MINUTES OF THE MEETING
THRALL PUBLIC LIBRARY DISTRICT
OF MIDDLETOWN AND WALLKILL BOARD OF TRUSTEES


December 18, 2014



I. Attendance
Ms. Lange called the roll.

Present
Mrs. Lois Ruckert, President (arrived 5:03pm)
Mrs. Tonia Crown, Vice President (arrived 5:03pm)
Ms. Marlena Lange, Secretary
Mrs. Rosa Boyd
Mr. Richard C. Bell
Mr. Carl Berkowitz
Mr. Matthew Pfisterer, Director

Absent
Ms. Barbara Kay, Treasurer

Visitors
Linda Pedersen, Circulation Supervisor



II. Agenda
A. Roll Call G. Financial Officer's Report
B. Minutes H. Committee Report
C. Visitor Comments I. Old Business
D. Correspondence J. New Business
E. President's Report K. Adjournment
F. Director's Report



III. Discussion and Recommendation


A. Mrs. Tonia Crown, Vice President, opened the meeting at 5:03pm and led the pledge to the
flag.


B. Minutes
Mr. Berkowitz moved for adoption of the minutes of the November 12, 2014 meeting.
Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (12/18/14 - 74)


C. Visitor Comments
Linda Pedersen, Circulation Supervisor, was introduced to the Board.


D. Correspondence
A copy of all correspondence sent to each Board member is attached to the official
minutes.

Discussion was held on exchange food for fines.


E. President's Report
Mrs. Ruckert asked if anyone from the Board attended the seminar in November on
Open Meeting Laws. Discussion followed.


F. Director's Report
(A copy of the Director's Report sent to each Board member is attached to the official
minutes.)


G. Financial Officer's Report
Mr. Pfisterer reported on the accounts and balances. (Attached to official minutes)


H. Committee Reports
Finance Committee: Mr. Berkowitz moved that the regular monthly disbursements for
November 2014 in the amount of $87,231.50 having been audited by Lois Ruckert and
found to be correct, be approved.

Resolved, that the Board of Trustees of Middletown Thrall Library accept the following
budget transfer:
TO: L7410.8502.12.0000.5 Library & Office Supplies $ 2,250.00
TO: L7410.8514.12.0000.5 A-V Supplies $ 1,500.00
FROM: L7410.8450.12.0000.0 Building Utilities $3,750.00
To cover overdrafts

Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (12/18/14 - 76)

Building & Grounds: Ms. Lange reported on Building & Grounds.
The library recently experienced issues with the library's elevator that have caused us to
shut it down while we awaited inspection and repair. The first issue that caused an
interruption of service was the sporadic failure of the elevator to fully rise to floor level
before the door opening on the second floor. This caused a potential tripping hazard that
has been repaired. The second issue involved shaking of the elevator car and occasional
stoppage of the car between floors. This too has been repaired. Both of these issues led
to the elevator being unavailable for use for a couple of days while we awaited a service
technician to conduct a repair. I have been told that while the occasional repair become
more frequent over time, we should expect at least ten more years of good service from
the elevator before needing a replacement.

Mr. Pfisterer has received no new proposals to replace the library's boilers and will be
continuing to reach out to companies to secure bids on the project.

The decorative gutter downspout that was damaged as a result of a car accident has been
repaired at no cost to the Library district by Perks Welding Company of Port Jervis, NY.
Following some touch-up paint work the downspout will once again be ready for use.
Mr. Pfisterer has sent a letter of thanks to the company.

Mr. Pfisterer has received no further reports of materials infested with insects and the
exterminator has not reported any evidence of infestation in the collection or in the building.

Nominating Committee: Ms. Lange reported that each person already in office has been
approached and is willing to stay in office for 2015.


I. Old Business
(The Board moved the following discussion and motion to the Director's Report)

Discussion was held on the Conflict of Interest Policy.

Ms. Lange moved that the conflict of Interest Policy be adopted. Mr. Bell seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (12/18/14 - 75)

J. New Business
Mr. Berkowitz moved to go into executive session at 5:57pm to discuss personnel. Mrs.
Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (12/18/14 - 77)

The Board returned from executive session at 6:40pm.


J. New Business Con't.
Mr. Berkowitz moved to adopt the employee's salary adjustment that was discussed in
executive session. Mrs. Crown seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (12/18/14 - 78)


K. Adjournment
Ms. Lange moved to adjourn the meeting at 6:45pm. Mrs. Boyd seconded.
Ayes: Ruckert, Bell, Berkowitz, Crown, Lange, Boyd - 6
Noes: None
Motion declared approved. (11/12/14 -79)


Respectfully submitted,
Marlena Lange, Secretary


TABLE OF MOTIONS

(01/08/14 - 1) Accepted slate of officers
(01/08/14 - 2) Designated Middletown Times Herald Record as official newspaper
(01/08/14 - 3) Designated the Orange County Trust Company as official bank
(01/08/14 - 4) Designated Stifel-Nicholas as Investment Firm
(01/08/14 - 5) Appointed Robert Isseks as Library District's Attorney
(01/08/14 - 6) Adjournment
(01/08/14 - 7) Approval of 12/11/13 minutes
(01/08/14 - 8) Approved President, Treasurer & Library Director as signatories to Orange
County Trust Bank
(01/08/14 - 9) Amended #8 motion to include R. Boyd as trustee signatory
(01/08/14 - 10) Adjournment
(02/12/14 - 11) Approval of 1/8/14 re-organizational minutes
(02/12/14 - 12) Approval of 1/8/14 regular minutes
(02/12/14 - 13) Approved BUDGET AMENDMENT #10 (12/31/13); monthly
disbursements for 12/13; BUDGET AMENDMENT #1 (2/12/14);
monthly disbursements for 1/14
(02/12/14 - 14) Executive session
(02/12/14 - 15) Returned from executive session
(02/12/14 - 16) Approved to follow through discussion in executive session
(02/12/14 - 17) Adjournment
(03/12/14 - 18) Approval of 2/24/14 minutes
(03/12/14 - 19) Approved monthly disbursements for 2/14; BUDGET TRANSFER #5 (12/31/13)
(03/12/14 - 20) Approved BUDGET AMENDMENT #2 (3/12/14)
(03/12/14 - 21) Accepted NYS Annual Report for 2013
(03/12/14 - 22) Adopted revision to smoking policy
(03/12/14 - 23) Adopted Children's Room Use Policy
(03/12/14 - 24) Executive session
(03/12/14 - 25) Adjournment
(03/27/14 - 26) Executive session
(03/27/14 - 27) Proceed what was discussed in executive session
(03/27/14 - 28) Adjournment
(04/09/14 - 29) Executive session
(04/09/14 - 30) Approved procedures as discussed in executive session
(04/09/14 - 31) Approved reg. mtg. minutes 3/12/14 & spec. mtg. minutes 3/27/14
(04/09/14 - 32) Approved BUDGET AMENDMENT #3
(04/09/14 - 33) Approved monthly disbursements for March 2014; BUDGET TRANSFER #1
(04/09/14 - 34) Approved 2014 election timetable
(04/09/14 - 35) Adjournment
(05/15/14 - 36) Approval of 4/9/14 minutes
(05/15/14 - 37) Approved monthly disbursement for April 2014
(05/15/14 - 38) Approved BUDGET TRANSFER #6
(05/15/14 - 39) Resolution that term Treasurer be changed to Financial Officer
(05/15/14 - 40) Executive session
(05/15/14 - 41) Adjournment
(06/11/14 - 42) Approval of 5/15/14 minutes
(06/11/14 - 43) Approved monthly disbursements for May 2014 & BUDGET AMENDMENT # 4
(06/11/14 - 44) Accepted changes to By-Laws for financial officer
(06/11/14 - 45) Approved letter nominating c. Berkowitz to RCLS Board
(06/11/14 - 46) Adjournment
(07/09/14 - 47) Approval of 6/11/14 minutes with a correction
(07/09/14 - 48) Approved monthly disbursements for June 2014 & BUDGET AMENDMENT #5
(07/09/14 - 49) Executive session
(07/09/14 - 50) Approved proposed Amendments to By-Laws
(07/09/14 - 51) Approved NYS Override Amendment
(07/09/14 - 52) Accepted proposed 2015 preliminary Budget
(07/09/14 - 53) Adjournment
(09/10/14 - 54) Opened Public Hearing for 2015 Budget
(09/10/14 - 55) Approval of 7/9/14 minutes
(09/10/14 - 56) Approval monthly disbursements for July and August 2014
(09/10/14 - 57) Approved BUDGET AMENDMENT #6
(09/10/14 - 58) Closed Public Hearing
(09/10/14 - 59) Accepted amendments to By-Laws
(09/10/14 - 60) Executive Session
(09/10/10 - 61) Board supports Heritage Trail
(09/10/14 - 62) Adjournment
(10/08/14 - 63) Approval of 9/10/14 minutes
(10/08/14 - 64) Executive session
(10/08/14 - 65) Approved monthly disbursements for Sept.; BUDGET AMENDMENT #7
(10/08/14 - 66) Certified Election
(10/08/14 - 67) Executive session
(10-08-14 - 68) Adjournment
(11/12/14 - 69) Approval of 10/8/14 minutes
(11/12/14 - 70) Approved monthly disbursements for October 2014
(11/12/14 - 71) Executive session
(11/12/14 - 72) RCLS 2015 Budget vote denied
(11/12/14 - 73) Adjournment
(12/18/14 - 74) Approval of 11/12/14
(12/18/14 - 75) Adopted Conflict of Interest Policy
(12/18/14 - 76) Approved monthly disbursements for Nov.; BUDGET TRANSFER #2
(12/18/14 - 77) Executive Session
(12/18/14 - 78) Adopted employees salary adjustment
(12/18/14 - 79) Adjournment