budget Transfer #4
Mrs. Wyman moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfer to fully fund Board Room makeover:

TO: L7410.8200.12.0000.7 Furniture & Equipment $10,000.00
FROM: L7410.8545.12.0000.5 Roof Restoration $10,000.00

Ms. Amelio seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-69)

2025 Budget Transfer #5
Mrs. Wyman moved that the Board of Trustees of Middletown Thrall Library accepts the
following budget transfer to cover miscellaneous shortages:

TO: L9060.8804.12.0000.0 Retirement $6,000.00
L7410.8479.12.0000.0 Profession Memberships/Conferences $800.00

FROM: L9060.8804.12.0000.0 Health & Dental $6,000.00
L7410.8475.12.0000.0 Travel-Staff/Trustees $800.00

Ms. Amelio seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-70)


H. Committee Report
Building & Grounds: Following our yearly elevator inspection we were informed that we
did not have a schematic drawing of the elevator available for review which is required by
law. Our elevator service contractor has provided a proposal to obtain a schematic drawing
that is available for purchase.

Ms. Amelio moved to accept the proposal not to exceed $6,000. Mrs. Crown seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-71)

We are looking into replacing the tables and chairs in the Board Room. The existing
furniture is more than 15 years old. I have received a proposal to replace the existing tables,
chairs, and cabinetry in the Board Room.

Mrs. Wyman moved to accept the proposal not to exceed $20,000. Ms. Amelio seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-72)

Our exterminating contractor has reported that we are not currently experiencing any
infestations in the building.

Ms. Amelio moved to accept the proposal received for our sprinkler system not to exceed
$4000.00. Mrs. Crown seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-73)

Ms. Amelio moved to accept the new 2026 Executive Committee Slate of Officers:
Ms. Marlena Lange - President
Ms. Evelyn Ortega - Vice President
Mr. Joseph Ruyack - Financial Officer
Ms. Narene Russell - Secretary
Mr. Ruyack seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-74)


I. Old Business
2025 Library Trustee Training

Mrs. Wyman moved to enter into Executive Session at 5:32pm. Ms. Ortega seconded.
Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-75)

Out of Executive Session at 5:55pm


J. New Business
Internet Safety Policy tabled.

Mrs. Wyman moved to accept the 2026 Administrative Salaries. Mr. Ruyack seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-76)


K. Adjournment
Ms. Ortega moved to adjourn the meeting at 5:58pm. Ms. Amelio seconded.

Ayes: Lange, Ortega, Crown, Amelio, Wyman, Ruyack - 6
Noes: None
Motion declared approved. (12/17/25-77)

Respectfully Submitted,
Susan Wyman, Secretary



TABLE OF MOTIONS

(01/08/25-1) Designated Middletown Times Herald Record Digital Edition official newspaper
(01/08/25-2) Designated Orange Bank and Trust as official bank
(01/08/25-3) Appointment of JBG Law & Alex Smith as Library Council
(01/08/25-4) Appointment of Nugent and Haeussler as Financial Audit Firm
(01/08/25-5) Adjournment
(01/08/25-6) Approval of adoption of the minutes for the December, 2024 meeting
(01/08/25-7) Approved monthly disbursement for December, 2024
(01/08/25-8) Approved 2025 Slate of Officers
(01/08/25-9) Executive Session
(01/8/25-10) Approval to Change Bylaws Article VII, section 2
(01/8/25-11) Adjournment
(02/12/25-12) Approval of adoption of the minutes for the January, 2025 reorganizational meeting
(02/12/25-13) Approval of adoption of the minutes for the January, 2025 meeting
(02/12/25-14) Approved monthly disbursement for January, 2025
(02/12/25-15) Approval for the purchase of new staff room furniture
(02/12/25-16) Approval for the purchase of a new circulation desk
(02/12/25-17) Adjournment
(03/18/25-18) Approval of adoption of the minutes for the February, 2025 meeting
(03/18/25-19) Approved monthly disbursement for February, 2025
(03/18/25-20) Executive Session
(03/18/25-21) Approved moving forward with roof repair.
(03/18/25-22) Approved Motion to Amend the Bylaws
(03/18/25-23) Approved Trustee Appointment
(03/18/25-24) Approved 2025 Annual Report to the State of New York
(03/18/25-25) Approved Data Breach Notification Policy
(03/18/25-26) Approved Policy on Employee Notification of Disciplinary Records Request
(03/18/25-27) Adjournment
(04/09/25-28) Approval of adoption of the minutes for the March, 2025 meeting
(04/09/25-29) Approved monthly disbursement for March, 2025
(04/09/25-30) Executive Session
(04/09/25-31) Approval of Cooling System preventative maintenance proposal
(04/09/25-32) Adjournment
(05/14/25-33) Approval of adoption of the minutes for the April, 2025 meeting
(05/14/25-34) Approved monthly disbursement for April, 2025
(05/14/25-35) Approved 2025 Budget Transfer #1
(05/14/25-36) Executive Session
(05/14/25-37) Approval to continue Fine Free Status through 2026
(05/14/25-38) Approval of Easement Request
(05/14/25-39) Adjournment
(06/11/25-40) Approval of adoption of the minutes for the May, 2025 meeting
(06/11/25-41) Approved 2025 Budget Transfer #2
(06/11/25-42) Approved monthly disbursement for May, 2025
(06/11/25-43) Adjournment


TABLE OF MOTIONS

(07/09/25-44) Approval of adoption of the minutes for the June, 2025 meeting
(07/09/25-45) Approved monthly disbursement for June, 2025
(07/09/25-46) Approved 2025 Budget Transfer #3
(07/09/25-47) Approval of Library's Preliminary Budget for 2026
(07/09/25-48) Adjournment
(09/10/25-49) Motion to open Public Budget Hearing
(09/10/25-50) Approval of adoption of the minutes for the July, 2025 meeting
(09/11/25-51) Approved monthly disbursement for July, 2025
(09/11/25-52) Approved monthly disbursement for August, 2025
(09/11/25-53) Motion to close Public Budget Hearing
(09/11/25-54) Approval of the 2026 Tax Cap Increase
(09/11/25-55) Approval of the Library District's 2026 Budget
(09/11/25-56) Adjournment
(10/08/25-57) Approval of adoption of the minutes for the September, 2025 meeting
(10/08/25-58) Approved monthly disbursement for September, 2025
(10/08/25-59) Approved Budget Amendment #1
(10/08/25-60) Approved Certification of the Library's District 2026 Public Budget-Vote
and Trustee Election
(10/08/25-61) Adjournment
(11/12/25-62) Approval of adoption of the minutes for the October, 2025 meeting
(11/12/25-63) Approved monthly disbursement for October, 2025
(11/12/25-64) Approved estimate for roof repair
(11/12/25-65) Approved RCLS 2026 Budget
(11/12/25-66) Adjournment
(12/17/25-67) Approval of adoption of the minutes for the November, 2025 meeting
(12/17/25-68) Approved monthly disbursement for November, 2025
(12/17/25-69) Approved 2025 Budget Transfer # 4
(12/17/25-70) Approved 2025 Budget Transfer #5
(12/17/25-71) Approval of Elevator Schematics Proposal
(12/17/25-72) Approval of Boardroom Furniture Proposal
(12/17/25-73) Approval of Sprinkler System Proposal
(12/17/25-74) Approved 2026 Executive Committee Slate of Officers
(12/17/25-75) Executive Session
(12/17/25-76) Approval of 2026 Administrative Salaries
(12/17/25-77) Adjournment